Main Purpose and Function

Reporting to the Lead Quality Engineer, the Quality Engineer is responsible for providing support and advice to Engineers throughout the City and is responsible for achieving excellence in Quality Assurance by conducting internal quality audits, overseeing document control and supporting continuous improvement. This position works closely with project sponsors, key business stakeholders and user representatives to ensure that their requirements are well understood and addressed.

Specific Duties and Responsibilities

• Administer standard QMS processes such as Document Control, Continual Improvement, Quality Audits, etc.
• Develop, document and improve processes within Engineering Services, with inputs from the branches.
• Conduct internal quality audits.
• Support the development and training for Professional Governance Act (PGA), quality audits and other quality objectives.
• Conduct and facilitate training and collaborative workshops and provides on-going support to the department.
• Facilitate resolution of audit findings, both opportunities for improvement and non-conformances.
• Conduct Pre-Stage Gate Reviews of projects.
• Facilitate Lessons Learned Workshops and maintains the Lessons Learned documents and log.
• Participate in the reporting of business unit and departmental metrics.
• Manage improvement projects (e.g., Lean Six Sigma and other improvement projects).
• Providing continual improvement recommendations for public works projects related to sustainability, as applicable.
• Other duties/responsibilities as assigned.

Qualifications
Education and Experience:

• Bachelor’s degree in Engineering and considerable related experience managing increasingly complex projects events or initiatives, or an equivalent combination of education, training and experience
• Registration or eligibility for registration as a Professional Engineer or Engineer-In-Training in British Columbia is required.
• Training in Project Management methodologies, practices and processes preferably consistent with those provided by the Project Management Institute.
• Experience in at least two of the Quality Engineer Body of Knowledge Areas as defined by the American Society for Quality (e.g. Management and Leadership, Quality Management System, Continuous Improvement, Quantitative Methods and Tools, etc.).
• Certified Quality Auditor and/or Certified Quality Engineer an asset.

Knowledge, Skills and Abilities:

• Strong verbal and written communications skills.
• Demonstrated ability to catalyze and manage change within an organization.
• Ability to establish and maintain positive relationships with internal clients and external partners.
• Experience working on projects with a municipal partner or within a municipal or other government setting.
• Demonstrated personal commitment to quality.
• Fundamental understanding of quality philosophies and principles.
• Knowledge of quality systems and basic understanding of audit process.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Engineering Services (1300) 

Affiliation: Exempt 

Employment Type: Regular Full Time 

Position Start Date: May 2024

Salary Information:

Engineer-In-Training: Salary Range 60: $71,810 to $89,772 per annum

Professional Engineer: Salary Range 80: $92,864 to $116,070 per annum

Application Close: March 22, 2024

Main Purpose & Function

This position works within the Animal Services Department in a fast paced customer service oriented front line environment. The incumbent is responsible for dispatching Animal Control Officers in the field, operating a switchboard, communicating on a radio system and performing a wide variety of clerical duties. Employees of Animal Services operate under non-standard hours of work with established hours of 8:00am – 8:00pm, including weekends. An unrestricted availability to work within the non-standard hours of operation is highly desirable. 

Specific Duties & Responsibilities

Duties include: preparing and processing various forms and documents including dog license applications and renewals, investigative statements and reports, animal impound forms, adoption applications and all other documents related to the department’s administrative process. Process incoming office mail and emails. Attend front line customer service and reception including dispatch, operating a switchboard and responding to public inquiries regarding the Animal Control Bylaw and kennel processes. Attend incoming complaints and dispatch calls for the Animal Control Officers while practicing efficiency and diplomacy.  Check daily cash deposits and process all related documents and reports. Create and maintain office files for consistent and accurate data tracking. Perform duties with little supervision and make independent decisions based on knowledge of departmental and City Policies and Procedures. Work with various departments and agencies, both internally and externally, in the City of Vancouver.

