151 Jobs Found
Administrative Lead Full-time Job
Administrative Jobs VancouverJob Details
Who are we looking for?
We are looking for an experienced and motivated Administrative Assistant Lead ready to join our growing Vancouver, BC office. In this role, the majority of the Admin Lead’s time (70%) will be dedicated to general administrative duties as a member of the team. Above these duties, the successful candidate will also manage the team located across our Western Canada offices (30%). Please note: This is an in-office position.
In an ever changing world, it requires creativity and innovation to stay ahead.
We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways.
As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.
See what the power of commitment can do for you.
Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:
Lead role responsibilities (30%)
- Communicate with Western Canada Leadership/Management team, messaging down to Admin team.
- Oversee GHD processes like the CV Manager uploads and membership databases. (ie. EGBC, APEGA etc)
- Support management with calendar management, travel and accommodation arrangements, expenses and meeting minutes.
- Operation Manager support as needed.
- Create consistency between offices for the Region.
- Support/build Admin team morale and team building
- Work in a fast-paced environment under multiple deadlines and communicating with team leadership, project managers, staff, and clients
- Guide and assist team members with meeting quality system requirements, including purchasing, document control, and record keeping
- Monitor Administrative team scheduling and assist as necessary to resolve scheduling conflicts and keep the team schedule up to date
Administrative duties (70%)
- Assist staff with planning meetings and events
- Assist with maintaining key external business relationships
- Contribute to improving processes and team workflows to promote efficiency and goodwill
- Document production including typing, formatting, and revisions of reports and general correspondence based on preset templates and styles. Working in Microsoft Word, Excel, PowerPoint and Adobe.
- Coordinate office Health, Safety & Environment requirements in partnership with the HSE team
- Manage Office Reception, maintain office and kitchen supplies and organization, oversee Janitorial and other office vendors
- Coordinate incoming and outgoing mail, deliveries, and courier items
- Manage workloads for a team of administrative professionals and delegate tasks to team members
- Assist senior staff with management of travel and expenses
What you will bring to the team:
- Proven experience in administration and a confident team leader able to supervise staff working across the Region
- Confidence to identify areas for development and training of the Administrative team.
- Knowledgeable with all applications of Microsoft 365 Familiarity with Salesforce and SAP Concur would be an asset.
- Document control experience is an asset, ensuring proper version control, naming of documents, and filing procedures
- Independently driven with the ability to make empowered decisions
- excellent prioritization, attention to detail, and task delivery skills are required
- Some flexibility regarding work hours is needed
- Willing to work in an office as an integral and resilient member of the Vancouver team. This is not a remote, work from home role
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Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.
We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.
Administrative Lead
GHD
Vancouver - 25.74kmAdministrative Jobs Full-time
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Clerk III Full-time Job
Administrative Jobs VancouverJob Details
The Clerk III is responsible for providing administrative support to both the Solid Waste Programs Branch and Solid Waste Strategic Services with specific focus on Neighbourhood Cleanup Programs (NCP) as well as program promotion through social media posts and other online campaigns. Duties include administrative/clerical tasks associated with meetings, reports and presentations, data entry, invoicing and purchasing, NCP program materials deliveries and retrieval, hardcopy and electronic filing, maintaining manuals containing standard operating and safe work procedures, answering public inquiries, and drafting social media posts and public webpages.
The Clerk III reports to both the branch manager and a senior engineer from Solid Waste Programs and assists staff in the Branch as required, and will also liaise with other City Departments, volunteers, and members of the public.
This position will be based out of the Marine Gateway office; however, the successful candidate will be required to travel frequently within Vancouver to different sites and as operationally required.
Specific Duties & Responsibilities
- Administrative/logistics support for Neighbourhood Cleanup Programs (NCP):
- Coordinates packing and unpacking, delivering and retrieving, and picking up and dropping off of cleanup supplies by volunteers;
- Prepares and maintains program inventory, databases and activity records.
- Answers emails and calls from the public related to the neighbourhood cleanup programs;
- Compiles post cleanup reports submitted by volunteers;
- Drafts content and graphics, coordinates review by senior staff, and submits content to be published on the City’s social media accounts to promote NCP
- Provides program information and periodic status check-ins to volunteer groups; attends and helps coordinate events including providing program administrative assistance to NCP Block Captains, Business Improvement Associations (BIA’s), Community Policing Centres, and corporate groups.
- Coordinates and co-leads City hosted cleanup events including meeting and interacting with the attending volunteers, ensuring safety procedures are followed during events, handing out and retrieving equipment, tracking metrics during the event
- Assists with coordination of NCP Kickoff and Recognition Events.
- General branch zero waste administrative duties:
- Supports the Branch Managers and staff by completing administrative tasks associated with attendance records, driver’s records, vehicle renewals, performance reviews, journal and membership renewals.
