The Department of Indigenous Engagement in the Office of the Provost & VP, Academic, invites applications for a Indigenous Administrative Coordinator, One Child Every Child. This Full-time, Fixed Term position is for approximately 12 months, with the possibility of extension.

The Indigenous Administrative Coordinator, One Child Every Child, reports to the Indigenous Project Manager, One Child Every Child. The role is additionally accountable to the Indigenous Lead, and works in collaboration with the whole One Child Every Child Indigenous Team and the Ways of Knowing Accelerator Team.

The Indigenous Administrative Coordinator, One Child Every Child, will be an expert in project and event coordination and administration, ensuring timely processing and execution of administrative, academic and operating activities. The Administrative Coordinator will have exceptional spoken and written communication skills, and be able to plan, organize, and conduct day-to-day activities independently.

One Child Every Child is guided by ii’ taa’poh’to’p, the UCalgary Indigenous Strategy, and walks parallel paths with Indigenous Elders and scholars to encompass the wisdom, voices and priorities of Indigenous peoples for the betterment of all. One Child Every Child brings together Indigenous and non-Indigenous communities, child health research institutes, education and healthcare providers, equity-deserving groups, local, national and global stakeholders to accelerate outcomes for children and their families.

This role supports the continued indigenization of the University of Calgary. Click here to see more job opportunities with an Indigenous scope. 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Project/ Events Coordination:

• Responsible for effectively coordinating, organizing, and staging institute activities, events, and budgets with oversight from the Indigenous Project Manager.
• Arranges flights, accommodations, transportation and honorariums for invited speakers and visitors for the One Child Every Child Indigenous Team and the Ways of Knowing Accelerator initiatives.
• Supports priorities of the One Child Every Child Indigenous Team and the Ways of Knowing Accelerator Team on a broad spectrum of projects and tasks including coordinating award applications, liaising with internal and external officials.

Administration Activities:

• Provides efficient, effective and comprehensive administrative support and schedule management for the Indigenous Lead and for members of the Indigenous Accelerator team as needed.
• Creates and distributes agendas and records minutes at One Child Every Child Indigenous Accelerator team meetings and other meetings as required.
• Provides support to the Indigenous Lead, One Child Every Child Indigenous team and the Ways of knowing Accelerator Team members and various One Child Every Child committees as required.
• Coordinate and organize travel arrangements for faculty and visiting lecturers’ transportation, itineraries, agency/hotel accommodations and completing all necessary forms and requisitions for funding.
• Maintains and orders office supplies necessary to conduct regular business.
• One Child Every Child point person for catering and event logistics.

Other duties as assigned.

Qualifications / Requirements:

• Undergraduate degree in business or a related field of study; A combination of education and relevant experience may be considered. 
• 1 year of experience in a health/medical research environment is required.
• 3 years of administration experience with an emphasis on decision-making and highly developed organizational skills.
• Experience in an academic environment is preferred.
• In-depth understanding of ii’ taa’poh’to’p, and its key concepts, particularly parallel paths, ethical space and transformation.
• Demonstrated expertise in executive level meetings including setting agendas, recording decisions and meeting minutes.
• Develop and maintain a respectful and positive working relationship with Elders, Knowledge Keepers, University staff and One Child Every Child collaborators.
• Understanding of and commitment to engage in Indigenous protocols, work with Elders and knowledge keepers, and Indigenous practices..
• Ability to anticipate needs, plan, organize, coordinate, and perform work with minimal direction and supervision.
• Proficient in Microsoft applications (Word, Excel, Access, PowerPoint and Outlook Mail and Calendar) and the university core business systems (e.g. PeopleSoft).
• Ability to work independently, while supporting the Indigenous Team and the Ways of Knowing Accelerator team priorities.
• Understanding of University, and of One Child Every Child’s mission, values, and plans.
• Knowledge and understanding of the policies and protocols of the University of Calgary, Cumming School of Medicine, Alberta Children's Hospital Foundation, Alberta Health Services would be an asset.

Application Deadline:  February 16, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

The Department of Community Health Sciences in the Cumming School of Medicine invites applications for a Research Manager.  This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

This position reports to the Principal Investigator.

The work requires health services and health economics research expertise to support the conceptualization, design, execution, analysis and knowledge translation and management of research studies. 