Qualifications

• Completion of Grade 12 including or supplemented by related administrative and standard software courses, or an equivalent combination of training and experience.
• Knowledge of dog related issues including various dog breeds and kennel procedures is an asset.
• Knowledge of the Animal Control By-Law no. 9150 and the related prosecution process is an asset.
• Working knowledge of the geography of Vancouver including streets, parks and schools, is preferred,
• Working knowledge of Word, Excel and Outlook along with the ability to work with multiple programs simultaneously. 
• Previous exposure to Amanda, SAP, VanMap, Cisco and Lagan along with experience in the City’s accounting processes including deposits and time entry is preferred.
• Proven ability to multitask a high volume workload in a fast paced, high functioning administrative environment with frequent interruptions and shifting priorities.
• Demonstrates excellent communication skills to deal tactfully and effectively with the public, coworkers and supervisors.
• Experience in payment processing and balancing daily to an account session and float is an asset.
• Applicants are preferred to have considerable related clerical experience with computerized record keeping systems as well as excellent organizational skills, attention to detail, effective keyboarding and accurate data entry.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Business Unit/Department: Development, Buildings & Licensing (1250) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Auxiliary/Casual 

Salary Information: Pay Grade GR-015: $29.2 to $34.3 per hour

Application Close: March 7, 2024

Main Purpose and Function
The Vancouver Board of Parks and Recreation is accepting applications from qualified individuals to be added to a pool of Building Workers (BW) to join our Community Centres and Mobile Parks auxiliary teams. This role will provide qualified candidates an opportunity to work in and across a diverse portfolio of facilities and spaces in the City. Qualified candidates will be assessed on the basis of their skills, knowledge and abilities, and may be selected for an interview should they meet the qualifications and requirements of the position and a vacant opportunity exists. 

Specific Duties and Responsibilities

We are hiring auxiliary staff for two teams within the Park Board, our Community Centres and our Mobile Parks Teams.

Building Worker - Community Centres
The Building Worker is responsible for the enhancement of civic buildings by completing janitorial duties and minor maintenance. A key part of the role requires knowledge of standard cleaning methods and the ability to learn new and effective methods to ensure the cleanliness of the facilities. The Building Worker is responsible for performing a variety of heavy cleaning tasks including stripping and waxing floors, cleaning windows, cleaning washrooms, showers and change rooms, carpet cleaning, emptying garbage, minor maintenance repairs and other related duties as required.

Building Worker - Mobile Parks

The Mobile Parks Building Worker will provide janitorial services for the citywide inventory of public bathrooms and change rooms in parks. The Building Worker must also be able to operate a vehicle on a daily basis in a safe and efficient manner. Duties include, but are not limited to: opening, stocking, spot and deep cleaning, and locking facilities.

The successful candidate must be able to work a variety of shifts including mornings, afternoons, evenings, overnights and on weekends. 

Qualifications
Education and Experience:

• Completion of a recognized certification program in building services work and some related experience.
• Experience performing a variety of routine manual tasks in care, cleaning and general maintenance of buildings.
• Experience operating and using janitorial tools, equipment and supplies.
• WHMIS is preferred.

Knowledge, Skills and Abilities:

• Working knowledge of materials, methods, safety practices and simple equipment used in janitorial and maintenance work.
• Ability to arrange an effective work schedule under minimum direct instruction.
• Good health and strength sufficient to perform a variety of routine manual tasks in care, cleaning and general maintenance of buildings.
• Skill in the use of heavy cleaning equipment.

Driver License and Record Checks: 

• A current and valid class 5 BC Driver’s License and a satisfactory driving record is required for the Mobile Parks Team, but not for the Community Centres Team

All applicants must attach a copy of their Building Services Work certification and any other relevant documents to their application

Main Purpose and Function

Reporting to the Manager of Labour Relations, the successful applicant will work as part of a comprehensive team of LR professionals working to develop LR strategies that support key corporate and HR business-unit specific objectives.

Specific Duties and Responsibilities

As part of the LR Team, the LR Consultant works collaboratively and strategically as a member of the Human Resource Services Department, liaising with other HR and operational staff to provide advice on a wide range of issues with a particular focus on labour relations including:

• Interpretation/application of collective agreements and labour legislation, dispute resolution, grievance and arbitration work.
• Taking a leadership role in collective bargaining processes.
• Conducting investigations of formal complaints under the City’s Respectful Workplace and Human Rights and Harassment Policies.
• In collaboration with HR and LR colleagues, managers, staff and our unions, assisting the organization to achieve desired objectives and addresses issues of concern in a manner that fosters a positive employee relations environment.

