Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Compensation Grade:

Grade 1 - Stores

Job Description:

About this Opportunity

Recognized as an Employer of Choice, Giant Tiger’s retail stores provide dynamic work environments with many opportunities for a fulfilling career. We are a Canadian owned and operated retailer (and proud of it!), with a strong commitment to the community, and over 60 years of success. If you are looking for a challenging and stimulating career, Giant Tiger may be right for you. We believe in opportunities for growth & development, teamwork, and engagement.

We are hiring a Cashier for our store!

Giant Tiger Offers:

• Medical / Dental / Vision Benefits
• Store Discount
• Profit Sharing
• Safety-first environment

Cashier, Job Highlights:

• Ensures a high level of customer service at the checkouts;
• Accurately records customer transactions in electronic cash register.

Cashier, Job Requirements:

• Effective communication and interpersonal skills;
• Attention to detail.
• Strong customer service skills.

Cashier, Job Schedule:
A typical full-time schedule will consist of day shifts, two evenings per week, and alternating weekends with a schedule of 40 hours weekly. A typical part-time schedule will be a mix of days, evenings and weekends, up to 24 hours weekly.

Cashier, Physical Demands of Position:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, you can expect to:

• Stand and/or walk.
• Bend, twist, and squat.
• Lift and/or move up to 18 kg (40 lbs.).
• Perform tasks involving firm grasping.
• Perform repetitive tasks requiring a range of hand motions.
• Reach above shoulder height and below waist level.
• Operate equipment, including using a ladder.

 CLOSING: June 30, 2025

POSITION OVERVIEW:

We are looking for a self-motivated, organized, service-oriented professional who will provide clerical relief support to various departments within the City of Maple Ridge. Assignments may vary from one day to several weeks providing coverage for short term leaves, special projects, or assignments. The ideal candidate will have excellent attention to detail, considerable knowledge of clerical practices and procedures and be well versed in Microsoft office.  Experience in marketing, graphic design, payroll, minute taking, and/or cashiering are considered an asset to this auxiliary role.

Incumbents will provide clerical relief throughout the organization in a variety of areas, which may include Engineering and Public Works, Planning, Development Services, Finance, Community Development, IT, Legislative Services, Parks Recreation, & Culture and Police Services. The incumbent may provide support to managers, supervisors, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

EDUCATION & EXPERIENCE:

You have successfully completed secondary education, supplemented by administrative and computer course(s), plus related experience preferably in a Public Service Agency. An equivalent combination of training, education and experience may be considered. You strive to exceed expectations and are a team player.

KNOWLEDGE, SKILLS & ABILITIES:

• Sound knowledge of the services, functions, procedures, by-laws and regulations governing applicable department operations and activities as they relate to the work performed;
• Sound knowledge of modern office practices and procedures;
• Ability to deal effectively and courteously with the public and other departments in providing factual information and assistance on matters related to the work;
• Ability to perform non-complex arithmetic calculations applicable to the work;
• Ability to operate office equipment related to the work;
• Ability to perform clerical assignments, with proficiency in MS Office, specifically Word and Excel; and
• Ability to perform data entry duties of a bookkeeping/accounting clerical nature, with a high degree of accuracy and the ability to operate a computer terminal.

PREFERRED QUALIFICATIONS:

The ideal candidate will have:

• Strong organizational, customer service and communications skills;
• Proficient use of Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Considerable knowledge of clerical practices and procedures (formatting, writing agendas, and minute taking);
• Experience with uploading and publishing content; and,
• Ability to prepare, process and review a variety of correspondence, documents and reports related to the work.

ADDITIONAL EXPERIENCE:

Additional experience in any the following areas would be considered an asset:

• Marketing
• Graphic design
• Finance
• Payroll
• Legislative Services
• Cashiering
• Tempest System
• Amanda System

WORKING CONDITION AND EFFORTS

This position is expected to provide coverage for front line and clerical staff in various departments.

ADDITIONAL INFORMATION:

The successful candidate will be required to complete a Police Information Check as a condition of employment.  (Note – not required a part of the application process; however, will be required upon consideration for employment.

HOURS OF WORK:

The successful incumbent(s) hours will vary depending on high volume or backlog of work and for vacation coverage. This is an auxiliary position with no ongoing schedule of hours.

Job Summary
This position enters billing and address information into the UPS system and complete various administrative tasks within the data entry department.

Shift Schedule: 7:00 am to 12:00pm (minimum 3 to 5 hours a day and start time can change depending on the business needs)

Responsibilities:
Enters data into UPS systems within time specific guidelines.
Checks and forwards legal documentation.
Provides administrative support to Management team.

