Administrative Assistant Full-time Job

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

We are currently looking for an intermediate Administrative Assistant/Accessible Document Specialist to join our Ontario Administration team. 

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. 

With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programmes to accelerate your growth.  

Come and see where your career can take you and the impact your commitment can make.

Let's solve the big problems together. 

This position is located in our Waterloo Office (Anywhere in GTA)

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: 

• Document product including typing, formatting, and revisions of reports and general correspondence based on preset templates and styles. Working in Word, Excel, PowerPoint, Adobe Acrobat DC, and creating bookmarked PDF documents.
• Ensuring all documents are filed electronically; ensuring all outgoing products meets company standards.
• Comfortable working independently and as part of a team.
• Working under multiple deadlines and communicating with employees, supervisors, and branch office employees on a regular basis.

Skills, Experience and Competencies:

• Grade 12 diploma; secretarial certificate/diploma, Accessible Document Specialist (ADS) Certification considered an asset.
• Minimum 1- to 5 years previous work experience in an administrative support role and AODA document remediation.
• Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos, and Adobe.
• Advanced knowledge of Microsoft Office (Word, Excel, Power Point)Adobe Acrobat DC).
• Required  Aadvanced experience creating accessible (AODA, WCAG, and/or PDF/UA), documents in Office 365 products.
• Experience with PAC2021 Checker and axesPDF strongly preferred.
• Strong command of the English language, grammar, written and verbal, is required.
• Independently driven with the ability to make independent decisions on various aspects of document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills are required.
• Some flexibility regarding work hours, may be required from time to time.

#LI-RM1

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.

Our commitments anchor us to what is truly important. They give us insights into the best ways to partner with clients like you to solve the worlds biggest challenges. Commitment is how we grew from a small engineering practice in Melbourne, Australia, in 1928 into a global professional services company today with over 11,000 employees in 160 offices on five continents.
We stand shoulder-to-shoulder with you to make water, energy and communities sustainable for generations to come. This is a commitment for our children, your children, and all those who come after, and is the vision and the purpose behind all our efforts.
No matter where our work takes us around the planet, whether were partnering on a local initiative or a global infrastructure project, were helping create lasting community benefit. And thats why our work is more than just a job it is an unshakable belief in the future we are building.
Our employees own our business. Our projects, like our people, are diverse and global. We take the long view of the climate crisis, geopolitical shifts, industry disruption and even technological advances. Our success in growing GHD over nearly a century gives us the experience to help you unlock opportunities and protect against future shocks, without compromising your competitive edge.
Working with GHD means partnering with our innovative, multidisciplinary, and globally-connected team. Our commitment is to help you go beyond expectations and deliver sustainable outcomes. We are constantly evolving to fulfil that commitment, and we're ready to work with you to transform the areas where you work, live and play.
We are GHD.
We are the Power of Commitment.