Qualifications

• Candidates will have considerable background in labour relations with an excellent understanding of labour jurisprudence, relevant labour legislation and demonstrated experience in the area of consultation, grievance handling, collective bargaining, dispute resolution, investigations and negotiation skills.
• Candidates will possess a related university degree or diploma; considerable experience in consultative or advisory roles and a demonstrated ability to work collaboratively and strategically in a team environment.
• Candidates will also have excellent communication, interpersonal, coaching and facilitation skills with a demonstrated ability to build and maintain effective relationships with colleagues, clients and union officials.
• Experience with strong team building skills and a proactive approach to problem solving in a rapidly changing environment would be an asset.
• Skilled at anticipating business needs and identifying risks and opportunities, and moving to action, you are a proactive problem solver who has worked extensively in a rapidly changing environment.
   

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Application Close: March 20, 2024

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Main Purpose & Function

The Journeyperson - Machinist will perform a variety of skilled shop and field work at the journeyman level, entailing the operation of machining tools in the fabricating, repairing and maintaining of City machinery, equipment, structures and buildings.

The successful candidate will perform skilled machining and related tasks including millwright type work in accordance with established trade practices and may supervise the work of subordinates performing less complex related tasks. Some phases of the duties may be more complex and difficult entailing the use of independent judgment in determining methods and procedures in solving unusual problems related to complex fitting, fabrication, machining, layout and designing tasks as required.

The successful candidate must be able to work either 6:30 AM to 3:00 PM, Monday to Friday or 3:10 PM to 12:34 AM, Monday to Friday. The successful candidate may be required to adjust shifts and locations as operationally required.

Specific Duties & Responsibilities

• Performs skilled shop and field work in repairing, building, overhauling and maintaining a variety of machinery, mobile equipment, hydraulic systems and components and structures.
• Responsible for carrying through to completion, the construction, assembly, installation and repair of a wide variety of metal parts, tools, and machines and usually involves working with large and heavy pieces as well as various small instruments.
• Responsible for substantial amount of millwright work.
• Receives written and verbal assignments accompanied by sketches or blueprints, layouts and by reference to broken, worn or sample parts. Included is the use of a variety of tools and equipment including but not limited to lathes, grinders, milling machines, drill presses, threading machines and related hand and power tools.
• Operates heavy equipment and trucks into positions for repairs and alterations as required.
• Performs related work as required.

Qualifications

Education and Experience:

• Completion of Grade 10, supplemented by the successful completion of a recognized apprenticeship in the Machinist trade.
• Machinist Certificate of Qualifications (T.Q.) of British Columbia or Inter-Provincial Red Seal Endorsement
• Red Seal certification is preferred

 Knowledge, Skills and Abilities:

• Thorough knowledge of the standard practices, methods, tools, materials and equipment used in the Machinist trade supplemented by considerable experience as a Millwright.
• Thorough knowledge of the use and care of tools and equipment in finishing and fitting a variety of metal parts and objects in the maintenance, overhaul and repair of construction and maintenance equipment.
• High degree of accuracy and precision in performing tasks according to instructions and specifications.
• Considerable knowledge of hazards and proper safety aspects of the trade.
• Ability to work from sketches, blueprints and verbal and written instructions.
• Ability to layout and make patterns.
• Ability to effectively supervise one or more subordinates engaged in less complex tasks.
• Ability and skills in use and care of the tools, materials, and equipment used in the trade.
• Good organizational and interpersonal skills as well as good written and verbal communications.
• Ability to work well in a team environment, with little or no supervision and under tight deadlines.
• Ability to work on multiple tasks as required.
• Ability to operate hand tools, vehicles and equipment.