Qualifications:
Excellent communication skills
Accurate typing speed of 40+ words per minute
Availability to work flexible shift hours and work 5 days a week

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as college, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year or equivalent experience
Experience: Candidates should have experience of 1 to less than 7 months
Computer and technology knowledge: MS Windows, MS Office, MS Excel, MS PowerPoint

Physical Requirements:

• The candidates should be able to work in a fast-paced environment, and a repetitive tasker
• The candidates should be able to work with attention to detail

Other Requirements:

• The candidate should be accurate, client focus, organized, flexible, and reliable
• The candidates should have excellent oral communication, excellent written communication, and ability to multitask

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to record and prepare minutes of meetings, seminars and conferences, determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages
• The candidates should be able to answer electronic enquiries, compile data, statistics and other information
• The candidates should be able to order office supplies and maintain inventory, arrange travel, related itineraries and make reservations
• The candidates should be able to greet people and direct them to contacts or service areas
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms and other documents

Benefits:

• The candidates will get as per collective agreement, and health care plan

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

What we offer:

• Supportive and caring organization that promotes respect, inclusivity, health, safety and wellness;
• Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey;
• Certification as a Living Wage Champion;
• Defined Benefit Pension Plan (OMERS) eligibility for all employees; 
• Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime;
• Substantial internal and external training and development opportunities;
• Opportunities to get involved and give back to the community;
• Employee-wide events, activities, site visits, BBQs, etc.;
• Complimentary FitPass for City of Waterloo employees and family members for leisure, swim, and fitness drop-in programs; and, 
• So much more!

What you will do:

Reporting to the Supervisor, Revenue Services, your primary responsibilities will include, but are not limited to, the following: 

• Respond to telephone and counter customer inquiries concerning taxes, water and sewer utility billing, property assessment, parking tickets and all other revenue related matters
• Receive and process payments of taxes, water and sewer, accounts receivable, parking tickets, general receivable
• Provide support in Billing designate applications, schedule final read appointments for requests received over the counter through e-mail/fax
• Investigate returned tax and water utility mail
• Provide support on reception opening and distributing mail/faxes and answering general public inquiries, including responding to and maintaining the Revenue Email box
• Provide support in cash handling and balance end of day transactions as required
• Provide support and process requests for ownership change, mailing address change
• Provide support in the administration of online banking and EFT payments
• Provide support in the administration of pre-authorized payments
• Provide support and prepare requests for adjustments to tax and water accounts
• Provide general administration support in the Revenue section
• Participate in the achievement of the team business plan

What you will bring:

• Two (2) year post-secondary diploma in Business Administration or a related field with a minimum of two (2) years' related experience, preferably in a municipal taxation environment or public utility; equivalent combinations of education and experience may be considered
• Successful completion of the Municipal Tax Administration Program is preferred
• Previous cash handling and customer service experience preferred
• Work experience in accounting, municipal taxation, utility billing and accounts receivable and working knowledge of related legislation and regulation
• Efficient data entry skills with attention to detail and a high degree of accuracy
• Strong analytical and communication skills  
• Proficient computer skills (MS Office, Excel, Word); Previous experience using  Class, Vailtech and PeopleSoft Financials is considered an asset
• A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment
• Strong commitment to delivering quality customer service
• Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion

What we will require:

• A Police Criminal Record and Judicial Matters Check satisfactory to the City
• Proof of your current and valid certificate(s), licenses and/or educational qualifications, if applicable
• Applicants may be required to undergo skills assessment testing

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates need experience of 1 year to less than 2 years
Computer and technology knowledge: Candidates must have knowledge of MS Office and Electronic mail

Location: 6847 Ellerslie Road SW, Edmonton, AB, T6X 2A1
Shifts: Day

Responsibilities:

• • The candidate should be able to determine and establish office procedures and routines, schedule and confirm appointments, order office supplies and maintain inventory and also type and proofread correspondence, forms and other documents
  • The candidate should be able to answer telephone and relay telephone calls and messages and also greet people and direct them to contacts or service areas

• The candidate should be able to compile data, statistics and other information

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

The Opportunity:

The Order Processing Administrator is responsible for accurately processing all Distribution data, ensuring all documentation is processed in a timely and precise fashion, enabling the timely departure of trailers. 

Any MLF team member interested in being considered for this role are encouraged to apply online by May 16. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Receive, sort and confirm all incoming orders.
• Invoicing and billing of customers and drivers documents. This includes pallet control entry and tracking.
• Monitor, amend and certify the accuracy of traffic load and stops.
• Printing and distributing picking documents to warehouse (pick slips, labels).
• Maintain daily data entry and filing related to order processing, and produce necessary reports for numeric audit of the order entry system.
• Tracking and monitoring Trailer departure times
• Research information for POD’s for the Accounts Receivable group.
• Maintaining daily metrics.
• Other duties as assigned by Managers or Supervisors.
• Overtime maybe required to finish off required duties.
• Shift coverage will include afternoon / overnight work.
• Applicant must be flexible to cover 24 hour shift coverage, including weekend work.