The work period is primarily daytime hours, Monday to Friday for a total of 35 hours a week. The workload varies according to circumstances and the person will be expected to manage his or her time effectively to meet deadlines. Some travel may be required to meet with investigative teams or present research findings.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Leadership

• Responsible for managerial discretion of direct reports
• Considers different possibilities and implications
• Manages and executes priorities of the research project to meet deadlines
• Will be required to liaise with senior researchers and leaders on issues that are outside of the scope of responsibility
• Defines strategies, contributes to long-term research team planning, and establishes standard operating procedures, including management and execution of plans
• Supports teaching and research and conveying expertise and knowledge to all personnel within research team (via lunch and learn style presentations) and individual study teams
• Supervises Research Associates and Research Assistants on projects
• Acts as team lead, and manages the administrative process of the research project and research team
• Design and manage project management plans and oversee the execution of the project according to timelines and budget

Judgment and Decision Making

• Ability to makes decisions that require choosing between multiple options or developing new options to resolve moderately complex and complex problems
• Makes decisions in ambiguous situations within established process, procedures and guidelines pertaining to their own research study project team and overall research team
• Uses own scientific judgment to apply and adapt standard methods and techniques by applying prior work experience and consulting others appropriately
• Uses judgment to identify and resolve day-to-day technical and operational issues in coordinating the research study, as well as the overall research team
• Responsible for developing and managing research study budgets and assisting with overall research team budgeting (including funding applications, short- and long-term budgeting and funding plans, and staff hiring)
• Carries out analyses using appropriate computer programs and statistical software
• Analyzes data and interprets results

Communication and Scientific Contribution

• Explains difficult issues and works to build alignment around a complex situation
• Communicates and manages data quality issues with site coordinators and outstanding discrepancies with reporting requirements to the sponsor and the Principal Investigator
• Ability to communicate effectively with internal and external stakeholders at all levels of the organization
• Responsible for, and demonstrates success in, writing, compiling and submitting operational grants for funding applications
• Ability to carry valuable communications with Principal Investigator
• Ability to design and undertake own research with a clear focus on knowledge translation, including publishing in peer-reviewed research articles
• Advanced technical skills and demonstrates scientific contributions in the areas of health services and/or health economics research
• Manage research team output, including research team curriculum vitae management, translation of research output to external organizations and institutes within the 
   

Qualifications / Requirements:

• Minimum of a Masters Degree or PhD in relevant quantitative health science discipline
• A minimum of 5 years of quantitative health services and/or health economics research and project management experience including coordination of administrative processes related to research projects
• A combination of education, training and experience will be considered
• Advanced understanding of healthcare systems, health services and health economics
• Advanced technical skills and demonstration of scientific contributions in the areas of health services and/or health economics research
• Expertise in both qualitative and quantitative methodology
• Superior skills in management and descriptive analysis of quantitative health data
• Experience conducting systematic reviews and synthesizing relevant literature
• Experience in preparing, managing and submitting ethics applications
• Extensive knowledge translation experience with diverse stakeholder groups
• Previous experience providing evidence-based recommendations to large organizations and key stakeholders
• Thorough demonstrated experience in academic scientific writing, coordinating and submitting proposals, grant applications, manuscripts and reports
• Experience conducting focus groups and interviews to develop survey instruments and inform project research plans is beneficial but not required
• Experience with secure servers (obtaining research team access), storing data and data storage procedures, as well as education others on secure data storage procedures
• Experience managing research team output, including research team curriculum vitae management, translation of research output to external organizations and institutes within the University of Calgary, and development of research team knowledge translation strategies
• Experience managing research team conference attendance and tracking knowledge translation activities
• Demonstrated success in leading and managing research initiatives and/or clinical trials
• Experience and understanding of regularity/compliance/scientific requirements relative to the role
• Sound understanding of concepts, theories and principles as they relate to management of a research project
• Knowledge of University of Calgary business and research systems is beneficial
• Experience with statistical software such as Stata, R, SAS or other relevant statistical software is required
• Experience and understanding of CIHR grant submissions as well as Research Net protocols and reports is required

Application Deadline:  February 13, 2024

Position Overview

The Faculty of Kinesiology is currently seeking a Full-time Regular Administrative Coordinator .