Driver’s License and Record Checks:

• A current and valid Class 5 BC Driver’s License or higher and a Satisfactory National Safety Code driving record
  • 5 years accumulation of no more than 9 points, not in excess of 3 points per single year
  • 3 years accumulation of no more than 1 preventable work related driving or equipment operating accident in any single year
  • Employees who do not demonstrate a satisfactory driving record will have their application reviewed in more detail
• Candidates must attach the following to be considered:
  • Commercial Driving Records Abstract (N Print) for the past 5 years (no more than 14 days prior to this posting)
  • Insurance and Claims History for the past 5 years (no more than 14 days prior to this posting)

The Electrical Design Engineer will be responsible for electrical engineering design work and serving as Engineer of Record (EOR) for street lighting and power distribution designs on assigned projects. In addition, Electrical Design Engineer will provide project coordination/managing, cost estimates, third-party design reviews, follow EGBC quality management guides and perform other duties related to City's electrical infrastructure and within responsibilities of Electrical Design Branch. The successful candidate will also work in electrical work related to pump stations, EV and landfill.

Specific Duties and Responsibilities

Responsibilities for this role include, but may not be limited, to the following:

• Serve as Engineer of Record on internal electrical design projects
• Electrical engineering design work (power distribution, street lighting etc.)
• Review designs prepared by electrical consultants/utilities/developers for electrical off-site scope
• Resolve electrical design issues throughout project lifecycle as required
• Performs quality audits/control reviews of work developed by peers, designers and drafters
• Assist in the preparation of the department’s specific standards and procedures
• Provide estimates for the engineering budget and schedule
• Coordinate with internal and external stakeholders to ensure that design services are provided within projects timelines
• Explore and implement cost effective ways of delivering services
• Provide management with project updates
• Communicate effectively with the electrical engineering team and project stakeholders, including the Customer
• Develop business cases and provide strategic analysis for new and emerging initiatives
• Directly supervise electrical designers assigned to assigned projects ensuring that their work meet all regulatory requirements
• Represent the City on other committees and working groups
• Investigate, analyze and respond to 311 service requests/concerns from Citizens related to electrical infrastructure

Qualifications

Education and Experience:

• Bachelor’s degree in Electrical Engineering
• Registration or eligibility for registration as a Professional Engineer in British Columbia
• A minimum of 3 years of related engineering experience
• Accredited project management training (e.g. PMP certification,  tertiary qualification) and/or construction management experience would be an asset

Knowledge, Skills and Abilities:

• Working knowledge of electrical engineering principles, standards, and specifications, as they relate to the municipal environment (IES RP-8, CEC etc)
• Working knowledge of quality management systems, ideally EGBC’s PGA
• Demonstrated ability to work collaboratively with diverse internal and external stakeholders
• Demonstrated organizational and time management skills in a high volume and high stress environment
• Demonstrated commitment to customer service
• Excellent written and oral communication skills
• Demonstrated ability to work and think strategically, including experience with business case composition and evaluation
• Ability to work independently and with minimal supervision

This position has the potential to become permanent for the right candidate.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Main Purpose and Function
The Vancouver Board of Parks and Recreation has Auxiliary seasonal opportunities for employment as a Cashier at the three Golf Clubhouses at Vancouver Parks Golf. The successful candidate must be able to work a variety of days and shifts including evenings and weekends. The Cashiers’ main responsibility will be for the delivery of exceptional customer service to our golf patrons through Food & Beverage service. Cashiers at the Clubhouses will be responsible for providing food and beverage cashiering services including delivering and clearing meals, cashiering transactions and general restaurant cleaning and maintenance. Cashiers may also perform golf cart attendant duties such as delivering food and beverage cart service.

Specific Duties and Responsibilities
Cashiering duties include customer service, payment processing (including credit cards) and making change, and ensuring accurate cash handling procedures are followed. The Clubhouse Cashier will take and communicate orders to the kitchen, deliver food and beverage orders to customers, and maintain front of house cleanliness by clearing dishes, cleaning counters, and arranging and cleaning tables. They also will assist in setting up, facilitate, and tearing down Special Events and confirms that strict adherence to provincial rules around the service of alcohol within the licensed area of the clubhouse is being followed. The hours can range from 7:00am to 10:30pm. The successful candidate must be able to work a variety of days and shifts including morning, afternoon, evenings and weekends. The successful candidate must be also available to work at multiple locations. Please note that this position is an Auxiliary position which runs until October 2024, with the possibility of extension.