What You’ll Bring:

• Completion of High school and combined with 1-2 years of experience in a Distribution environment would be an asset.
• Strong data entry skills with a working knowledge of Microsoft Word and Excel software
• Good interpersonal skills to deal effectively with internal and external contacts
• Strong organization and planning skills combined with a deliberate attention to detail, to ensure accuracy of the order processing function.

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.

Job Summary
This position audits premium air shipments tendered to UPS. Auditors are responsible for ensuring the accuracy of the information on UPS database and making corrections where appropriate. Auditors also ensure shipments meet export and import country compliance processes. Note, auditors work in a warehouse environment; must be ok with standing and moving packages as needed.

Clerks work in the warehouse auditing packages to ensure internal/ external regulatory compliance; clerks are required to shift/ slide/ move packages from a conveyor belt to their work desk and then push shipment back to the conveyance system

Pay Rate - $17.30 Per hour.

Shift Hours - 5:30 PM to 10:30 PM ( 3 to 5 Hours ) flexibility required

Work Days - Monday to Friday (must be available everyday)

Job Location - 12424 DIXIE ROAD CALEDON, ON

Responsibilities:

• Candidates should be able to safely lift packages up to 70lbs unassisted
• Key in data accurately within time specific deadlines into UPS systems.
• Check and forward legal documentation.
• Able to use smart phone technology to capture and edit jpeg file
• Provides administrative support to Management team

Qualifications:

• Excellent communication skills
• Accurate typing speed of 40+ words per minute
• Ability to work in a fast-paced, high-pressure environment
• Availability to work flexible shift hours

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

Main Purpose and Function

Reporting to the Branch Manager, Team Services, the Office Support Clerk III provides direct support to three Engineering Branches (Integrated Sewer & Drainage Planning, Healthy Waters Planning and Development Water Resource Management) and also to Team Services.

This position will be responsible for a variety of administrative and clerical tasks and will work in the office at Marine Gateway (450 SW Marine Drive, Vancouver).

Specific Duties and Responsibilities

• Supports the onboarding of new employees to Marine Gateway, including IT and Security accesses and completes their Building Safety Orientations.
• Acts as the floor reception, greeting guests and directs them to meetings.
• Communicates Marine Gateway building issues with Property Management Company through the online reporting system.
• Assists the branch section heads with their calendar management, including booking large meetings and distributing agendas.
• Monitors the branch’s shared email inbox, assigns the emails accordingly and/or coordinates follow-up responses.
• Provides end-user support for the branch’s SharePoint pages.
• Updates Project Management Framework documents, maintaining branch Scorecards, formatting Council Reports, and obtaining reports in SharePoint, etc.
• Utilizes organizational software including SAP, to provide administrative support to all Engineering branches in various ways such as P2P training, shopping on behalf, service entries, good receipts, orders and approves payments for suppliers. 
• Acts as the backup departmental AP Flow & SAP P2P super user.
• Adheres to standards of the City’s Ethical Purchasing Policy as well as manage the supplies and ordering of goods in accordance with the P2P process.
• Reviews and validates Time Entry reports, ensuring that they meet time entry standards and forwards for approval to Managers.
• Ensures printers are working and maintain the toner and paper supplies for the floor.
• Provides back-up to the 11th floor Clerk with coordinating/ordering/maintaining stationary supplies from Staples.
• Provides VanDocs orientations to new Engineering Services employees.
• Arranges travel and training for branch employees.
• Uses the VanRIMS classification and retention schedule exclusively and serves as the Engineering Department’s back up Departmental Records Coordinator (DRC) for all VanDocs related issues.
• Retrieves information from paper, electronic or film based files; assisting in the scheduling and transferring of records off site and requesting file searches from external sources.
• Other administrative duties as required for Team Services, Healthy Waters Planning, Integrated Sewer & Drainage Planning and Development Water Resource Management branches. 

Qualifications
Education and Experience:

• Completion of Grade 12 including or supplemented by commercial administration courses plus sound related experience, or an equivalent combination of training and experience, is required.
• Experience as a Departmental Records Coordinator would be considered an asset. 

Knowledge, Skills and Abilities:

• Considerable knowledge of modern office practices and procedures.
• Sound knowledge of departmental and other policies, regulations, rules, procedures and practices that relate to the position occupied or which govern worksite activities and employee behaviour.
• Sound knowledge of the Engineering Services Department functions, responsibilities and activities.
• Working knowledge of standard purchasing practice and procedures.
• Effective written and verbal communication skills.
• Effective organization and problem solving skills.
• Ability to build and maintain effective working relationships with co-workers and vendors is essential.
• Ability to work in a fast paced environment with shifting priorities, demonstrated competency in decision making within established business practices and rules.
• Ability to operate standard office equipment and a working knowledge of standard computer software such as VanDocs, Microsoft Word, PowerPoint, and Excel is required.
• Proven ability to handle a heavy workload and provide exceptional customer experience. 

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: June 2024

Salary Information: Pay Grade GR-015: $29.20 to $34.30 per hour

Application Close: May 9, 2024

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
 

IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 
 
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success.