- Updates and maintains time entry spreadsheet and reconciles phone and Modo plan billing; coordinates mail-outs and distribution of program materials.
- Provides support for meetings including Outlook bookings, preparation of agendas and handouts, records and distributes minutes, and tracks action items.
- Completes, circulates and files briefing notes; assists with formatting Council reports, presentations and letters over signature of senior staff and supports authors with SharePoint process and coordinating concurrence comments.
- Assists project staff with periodic data compilation and entry using MS Office or other computer applications; assists with invoice payments, shopping cart requests, and completing statements of daily expenditures.
- Assists with onboarding new hires such as coordinating new hire workstation and phone lines; manages branch hardcopy and VanDocs files; coordinates administrative aspects of branch training such as registrations, requests and training claim forms, tracking training history.
- Updates and maintains branch safety, standard operating and employee orientation materials;
- Development and ongoing management of the internal Solid Waste Programs branch Sharepoint site to ensure information shown are up to date;
- Supports other branches in the Solid Waste Management & Green Operations Division with development of their internal Sharepoint sites;
- Outreach Programs Duties:
- Drafts periodic newsletter to promote and sustain interest of NCP; coordinates review of draft content by other staff; tracks and reports social media metrics related to the newsletter;
- Drafts social media content and graphics related to various solid waste programs, coordinates with Corporate Communications to publish content on the City’s social media accounts, maintains an annual schedule to keep track of posts and campaigns to be published on the City’s social media accounts ;
- Reviews existing content on the City’s Solid Waste public webpages, drafts new content as required, coordinates review of content by other staff, and submits finalized contents to be published on the public webpages;
- Assists in implementing new outreach programs led by other staff such as the zero waste ambassador program;
- Attends in person outreach events to provide education to the public on waste reduction initiatives, including but not limited to recycling & reuse drop-off events, hosting tables at special events, etc;
- Assists in identifying short and long term strategies/initiatives to reduce street litter, such as disposable masks and cigarette butts;
- Acts as facilitator to assists other staff during online meetings and presentations
- Participates in the Engineering Diversity and Inclusion (D&I) Program to assist in advancing diversity and inclusion in the Engineering Department; explores and seeks opportunities to increase diversity, inclusivity and equality in solid waste programs outreach and engagement with both internal and external stakeholders and the general public
- Other duties/responsibilities as assigned
Qualifications
Education and Experience:
- Completion of grade twelve supplemented by courses in accounting, MS Office, records management, or an equivalent combination of training and experience.
- Related clerical experience, experience in data entry and field experience including experience in dealing with the public, preferably in an education and outreach capacity is preferred
Knowledge, Skills and Abilities:
- Working knowledge of SAP, VanMap and VanDocs
- Working knowledge of correct punctuation, grammatical usage and a good vocabulary for preparation of business letters, meeting minutes, reports and related correspondence
- Working knowledge of the principles and practices of office record keeping
- Working knowledge of conflict resolution and problem solving
- Proficient in the use of MS Office software including Word, Excel and Outlook
- Excellent organization and records management skills
- Excellent verbal and written communication skills;
- Ability to handle a large volume of work with accuracy and efficiency in an environment of frequent interruptions;
- Ability to maintain harmonious working relationships with co-workers
- Ability to confidently represent the City at public events
- Ability to provide accurate and thorough information to the public;
- Ability to work non-standard hours including evenings and weekends
- Ability to lift 25 to 50lb
- Ability to work outdoors in inclement weather
- Ability to work independently to prioritize and deal effectively with multiple tasks
- Ability to provide excellent customer service and create and maintain effective working relationships with internal and external groups
- Experience in public speaking and outreach to large group of audience is considered an asset;
- Knowledge of a second language is considered an asset;
- Knowledge about the City’s Zero Waste 2040 Plan is considered an asset;
- Experience using different online tools to create social media posts and campaign is considered an asset
Driver’s License and Record Checks:
- Applicant's transportation arrangements must meet operational requirements of the department.
- A current and valid BC Driver’s License with a safe driving record is preferred.
- The license must not include any restrictions that would affect the ability to legally and safely carry out job responsibilities
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.