Qualifications

Education and Experience

• Completion of Grade 11, preferably supplemented by some cashier experience
• Experience in serving food and beverages and working in an outdoor environment is preferred
• Experience working in a similar unionized Food and Beverage team environment is an asset
• Food Safe Certification is an asset
• Serving it Right Certification is an asset
• Valid Driver’s License for the Province of British Columbia is preferred

Knowledge, Skills and Abilities

• Some knowledge of cashiering and retail sales methods and practices
• Some knowledge of basic food preparation and serving duties and of health standards and regulations
• Knowledge or previous experience in a horticultural or Golf Course Environment preferred
• Previous hospitality experience including customer service, POS experience, stocking, and inventory an asset
• Ability to receive payments and make change accurately and promptly
• Ability to use computer software applications related to cashiering, program registration and memberships
• Ability to perform applicable food service and preparation and/or retail sales tasks
• Ability to work independently and in a team environment.
• Ability to deal courteously with the public
• Ability to maintain minor clerical records
• Ability to lift a minimum of 20kg

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: CUPE 15 Parks 

Employment Type: Auxiliary/Casual 

Position Start Date: March 2024

Salary Information: Pay Grade GR-011: $24.97 to $29.2 per hour

Number of Vacancies: Multiple 

Application Close: March 3, 2024

Main Purpose and Function

The Office Support Clerk III is responsible for administrative and clerical tasks for the Transportation Planning and Transportation Design branches, as well as Engineering Team Services at Crossroads. This includes, but is not limited to: onboarding, eSAFs, eCAFs, time entry, updating Project Management Framework documents, maintaining branch stats (Scorecard), formatting Council Reports, using SharePoint and obtaining concurrences, creating shopping carts, issuing change orders, processing of goods receipts and service entries, resolving invoice payment issues, calendar management for section heads, coordinating large external vendor meetings, booking travel and training for branch employees, assisting with records management filing and archiving as required and other responsibilities as assigned.

Specific Duties and Responsibilities

• Updates Project Management Framework documents.
• Maintains branch scorecards.
• Formats Council Reports, and obtains reports and concurrences in SharePoint.
• Provides end-user support for branch SharePoint pages.
• Utilizes organizational software, SAP, to provide administrative support to all Engineering branches in various ways such as Procurement to Payment (P2P) training, shopping carts, service entries, good receipts, orders and approves payments for suppliers. 
• Adheres to standards of the City’s Ethical Purchasing Policy as well as manage the supplies and ordering of goods in accordance to the P2P process.
• Resolves invoicing issues.
• Coordinates P-card reconciliation.
• Ensures printers are working and maintain the toner and paper supplies for the floor.
• Assists the branch section heads with their calendar management, including booking large meetings and/or travel/training trips.
• Initiates eSAFs and eCAFs as per direction from management, and forwards them to appropriate authority for approval.
• Supports the onboarding of new employees to the branches including IT and security accesses.
• Reviews and validates Time Entry reports, ensuring that they meet time entry standards and forwards for approval to Managers OR Reviews and validates Time Entry reports, ensuring that they meet time entry standards and forwards for approval to Managers.
• Uses the VanRIMS classification and retention schedule exclusively and serves as the branches Departmental Records Coordinator (DRC) for all VanDocs related issues.
• Retrieves information from paper, electronic or film based files; assisting in the scheduling and transferring of records off site and requesting file searches from external sources.
• Other administrative duties as required for Engineering Team Services.

Qualifications
Education and Experience:

• Completion of Grade 12 including or supplemented by commercial administration courses plus sound related experience, or an equivalent combination of training and experience. 
• Experience as a Departmental Records Coordinator is considered an asset.
   

Knowledge, Skills and Abilities:

• Considerable knowledge of modern office practices and procedures.
• Sound knowledge of departmental and other policies, regulations, rules, procedures and practices that relate to the position occupied or which govern worksite activities and employee behaviour.
• Sound knowledge of the Engineering Services Department functions, responsibilities and activities.
• Effective written and verbal communication skills.
• Effective organization and problem-solving skills.
• Ability to operate standard office equipment and a working knowledge of standard computer software such as VanDocs, Microsoft Word, PowerPoint, and Excel is required.
• Ability to preform P2P and time entry functions in SAP is an asset.
• Sound knowledge of COV’s standard purchasing practices and procedures.
• Ability to work in a fast-paced environment with shifting priorities, demonstrated competency in decision making within established business practices and rules.
• Ability to handle a heavy workload and provide exceptional customer experience.
• Ability to communicate effectively both orally and in writing and to prepare non-routine reports, correspondence and memoranda related to the work.
• Ability to build and maintain effective working relationships with co-workers and vendors is essential.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: April 2024 

Position End Date: March 2026

Application Close: March 3, 2024

Main Purpose and Function

The Assistant to the FIFA World Cup 2026 (FWC26) Host City Secretariat Lead and a member of the FWC26 Host City Secretariat, will provide a wide variety of confidential and sensitive administrative support as well as organizing and coordinating daily activities of the FWC26 Host City Secretariat.