This position provides administrative and personal support to the Dean of the Faculty of Kinesiology and additional administrative support to other members of the Dean’s Office leadership team. This position reports to the Manager, Academic Programs and Administration and receives direction and oversight from the Dean.

The successful candidate requires expert knowledge or ability and willingness to learn university wide-practices and the complexities of the University organizational structure, as well as a comprehensive understanding of the Faculty and Dean’s priorities, portfolio, and commitments.

The role involves dealing with highly confidential materials and requires considerable discretion and judgement to ensure confidentiality is always maintained. The successful candidate will often represent the Dean’s Office in communication with all levels of the Faculty, the University, and the public. An exceptional level of professionalism and excellent administrative skills are required, along with courteous and professional communication with faculty, staff, students, and the public at all times.

This position also requires a high level of technical expertise including proficiencies in MS Office suite, Oracle PeopleSoft, and attention to detail. There will be periods of high volume with strict deadlines that may require work outside of normal hours. The successful candidate will oversee constant, multiple, competing and shifting priorities while working within the framework of the University of Calgary policies and procedures.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Provides senior level administrative and organizational support to the Dean.
• Management of the Deans time, by organizing the Deans daily calendar, including setting up meetings, prioritizing events.
• Ensures the Dean is informed and knowledgeable with procedures, policies, deadlines and commitments by providing accurate minutes and documents as required.
• Interacts by phone, email and in person with Faculty members, staff and students as well as external stakeholders.
• Prepares confidential correspondence on behalf of the Dean and assists in drafting, reviewing, editing and/or revising letters that require the Deans signature.
• In a senior administrative capacity, supports all major meetings for which the Dean is responsible.
• Represents the Deans office in communication with all levels of the Faculty, the University, Government agencies and other stakeholders.
• Liaise with other University departments and offices such as but not limited to the Offices of the Provost, VP Research, Campus Infrastructure, Financial Services, Supply Chain Management to obtain information in support of Faculty objectives and projects.
• Exercises discretion to determine when matters can be addressed by others and when the Dean should be consulted.
• Attends meetings with the Dean and records minutes, prepares agendas and supporting documentation for distribution.
• Logs and tracks incoming mail and follow up on deadlines and tasks to be done, exercising discretion for rerouting or delegating the above where appropriate.
• Ensures correspondence, telephone calls and other communication reflect a positive image of the Faculty of Kinesiology, and that confidentiality is maintained at all times.
• Responsible to assist with HR Academic related processes, working closely with HR, as assigned by the Dean.
• Coordinates annual events, as requested by the Dean, such as Faculty Retreats.
• In conjunction with others members of the Dean Office, ensures that at all times the Office of the Dean is perceived as a professional, respectful and is an inviting area.
• Other duties, projects or assignments as determined by the Dean or the needs of the Faculty of Kinesiology.
• Responsible for the (two) administrative positions that provide academic administrative support, ensuring high level of service / interaction with the academics.
• Provide direction for administrative staff on academic process, leadership for growth and development for staff.
• Responsible for arranging vacation coverage to ensure Dean's office is appropriately staffed.
• Accountable to direct completion of general Dean's office administrative tasks (filing, mail sorting, reception schedule) to support the Faculty of Kinesiology.
• Maintains an effective filing system and record of correspondence, documents, decisions, policies, and other related material provided to or produced by the Deans office.

Qualifications / Requirements:

• A post-secondary education and a minimum of five years work experience in a senior or executive administrative role.
• Knowledge of university administration, academic understanding and PeopleSoft knowledge would be an asset.
• The ability to work independently and to organize and complete work with minimal supervision is necessary.
• Requires comprehensive knowledge and proficiency in computer programs (MS office, Email and Internet), as well as University technology systems.
• Requires well-developed organizational skills with the ability to use exceptional judgment and discretion and proven successful teamwork.
• Requires highly developed communication skills using tact and diplomacy.
• Strong written and verbal communication skills are required, as well as the ability to deal with all internal and external stakeholders in a professional manner.
• Excellent administrative and organizational skills with the ability to set priorities and meet objectives.
• Demonstrates initiative and a willingness to perform tasks assigned.

