Accounts Payable Clerk Full-time Job
Jan 28th, 2025 at 16:22 Administrative Jobs Ottawa 14 views Reference: 11564Job Details
*Applications received will be used to staff current and on-going requirements for 12 months.
JOB SUMMARY
The Accounting Branch is responsible for the preparation, completeness and accuracy of the City’s consolidated financial statements, the execution of month-end and year end procedures in SAP, and the reconciliation of corporate accounts including the City’s bank accounts. The Accounting Branch is also responsible for accounts payable services and for coordinating the external audit of the City’s consolidated financial statements and specialty audits in partnership with other partners.
You are responsible for processing accounts payable, maintaining vendor master records and document management in a centralized, high-volume invoice processing unit. This includes the opening and distribution of mail, initiating electronic workflow, data entry of invoice details, invoice matching to purchase order receipts (three-way match completion), invoice processing issue resolution, completion of payment runs and distribution of cheques, and filing of source documents in records management systems.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 3 years of related accounting/business/clerical experience
KNOWLEDGE
- Knowledge of the city organization, financial policies and procedures
- General knowledge of generally accepted accounting principles and commodity tax legislation
- Problem-solving and customer service techniques/city practices related to interacting with the public
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Able to work independently with minimum supervision, and collaboratively with other staff as part of a team
- Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple demands, conflicting priorities, pressures and deadlines
- Able to understand, conceptualize and apply directions, policies and procedures
- Able to identify and assess problems and to use analytic and problem solving skills in relation to invoice processing and SAP FI/MM integration
- Able to complete financial reconciliations and to detect, resolve and correct errors
- Able to use MS Office Suite including demonstrated intermediate MS Excel skills
- Able to use corporate SAP system, automated invoice processing system and to work with advanced computer applications
- Possess customer service sensitivity and the ability to listen, probe, and tactfully respond
- Communicate effectively, both orally and in writing
- Able to work rapidly to produce accurate work in a high volume data processing environment
- Possess sound judgment, tact and diplomacy
- Flexible and adaptable
- Possess a work record of good attendance and job performance
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
