All jobs within 50 km around Mimico in Administrative Jobs

Overview

Overview

We are searching for a Concierge to join our Parkland on Eglinton West team based in Etobicoke, Ontario.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $19.45-$21.10
• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Manages resident relations and provides excellent service to all residents and visitors;
• Communicates to all residents, guests, and employees in a professional manner;
• Anticipates and responds to all resident issues/situations promptly and takes appropriate action to rectify concerns;
• Displays knowledge of all services, facilities and features of Parkland and promotes the services and facilities to residents as appropriate;
• Maintain a visible and accessible profile;
• Provides information and responds to inquiries from residents, visitors, and staff; refers to appropriate person as necessary;
• Coordinates all taxi and courtesy shuttle bookings for residents and communicates with Chauffeur and Door Attendant;
• Provide exceptional customer service to all residents and supports other departments including the dining room, sales, maintenance, housekeeping and chauffer;
• Receives all incoming packages/deliveries to the facility;
• Assists residents and families with luggage, parcels, and arranges carts/dollies as necessary;
• Maintains access control to the building and manages the main entrance in cooperation with the Door Attendant;
• Responsible for overall resident satisfaction and necessary follow up to any service concerns;
• Promote a safety culture by continuously working safely including but not limited to identifying and reporting hazards, following safe work practices and procedures, wearing personal protective equipment, supporting others to work safely and completing safety education.
• Committed to adhering all of Parkland’s Standards of Conduct and policies and procedures.
• Demonstrates exceptional customer service and communication skills.
• Performs all other related duties as assigned.

About You

As the successful candidate, you are

• Passionate about working with seniors and have experience working in Retirement Living and/or the hospitality industry such as hotels.  
• You have a high school education (or GED)
• An Office Administration/Professional Secretarial diploma or University Degree is preferred
• You have 1-2 years’ experience in a client services or administrative role
• You have strong customer service skills, a positive attitude, excellent verbal and written skills, and strong computer literacy skills.
• You are available to work a schedule of flexible hours (days and evenings) and all shifts inclusive of days, weekends and holidays.
• Advanced proficiency in the English language is required, proficiency in other languages considered an asset.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years

Physical Requirements:

• The candidates should have the ability to work independently and thrive in a fast-paced environment
• The candidates should be capable of working under pressure and meeting tight deadlines
• The candidates should have attention to detail and be able to handle repetitive tasks

Other Requirements:

The candidates should exhibit excellent written communication and exercise good judgment

• The candidates should be team players with a client focus and demonstrate adaptability
• The candidates should be reliable, dependable, and quick learners

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and coordinate seminars, conferences, etc., and record and prepare minutes of meetings
• The candidates should be able to review HR projects to assure compliance with laws and regulations, establish and implement policies and procedures, and oversee the analysis of employee data and information
• The candidates should be able to answer the telephone, relay calls and messages, provide customer service, oversee the development of communication strategies, compile data, statistics, and other information, and oversee the preparation of reports

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
asheatingandcooling5@gmail.com

We are searching for a Casual Chauffeur to join our Parkland on Eglinton West team based in Etobicoke, Ontario.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $19.20-22.40
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Casual Driver Weekdays 8:30 am - 4:30 pm
• Casual Driver Weekdays 8:30 am - 4:30 pm
• Transport residents to appointments or outings as per the transportation schedule
• Demonstrate an understanding of the importance of respecting resident’s rights, including: respecting others, maintaining confidentiality, promoting independence, respecting privacy, respecting the right to refuse services and involvement
• Communicate with the Health Services Department if there is a noted change in the medical status of the resident e.g., increased confusion
• Provide assistance to residents as required with: entering and exiting the vehicle, mobility aides/devices e.g. canes, walkers; carrying parcels or other items, opening doors and entering buildings
• Maintain vehicles in peak operating condition and carry out all prescribed routine maintenance functions while maintaining accurate maintenance log records
• Schedule regular mechanical tune-up with authorized service shop
• Complete all duties in a way which is consistent with Shannex’s Philosophy of Service: Your life. Your choice. Your Home

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A high-school diploma or equivalent education
• A clean driving record with a Class 4 Driver’s license
• Ability to provide a clear Driver’s abstract
• Current First Aid & CPR certification is required
• Ability to provide a clear criminal record check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates must need standard educational qualifications such as econdary (high) school graduation certificate
Experience: Candidates must need 1 to less than 7 months of experience

Responsibilities:

• The candidate should be able to arrange and co-ordinate seminars, conferences, etc
• The candidate should be able to record and prepare minutes of meetings, seminars and conferences
• The candidate should be able to determine and establish office procedures and routines
• The candidate should be able to schedule and confirm appointments and answer telephone and relay telephone calls and messages. also answer electronic enquiries.
• The candidate should be able to compile data, statistics and other information and order office supplies and maintain inventory.
• The candidate should be able to assist in arrange travel, related itineraries and make reservations.
• The candidate should be able to greet people and direct them to contacts or service areas., and open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information.
• The candidate should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms and other documents

Benefits:

• The employees get to work in a well-known company
• The employees get to learn various advanced techniques
• The employees get to work in a natural environment
• The employees get financial benefits such as a competitive salary

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
devconnect.resume@gmail.com

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year
Computer and technology knowledge: MS Office

Physical Requirements:

• The candidates should be able to work under pressure and should be a repetitive tasker
• The candidates should be able to work in tight deadlines with attention to detail

Other Requirements:

• The candidates should be multi-tasker, accurate, client focus, flexible, organized, and reliable
• The candidates should have excellent oral communication, and be able to work as a team player

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., train other workers, record and prepare minutes of meetings, seminars and conferences, determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to compile data, statistics and other information, order office supplies and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems

Benefits:

• The candidates will get free parking

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
hiringsleepinmattress@gmail.com

Be prepared for the screening questions. Include answer the following questions while applying:

• Are you currently legally able to work in Canada?

Requirements:

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP, or other non-university certificate or diploma from a program of 3 months to less than 1 year, or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to schedule and confirm appointments, answer telephone calls, and relay messages
• The candidates should be able to answer electronic inquiries, order office supplies, and maintain inventory
• The candidates should be able to type and proofread correspondence, forms, and other documents

Benefits:

• The candidates will get free parking area, on-site amenities, and team building opportunities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, References attesting experience, copy of portfolio or relevant work examples, highest level of education, and name of institution where it was completed, copy of latest school transcript) through the below-mentioned details

By email
hiring.reliableaoc@gmail.com

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you available for shift or on-call work?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Job ID: 53662

• Job Category: Administrative
• Division & Section: Legal Services, Legal Prosecutions
• Work Location: St. Lawrence Market North, 92 Front Street East
• Job Type & Duration: Full-time, 1 Permanent vacancy
• Salary: $62,637.00 - $77,715.00, TX0003, Wage Grade 4
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 19-Mar-2025 to 02-Apr-2025

Major Responsibilities:

• Provides executive level administrative, secretarial and program related functions to support the Deputy City Solicitor Prosecutions, the Director of Prosecutions, the Prosecutions Section and the Legal Services Division.
• Performs varied administrative duties and clerical functions in connection with the operation of the unit.
• May provide work direction and training to assigned staff as directed by management of the Division.
• Exercises caution and discretion with respect to labour relations, personnel and other confidential information. Prepares correspondence including that of a confidential nature, such as disciplinary letters.
• Coordinates scheduling of appointments, meetings and events, and ensures that the appropriate information is provided. Prepares agendas for meetings, takes accurate minutes and prepares documentation to ensure there is follow up on items from meetings.
• Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence.
• Prepares legal forms and legal documents.
• Conducts background research, investigations and retrieves information on various issues.
• Screens, reviews and prioritizes incoming mail, processes and directs correspondence and invoices, and initiates response.
• Ensures that the tracking and following up of requests is maintained and deadlines are met.
• Assists with monitoring the workflow of administrative matters in the unit ensuring adherence to relevant policies
• Liaises with and exchanges information with all levels of staff, elected officials and the public.
• Checks work for formatting and accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
• Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting.
• Coordinates and maintains office record/retrieval systems. Maintains supplies and inventories.
• Responds to and/or refers enquiries and complaints both telephone and written, from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
• Ensures that legal and administrative deadlines are diarized and brought to the attention of the appropriate person in a timely manner.
• Maintains continuous awareness of departmental administrative systems and procedures, organization structures in the division, and major corporate/divisional activities in order to provide effective administrative assistance.
• Prepares, formats and organizes Committee/Council materials and reports (including confidential matters), background, Briefing Notes. Formats Committee/Council reports prior to signature.