Key Contacts and Reporting Relationships

This position reports to the FWC26 Director of Coordination and Alignment and closely supports the FWC26 Host City Secretariat. Key contacts include: the City Leadership Team; senior City staff, (chiefly the supporting functions including legal, financial and communications); federal and provincial government agencies and external partners (including the Integrated Safety and Security Unit, PavCo, YVR, Parks Board, First Nations, and FIFA), and members of the public.

Specific Duties/Responsibilities

• Provides executive level confidential and administrative support for FWC26 Host City Secretariat.
• Coordinates and maintains the calendars of the FWC26 Host City Secretariat Lead and Team using judgement to prioritize meeting and event requests with a view to optimizing available time. This includes planning, organizing and scheduling meetings/events; screening requests for meetings/events; anticipating and working with external partners, stakeholders and senior city staff to resolve scheduling conflicts to ensure high priority meetings/events are accommodated in a timely fashion.
• Schedules meetings with internal staff, external partners and stakeholders including Provincial Government, Federal Government and FIFA contacts.
• Supports the FWC26 Host City Secretariat in managing and delivering all functions including, but not limited to: work plan management; financial management; procurement process; issues log; risk register, status reporting; change log; action item log, etc.
• Manages the flow of information to and from the FWC26 Host City Secretariat by reviewing daily email, correspondence, memos and reports. Using their own judgement and discretion, this position will either respond directly on behalf of the FWC26 Host City Secretariat on those matters where there is extensive knowledge of the issue, process or procedure or escalate appropriate matters for reply or additional information to the team members.
• Coordinates approval and sign off by the FWC26 Host City Secretariat of reports, budgetary matters and other reports.
• Manages a variety of sensitive and confidential matters including correspondence, agendas, minutes, contracts, and presentations; locates and assembles information for various reports and briefings; compiles and prepares meeting materials and minutes and attends meetings as required.
• Coordinates and assists the FWC26 Host City Secretariat to manage processes and feedback received by the FWC26 Host City Secretariat.
• Coordinates travel and accommodation arrangements for the FWC26 Host City Secretariat including complex itineraries requiring multiple flights, multiple destinations, multiple events and/or foreign travel. Manages rescheduling of travel arrangements as required.
• Coordinates Freedom of Information requests for the FWC26 Host City Secretariat.
• Other duties/responsibilities as assigned.

Minimum Qualification Requirements

Education and Experience:

• Diploma in Office Administration and a minimum three experience in a progressively administrative role in municipal government or an equivalent combination of education or experience.

Knowledge, Skills and Abilities:

• Thorough knowledge of Office 365 products with advanced knowledge of Outlook including the use of follow up flags, rules and alerts.
• Ability to exercise considerable independence and judgement with minimal supervision.
• Ability to identify and understand the sensitive, confidential and/or controversial nature of all types of materials and handle with appropriate discretion.
• Ability to manage multiple tasks and projects and including the ability to change priorities in a high demand environment.
• Ability to anticipate and plan in advance solutions to problems and issues so they are managed in an efficient and effective manner.
• Ability to liaise with a wide variety of senior managers, their assistants and external partners and stakeholders on behalf of the Host City Team.
• Exceptional organizational skills including a high level of attention to detail. Excellent listening, oral and written communication skills.
• Experience with complex calendaring in an executive environment.
• Ability to compose and proofread correspondence, prepare reports in clear concise business English and draft complex correspondence for review by senior staff.
• Experience with SAP and VanDocs are highly desirable.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Office of the City Manager (1010) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: April 2, 2024

Position End Date: 08/31/2026 

Application Close: February 28, 2024