Field Office Administrator Full-time Job

With a friendly attitude, a willingness to work collaboratively, and a commitment to contributing as a team member, the Field Office Administrator will provide the Fort McMurray office daily administrative support. With a flexibility and a readiness to adapt to changes, this role will also be required to cross-train in different tasks to ensure adequate coverage when needed.

Responsibilities may include but not limited to:

• Support Pembina’s safety culture of "Zero by Choice" and the “Life Saving Rules”. To read more about our Life Saving Rules, visit pembina.com/safety;
• Handle reception duties, including answering the telephone, signing in office visitors, and providing excellent customer service;
• Prepare and submit employee and/or contractor information for site access on shared sites (CNRL/Syncrude);
• Complete goods and service receipts in SAP;
• Conduct monthly forecasting updates and create and edit reports and documents, all by leveraging SAP and Business Planning and Consolidation tools;
• Validate invoices against contractual terms and ensure supporting documents are attached;
• Route invoices for proper approval and payment;
• Monitor the delivery of services to aid in tracking and forecasting expenditures;
• Organize and submit monthly financial accruals for the Business Units being supported;
• Adhere to crucial monthly financial deadlines;
• Assist with corporate credit card reconciliation;
• Handle provisioning tasks, such as onboarding new employees;
• Provide meeting minutes support for safety meetings;
• Provide Facility/Building Services support and Physical Access Control, which includes working with the local property management team to provide access for contractors, requesting access cards, troubleshooting errors, and issuing and tracking field site keys and lockers keys;
• Assist with the Corporate Community Investment (i.e., Charity Campaigns, Breakfast programs, Days of Caring, etc.);
• Providing backup administrative support for vacation/sick relief as needed;
• Provide warehouse support as needed; 
• Forklift experience is considered an asset;
• Other duties as requested; and
• Participate in a diverse and inclusive work environment.
   

Qualifications:

• A minimum of Grade 12, High School Diploma, with 2 + years office administration experience; 
• Energy Industry experience is considered an asset;
• Post-Secondary Business Administration is considered an asset;
• Excellent communication and interpersonal skills;
• Superior organizational skills and a high attention to detail; 
• Ability to work with minimal supervision;
• SAP experience is considered an asset; and
• Strong computer skills with high competency in MS Office, Word, Excel, and SharePoint.