Indigenous Administrative Coordinator Full-time Job

The Department of Indigenous Engagement in the Office of the Provost & VP, Academic, invites applications for a Indigenous Administrative Coordinator, One Child Every Child. This Full-time, Fixed Term position is for approximately 12 months, with the possibility of extension.

The Indigenous Administrative Coordinator, One Child Every Child, reports to the Indigenous Project Manager, One Child Every Child. The role is additionally accountable to the Indigenous Lead, and works in collaboration with the whole One Child Every Child Indigenous Team and the Ways of Knowing Accelerator Team.

The Indigenous Administrative Coordinator, One Child Every Child, will be an expert in project and event coordination and administration, ensuring timely processing and execution of administrative, academic and operating activities. The Administrative Coordinator will have exceptional spoken and written communication skills, and be able to plan, organize, and conduct day-to-day activities independently.

One Child Every Child is guided by ii’ taa’poh’to’p, the UCalgary Indigenous Strategy, and walks parallel paths with Indigenous Elders and scholars to encompass the wisdom, voices and priorities of Indigenous peoples for the betterment of all. One Child Every Child brings together Indigenous and non-Indigenous communities, child health research institutes, education and healthcare providers, equity-deserving groups, local, national and global stakeholders to accelerate outcomes for children and their families.

This role supports the continued indigenization of the University of Calgary. Click here to see more job opportunities with an Indigenous scope. 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Project/ Events Coordination:

• Responsible for effectively coordinating, organizing, and staging institute activities, events, and budgets with oversight from the Indigenous Project Manager.
• Arranges flights, accommodations, transportation and honorariums for invited speakers and visitors for the One Child Every Child Indigenous Team and the Ways of Knowing Accelerator initiatives.
• Supports priorities of the One Child Every Child Indigenous Team and the Ways of Knowing Accelerator Team on a broad spectrum of projects and tasks including coordinating award applications, liaising with internal and external officials.

Administration Activities:

• Provides efficient, effective and comprehensive administrative support and schedule management for the Indigenous Lead and for members of the Indigenous Accelerator team as needed.
• Creates and distributes agendas and records minutes at One Child Every Child Indigenous Accelerator team meetings and other meetings as required.
• Provides support to the Indigenous Lead, One Child Every Child Indigenous team and the Ways of knowing Accelerator Team members and various One Child Every Child committees as required.
• Coordinate and organize travel arrangements for faculty and visiting lecturers’ transportation, itineraries, agency/hotel accommodations and completing all necessary forms and requisitions for funding.
• Maintains and orders office supplies necessary to conduct regular business.
• One Child Every Child point person for catering and event logistics.

Other duties as assigned.

 

Qualifications / Requirements:

• Undergraduate degree in business or a related field of study; A combination of education and relevant experience may be considered. 
• 1 year of experience in a health/medical research environment is required.
• 3 years of administration experience with an emphasis on decision-making and highly developed organizational skills.
• Experience in an academic environment is preferred.
• In-depth understanding of ii’ taa’poh’to’p, and its key concepts, particularly parallel paths, ethical space and transformation.
• Demonstrated expertise in executive level meetings including setting agendas, recording decisions and meeting minutes.
• Develop and maintain a respectful and positive working relationship with Elders, Knowledge Keepers, University staff and One Child Every Child collaborators.
• Understanding of and commitment to engage in Indigenous protocols, work with Elders and knowledge keepers, and Indigenous practices..
• Ability to anticipate needs, plan, organize, coordinate, and perform work with minimal direction and supervision.
• Proficient in Microsoft applications (Word, Excel, Access, PowerPoint and Outlook Mail and Calendar) and the university core business systems (e.g. PeopleSoft).
• Ability to work independently, while supporting the Indigenous Team and the Ways of Knowing Accelerator team priorities.
• Understanding of University, and of One Child Every Child’s mission, values, and plans.
• Knowledge and understanding of the policies and protocols of the University of Calgary, Cumming School of Medicine, Alberta Children's Hospital Foundation, Alberta Health Services would be an asset.

Application Deadline:  February 16, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

UCalgary is Canadas entrepreneurial university, located in Canadas most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canadas leader in the creation of start-ups.