Administrative Assistant Full-time Job

As our Field Operations Administrative Assistant you will provide comprehensive support to the Director, Field Operations-Corporate, Operations Management team, and Field Personnel with a high level of organization, time management and confidentiality.

 

Position Overview:

• Drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

• Organizes, prepares, and attends meetings, preps agendas, transcribes minutes and distributes in a timely manner.
• Coordinates shipments, prepares correspondence, work instructions, flow charts and presentations for Operations Manager(s) with a high level of accuracy and attention to detail.
• Coordinates the field apprenticeship program; keeps up to date with Provincial Apprenticeship programs and regulations.
• Schedules training for all members of the Field Operations team.
• Maintains and tracks field staff safety training certificates and notifies staff of expired training.
• Ensures Canadian Welding Bureau training certificates are up to date and participates in quarterly CWB Audits.
• Coordinates Superintendent, Lead Hand, CSO and Site Admin onboarding.
• Assists with confidential information and record keeping including scheduling of Corporate and Field Performance Reviews.
• Coordinates travel and accommodations for all members of the Field Operations team
• Coordinates travel and plans for annual Superintendent meetings/events, safety meetings and other meetings as required.
• Daily interaction with Payroll and refining documentation including, but not limited to New Hire Agreement Forms.
• Provides support to field staff on implementation of corporate directives.
• Ensures field personnel have access to all required documents and information as needed on site.
• Ensures timely flow of information to internal and external clients; liaise between head office and field staff.

 

Qualifications Needed:

• Ability to handle sensitive information with discretion and confidentiality.
• Ability to conduct research and create reports or presentations.
• Strong organizational skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Must be proficient with all software programs/products utilized in performance of duties; demonstrated high level of competence in Word and Excel; high level of understanding of accounting and payroll software, and other software as required.
• Ability to type at a speed rate of 40 to 60 words per minute.
• Superb written and verbal communication skills
• Some Travel may be required.

Want to know more?  Apply through our career board.  First time applicants will need to complete a profile.  Or send your resume to [email protected]

Hybrid Work Arrangements:

Due to the nature of the business, the FWS Group of Companies (“The Company”) remains committed to nurturing an environment that promotes connectivity, coaching, mentoring, and professional growth and development that only an on-site presence can provide.  That being said, the Company is flexible and open to alternative work arrangements as warranted in appropriate circumstances.  The Company has a robust Flexible Work Arrangement Policy to help ensure that the needs of both the employee and the Company are satisfied. 

Weve been receiving Best Managed company accolades for years and theres a reason. Our leadership team, our employees we ensure collaboration, teamwork, and excellence in everything we do. Were honest, safe, entrepreneurial, creative and empower our employees. We include a number of diverse group of companies to serve a wide market. Ag-Industrial, Bulk Material Handling, Liquid & Gas Handling, Maintenance are just a few of our business units.