Key Qualifications:

1. Post secondary education in a college level paralegal studies or law clerk program and/or a combination of education and experience in relation to the Provincial Offences Act and the preparation of legal documents and forms for court matters.
2. Considerable experience in the performance of legal secretarial and administrative support duties at a senior level, handling a broad range of administrative matters, standard office practices and procedures, which must relate specifically to the actual duties of the position.
3. Considerable experience in the preparation and drafting of legal documents, standard correspondence and reports including editing the layout and formatting of documents for court as well as complex reports, charts, tables and reports to Council and Committees.
4. Extensive experience with a variety of software packages including Microsoft Office Suite as well as Email applications.
5. Considerable experience planning and organizing meetings, conferences and special events with all levels of staff, elected officials, other levels of government and the public.
6. Ability to use initiative and exercise interpersonal skills and judgement in daily work.
7. Ability to work with confidential materials/information for senior management, and ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with management staff.
8. Excellent organizational and time management skills, including attention to detail, with the ability to set priorities, meet deadlines and deal with conflicting priorities in a high volume, high stress environment.
9. Highly developed customer service and interpersonal skills with the ability to communicate effectively both orally and in writing at all organizational levels, including the political level, members of the public, the judiciary and external agencies.
10. Knowledge of municipal operations that may include but is not limited to council proceedings, corporate protocols, established Committees functions; both internal and special interest groups and current political issues.
11. Ability to research and gather information.
12. Ability to work independently and effectively with minimal supervision and prioritize work schedule.
13. Must be resourceful, flexible, adaptable, and possess a high degree of common sense and initiative.
14. Must be flexible to work long hours in peak periods and be able to work flexible hours, including weekends and evenings as required.

Job ID: 54079

Job Category: Administrative

Division & Section: Technology Services, Enterprise Strategy & Project Delivery

Work Location: METRO HALL, 55 John St. Toronto

Job Type & Duration: Temporary, Full-time, 18 month vacancy

Salary: $62,637.00 - $77,715.00 (2024 rate)

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 20-Mar-2025 to 25-Mar-2025

Major Responsibilities:

Organizational & Coordination Skills:

• Performs varied administrative duties and clerical functions in connection with the operation of the Enterprise Strategy & Project Delivery section. May provide work direction and training to assigned staff.
• Handles scheduling of appointments for the Deputy, Chief Technology Officer and ensures that the appropriate information is provided.
• Coordinates meetings, events and schedules. Takes/transcribed minutes as required.
• Coordinates and maintains a complex record/retrieval system. Maintains supplies and inventories.
• Checks work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature by the Deputy, Chief Technology Officer.
• Assists with budget administration for the unit. Administers petty cash.

Customer Service Orientation:

• Conducts background research, investigations and retrieves information on various issues.
• Screens, reviews and prioritizes incoming mail, processes correspondence, and initiates response  on behalf of the Deputy, Chief Technology Officer.
• Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
• Ensures that the tracking and following up of requests is maintained and deadlines are met.
• Monitors and controls the workflow of the Enterprise Strategy and Project Delivery section, ensuring adherence to relevant policies.
• Liaises and exchanges information with all levels of staff, elected officials and the public.

Communication:

• Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
• Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence for the Deputy, Chief Technology Officer.
• Exercises caution and discretion with labour relations, personnel and other confidential information. Types correspondence including that of a confidential nature, such as disciplinary letters.
• Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting.
• Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance.
• Prepares and organizes Council materials (including confidential and employment/labour relation matters), background, briefing notes. Formats Committee reports prior to signature.

Key Qualifications:

Your application for the role of Administrative Assistant 2 should describe your qualifications as they relate to:

1. Post-secondary education in Project Management, Business Administration or a related discipline, or the approved equivalent combination of education and/or experience.
2. Experience in providing administrative assistance to senior management handling a broad range of administrative matters including complex calendar management, and triaging responses to emails.
3. Experience utilizing Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Outlook) and SAP (SuccessFactors).
4. Experience working with and preparing, complex reports, correspondence, and documents for management.
5. Experience taking minutes and handling confidential materials/information.
6. Experience with electronic filing systems, records retention policies & practices.
7. Excellent organizational and time management skills including attention to detail, ability to set priorities, meet deadlines, and deal with conflicting priorities and work demands.
8. Strong analytical and problem-solving skills in combination with the ability to handle sensitive issues using strong political acumen.
9. Ability to research and compile data in a timely fashion.
10. Ability to provide work direction to other support staff.
11. Excellent verbal & written communication skills.
12. Ability to work both independently and in a team environment to coordinate work assignments.