Application Deadline: February 13, 2024

University of Calgary Continuing Education (ContEd) is currently recruiting Instructors (contract (term) position) to teach in the Towards Truth and Reconciliation Professional Development Certificate and standalone courses.

In support of the University of Calgary's core principles and financial objectives, Continuing Education is an academic unit with a mandate to respond to the needs of the community through the design, development and delivery of high-quality lifelong learning opportunities.

ContEd is supporting ii’taa’poh’to’p, the University of Calgary’s Indigenous Strategy, through the journey and exploration of Indigenous programming that supports transformation and renewal. 

Each year, ContEd serves over 20,000 adult learners and offers more than one thousand courses taught by hundreds of instructors—all experts in their fields. It is expected to fund, through revenue generation, the majority of its operational costs while contributing financially to the university. 

The success of University of Calgary Continuing Education in meeting its business target in a competitive environment is dependent upon effectively serving students and by providing high-quality instruction and programs.

Position Description
ContEd is currently recruiting for instructors (contract (term) position) to include in our pool for the Towards Truth and Reconciliation Professional Development Certificate. Instructional positions are non-credit teaching appointments and, as such, are contract positions without benefits (other than those required by Employment Standards). Courses may be asynchronous online, synchronous online and face-to-face.

Program details:
The Towards Truth and Reconciliation Professional Development Certificate targets corporations, organizations, institutions, governments, and nonprofits. This program supports these industries to become relatives with Indigenous peoples and communities, to walk in parallel pathways and to be able to support Indigenous employees within the workplace. Additionally, we are also looking for Indigenous instructors to create and teach individual courses on a variety of Indigenous topics. 

Scope of Responsibilities (high level)

1. Supports the development of course topics, descriptions, learning outcomes, assessments 
2. Create effective lesson plans, develop content, learning activities, presentations, assignments, evaluations, and examinations (where applicable)
3. Utilize Desire2Learn (D2L) for all course materials and student communication
4. Utilize Zoom to facilitate any synchronous live sessions with activities (where applicable)

 Qualifications 

1. Extensive experience as a Knowledge keeper or Bachelor/Master’s degree in Indigenous Studies, Public Administration, Business Administration, Human Resources or related field is required
2. Previous teaching experience is essential; post-secondary teaching experience is preferred
3. Understands and can demonstrate Indigenous ways of knowing, doing, connecting and being 
4. Previous experiences working with and learning from various Indigenous peoples
5. Familiarity and awareness of different Indigenous cultural protocols and history
6. Previous experience utilizing e-learning tools (LMS, video conferencing tools, etc.) such as Desire2Learn, Blackboard, Zoom, or similar is required

Application Deadline: February 25, 2024

Position Overview

The Department of Psychology in the Faculty of Arts invites applications for a Lab Manager/Technician. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

 This position reports to the Principal Investigator, and will supervise lab operations by ensuring smooth day-to-day functioning of the laboratory, including equipment maintenance, and managing supplies. The lab manager will be responsible for managing the lab budgets and procurement processes. 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Management of lab and project coordination
• Management of daily activities in the laboratory, maintaining an environment that is both orderly and clean, to ensure smooth and efficient laboratory operations
• Ensuring compliance with safety protocols, laboratory regulations and institutional policies
• Assisting with management of animal inventory
• Maintaining a consistent supply of laboratory reagents, ensuring these are in stock and readily available
• Procuring essential laboratory materials through placement of purchase orders
• Management and maintenance of laboratory equipment
• Performing stereotaxic rodent surgeries to assist with experiments
• Performing perfusions and histological procedures

Qualifications / Requirements:

• Bachelor's or Master's degree in neuroscience, biology, or an equivalent field
• A minimum of 3 years of laboratory experience is required
• Experience with animal surgeries, including excellent knowledge and skills using anesthesia and performing recovery surgeries in rodents
• Ability to work collaboratively in a team and provide technical support for other team members through advice on technical lab issues
• Extensive knowledge of theory and practical application of technical procedures and techniques
• Extensive experience working with mice including: managing mouse colonies, survival surgeries, and training others with handling and animal procedures with minimal direction
• Ability be open to learning new techniques and skills and be willing to accept new challenges and assignments
• Basic to intermediate skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Excellent communication, written, and organizational skills
• Ability to communicate with various levels of management and university groups, as well as external parties to the university