Bilingual Customer Support Coordinator (English/French) Full-time Job

About this Role and About You

 

The Customer Support Coordinator is the primary contact for customers, carriers, and suppliers for all Customer Service activity. CSC is responsible for maintaining carrier dispatcher relationships to ensure product and service continuity to Chemtrade customers. CSR is also a primary contact to liaise between customers and other cross functional teams within the organization to meet customer requirements, and address any customer non-conformances.

 

Qualifications

• Fully French/English bilingual in both spoken and written communications 
• Bachelor degree in business OR equivalent of education and/or experience would be considered 
• 2 years experience in  customer service. Supply chain related function preferred.
• Order entry experience 
• CSCs will be required to be on call on a rotating basis in order to support the business in other regions and time zones 
• Must be comfortable in a hybrid setting 
• Computer proficiency; MS Office Suite 
• Experience with SAP or other ERP system an asset 
• TDG certificate an asset.

Responsibilities

 

Key responsibilities of this position include:

 

Customer Support – 70% 

• Provide excellent customer service to internal and external customers 
• Probe to identify customer needs and requirements 
• Receive orders, arrange carriers and complete paperwork (from order creation through invoicing). 
• Enter and schedule orders, monitor and expedite deliveries to customers 
• Work with the designated carrier dispatchers from order to delivery 
• Ensure customer purchase orders match Chemtrade pricing terms and conditions 
• Send PO acknowledgement to customer upon receipt of PO 
• Adjust order schedules and carriers to meet the customer delivery requirement as needed 
• Communicate order changes to the customer to ensure acceptability and alignment with requirements  
• Maintain customer requirements database and ensure that requirements are met 
• Ensure a PDI is available before first delivery and revised every 3 years 
• Ensure FDI/PDI is completed within the parameters set for each form. Obtain appropriate approvals by Technical Services (for PDI) CS Management (for FDI) 
• Adhere to risk and compliance processes and policies 
• Communicate any incidents to Operations & Transportation Managers for investigation;  
• Report Non-Conformances to log as per ISO policies & procedures 
• Initiate and manage non conformances through incident and quality reporting for all assigned customers; participate in any investigation as appropriate 
• Facilitate customer inquiries and/or reporting requirements.  Assist customer on all service issues (including tech service, quality, sales management, etc.). 
• Communicate issues/incidents affecting customer deliveries, safety, production delays or carrier performance to appropriate stakeholders  
• Update SAP/S4 contracts as necessary 
• Research invoices discrepancies for Accounting, Customers and Sales  
• Facilitate customer inquiries and/or reporting requirements 
• Assist customer on all service issues. 
• Take ownership of customer inquiries until resolved. Follow up with customer to ensure satisfaction with Chemtrade's response 
• Liaise with 3rd party suppliers to fill customer orders 
• Research invoices discrepancies for accounting, customers and sales 
• Assist the Customer Support Supervisor and the Commercial Team by maintaining customer information systems and relaying customer and competitive activity 
• Maintain high customer satisfaction ratings and meet service level agreements  
• Apply a continuous improvement mindset to streamline current processes with the goal of optimizing the customer experience 

Carrier Coordination – 10%

• Arrange transportation (truck & rail) equipment to maintain customer inventories 
• Liaise with carrier to ensure that service expectations are met; monitor carrier performance against established performance standards and criteria; work closely with Chemtrade operations to capture all non-conformances 
• Maintain database of carrier performance and delivery occurrences; communicate any incidents to Operations & Transportation Managers for investigation; log any Non-Conformances per ISO policies & procedures 
• Communicate carrier performance feedback to the Transportation Team. 
• Ensure accuracy for paperwork for all shipments following standards for hazardous goods and TDG regulations 

Product Planning - 10%

• Monitor on the telemetry customer’s tank status and manage designated customer inventories accordingly with consideration and communication of scheduled shutdowns 
• Work with supply chain for annual/seasonal production outages at Chemtrade supply points to ensure product continuity for internal and external customer requirements 
• Work with Commercial team to ensure third party product availability if necessary to maintain customer demand during any outages  

General Responsibilities – 10%

• Work with other team members to ensure timely and accurate completion of month-end requirements to specified deadlines 
• Train designated backup and cross-train on all product line responsibilities in Customer Service 
• Daily post good issue of customer shipments 
• Perform office housekeeping once a month if assigned 
• Upload documents to DMS/ Sharepoint 
• Support Customer Experience and Customer excellence initiatives 
• Support cross functional initiatives as representatives of the Customer Service group 
• Additional duties as required within scope of the Customer Service organization 

 

What Chemtrade Offers You

 

Embracing Diversity, Maximizing Results

 

At Chemtrade we are committed to cultivating a work environment that embraces and values the unique qualities of every employee. We believe in harnessing the richness of diverse talents, ideas, backgrounds, experiences, and perspectives to drive our business forward. Our vision is to create a workplace where all individuals feel respected, empowered, and inspired to contribute their experiences, ideas, and perspectives.

When telling the story of Chemtrade, we begin with our people. We are proud to support a people-first philosophy of empowerment, collaboration and team success through a commitment to providing a safe work environment and the opportunity to build strong connections aligned to the organizations core values. Our employees bring an amazing level of talent, expertise and insight which we support through formal and informal training to create close-knit communities, and enable employees to grow, develop their strengths, and build their capabilities.