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City Of Regina

City Of Regina

2 Jobs Found

Purchasing Clerk - Term Full-time Job

City Of Regina

Administrative Jobs   Regina
Job Details

Date Posted: March 14, 2025

 

Closing Date: April 6, 2025

 

In recognizing our relationship to the land, we grow our community and improve quality of life. This statement reinforces an Indigenous worldview that our relationship with the land is foundational, and our respect and care for this relationship informs and influences our decision-making.
If you have a passion to serve the community and impact Indigenous communities and relations, please consider applying.  This position would benefit from an Indigenous candidate.
This position is responsible for duties related to centralized purchasing and procurement function.

Key Duties & Responsibilities

 

  • Maintains authorization for purchases of goods and services database for delegated purchasing authority limits
  • Maintains vendor/commodity and service table, including conducting vendor research when necessary
  • Assembles tender documents, prepares bid summaries, and award documents and forwards to senior purchasing staff
  • Process applications, monitor transactions, and prepare statistics for the P-card program
  • Monitors purchases for corporate supplies/service contracts
  • Verifies and authorize the release of invoices on hold
  • Closes out purchase orders and blanket order releases
  • Ensures the timely entry of requisitions, blanket order releases, and receiving documents
  • Assists in the distribution of formal tender packages in accordance with policy
  • Responds to inquiries regarding purchasing
  • Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
  • Completes searches, inputs data, validates data, and generates reports and lists from programs and applications

Key Qualifications

 

  • Completion of secondary school plus job-related training and/or course work
  • Minimum of nine months of previous and on-the-job procurement-related experience
  • Knowledge of procurement principles, policies, procedures, processes, and systems
  • Knowledge of administrative, financial, and clerical functions and systems
  • Knowledge of specific branch as well as the broader divisions/departments/branches
  • Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
  • Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices

 

Communication and Interpersonal Skills

  • Explains and exchanges technical information one-on-one
  • Explains and exchanges policy, procedure, and process information one-on-one

 

Problem Solving and Decision Making

  • Identifies issues, consults, and follows policies, procedures, and processes
  • Prioritizes and adapts office activities in accordance with daily/weekly schedule within defined timelines/deadlines
  • Provides ideas and suggestions to improve work processes

 

Additional Requirements:

  • Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
  • Proof of education is required.
  • Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

Purchasing Clerk - Term

City Of Regina
Regina
  Administrative Jobs Full-time
  23.56  -  30.44
Date Posted: March 14, 2025   Closing Date: April 6, 2025   In recognizing our relationship to the land, we grow our community and improve quality of life. This statement reinforce...
Learn More
Mar 17th, 2025 at 14:56

Executive Assistant Full-time Job

City Of Regina

Administrative Jobs   Regina
Job Details

The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong interpersonal skills, a decisive nature, and the ability to work independently. The successful candidate will play a key role in supporting the Deputy City Manager (DCM) of City Operation. 

Key Duties & Responsibilities

  • Manages the DCM calendar through collaboration, prioritization, and scheduling.
  • Manages various interactions at all levels, from internal staff, City Council, residents, and business partners, keeping the DCMs perspective in mind.
  • Assemble and provide information packages for the DCM, as well as committees and groups  files, reports, correspondence, and background materials.
  • Provides logistical support, such as confirming meeting space, preparing agendas, assembling materials, ensuring notices and information packages are distributed as required.
  • Coordinates the flow of information for interdivisional meetings and materials.
  • Builds and maintains relationships between and across divisions and external organizations.
  • Exercises professionalism and confidentiality in relation to needs of all customers, with a high degree of exceptional customer service.
  • Prepares and assembles necessary background material and files, attends meetings to take notes and prepares follow-up correspondence.

Key Qualifications

  • Our preferred candidate will have a depth of senior-level administration experience, with a minimum of five (5) years providing direct executive leadership support.
  • Extensive experience using word processing, spreadsheets, presentations, email, and related office administration software is essential.
  • Knowledge of basic accounting functions.
  • Possesses a high degree of digital literacy, fluent in the full suite of Office 365 applications.
  • Proficient in composing correspondence from general instructions or in response to written inquiries.
  • Skilled in typing, proofreading, and highlighting various materials, including committee reports, general correspondence, and other documents.
  • Excels in relationship building and communication.
  • Possesses exceptional interpersonal skills.
  • Exhibits strong organizational skills and meticulous attention to detail.
  • Takes a proactive approach to executive administration.
  • Demonstrates sound judgment.
  • Understands the importance of urgency and acts accordingly.
  • Maintains confidentiality and understands the pivotal role of an Executive Assistant within the organization.
  • Demonstrates high confidence and the ability to work independently in a dynamic and time-sensitive environment.

The Good Stuff

  • Competitive salary
  • Schedule Days Off (SDOs) 12 paid days per annum
  • Robust benefit package that consists of a defined benefit pension, healthcare/flex spending account, long-term disability benefits, health, dental and life insurance, annual vacation, sick and lieu days
  • Supported educational programs as a means to enhance employee knowledge and skills through our Educational Assistance Program. Options for Long-term learning programs to provide opportunities for employees to work towards a designation, degree, etc.,
  • Receive 50% off admission to City leisure facilities (Swimming, etc.),
  • An inclusive and diverse work culture 

 

Additional Requirements:

  • Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
  • Proof of education is required.
  • Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

Executive Assistant

City Of Regina
Regina
  Administrative Jobs Full-time
  65,576  -  87,432
The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong inter...
Learn More
Mar 6th, 2025 at 15:56