Business Unit/Department: Engineering Services (1300)
Affiliation: CUPE 15 Non Pks
Employment Type: Regular Full Time
Position Start Date: May, 2024
Salary Information: Pay Grade GR-017: $31.66 to $37.20 per hour
Application Close: April 12, 2024
Clerk III
City Of Vancouver
Vancouver - 25.74kmAdministrative Jobs Full-time
31.66 - 37.20
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Administrative assistant Full-time Job
Administrative Jobs VancouverJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience, training will be provided
Computer and technology knowledge: MS Excel, MS Office, MS Word
Area of specialization: Correspondence, Reports, Records
Location: 426 Main Street, Vancouver, BC V6A 2T4
Shifts: Day, Morning
Physical Requirements:
- The candidates should be able to work in a fast-paced environment
- The candidates should be able to work with attention to detail
Other Requirements:
- The candidate should be client focus, flexible, and reliable
- The candidates should have ability to multitask, and be able to work as a team player
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorized (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to determine and establish office procedures, routines, and schedules
- The candidates should be able to answer telephone and electronic inquiries, relay calls, and manage messages
- The candidates should be able to compile data, statistics, and information, maintaining accurate records
- The candidates should be able to order office supplies, manage inventory, and coordinate material flow
- The candidates should be able to greet and direct people, ensuring smooth interactions in service areas
- The candidates should be able to open, distribute, and organize regular and electronic incoming mail
- The candidates should be able to set up and maintain filing systems, both manual and computerized
- The candidates should be able to type and proofread correspondence, forms, and various documents
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.
By email
[email protected]
Administrative assistant
Seans Cleaning 4 U Ltd.
Vancouver - 25.74kmAdministrative Jobs Full-time
24.65
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Office Support Clerk Full-time Job
Administrative Jobs VancouverJob Details
Main Purpose & Function
The City of Vancouver’s internal temp pool is a great way to gain experience in a variety of different departments and start your City career! This position supports short-term administrative assignments arising due to employee illness, vacation, or special workload needs. Assignments vary in length but are typically one to five months long on an on-call basis.
Responsibilities vary and may include but not be limited to:
- Word processing
- Data entry
- Customer service
- Calendar management
- Other general administrative and clerical tasks
Some of our departments where you could be working include the following:
- Engineering Services
- Parks and Recreation
- Arts, Culture and Community Services
- Real Estate and Facilities Management
- Legal Services
- Planning, Urban Design and Sustainability
- Finance, Risk and Supply Chain Management
Applicants must have a reasonable amount of availability, and must be willing to travel to various sites throughout Vancouver for assignments.
Qualifications
Education & Experience
- Grade 12 supplemented by business-related courses and computer courses; Bachelor’s Degree preferred
- Minimum two years’ experience in an administrative role
- Experience with Microsoft Office Suite is required
- Experience with cash handling and customer service are an asset
Knowledge, Skills and Abilities
- Strong keyboarding skills (minimum 40 words per minute typing speed)
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Knowledge of SAP is an asset
- Ability to learn and to adapt to new computer systems and technology
- Thorough knowledge of business English, spelling, grammar and punctuation
- Excellent interpersonal and communication skills to deal tactfully and effectively with the public and staff
- Ability to work independently as well as part of a team
- Ability to work in a fast-paced environment
- Ability to adapt quickly to varying assignments and to changing environments
Prescreened candidates will be required to pass the City's standard tests in typing, Word, and Excel.
Business Unit/Department: Human Resources (1020)
Affiliation: CUPE 15 Non Pks
Employment Type: Auxiliary/Casual
Position Start Date: May 2024
Number of Positions Available: multiple
Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour
Application Close: April 7, 2024
Office Support Clerk
City Of Vancouver
Vancouver - 25.74kmAdministrative Jobs Full-time
27.04 - 31.66
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Administrative Assistant Full-time Job
Administrative Jobs VancouverJob Details
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
What you will do
- Provide administrative support to partners, senior managers, managers and client service teams.
- Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
- Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
- Coordinate travel arrangements
- Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
- Assist in the proposal process as required, working with the proposal team and proposal coordinator.
- Assist in the preparation and submission of time and expense reports for the partner(s) supported.
At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.
What you bring to the role
- Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
- Proficiency to quickly learn proprietary software.
- Excellent communication skills.
- Strong project management skills.
- Good judgment and analytical skills with a focus on attention to detail.
- Capable of working independently and take ownership of tasks.
- Ability to quickly and smoothly adapt to changing client demands.
- Minimum 5 years administration experience.
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set.
Working alongside our clients and professionals, you will also find at KPMG an exciting and rewarding environment, as well as global career opportunities in the KPMG network.
KPMG BC Region Pay Range Information
In British Columbia, the expected base salary range for this position is $46,000 to $70,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills, & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.
Administrative Assistant
KPMG CANADA
Vancouver - 25.74kmAdministrative Jobs Full-time
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Clerk III Full-time Job
Administrative Jobs VancouverJob Details
Main Purpose and Function
The After-Hours Public Works Dispatcher performs a large variety of complex clerical work including: Public work call handling; dispatching of crews and equipment; responding to regular after-hours public works emergency calls; access control, directing visitors to their destination; utilizing a call/work management system (Hansen) for recording calls, work history, dispatching and calling out work crews, and data entry including payroll time entry.
The After-Hours Public Works Dispatcher performs their duties with relatively little supervision and is required to make decisions based on knowledge of departmental and City policies and procedures.
The successful candidates must have a large degree of flexibility to meet operational requirements which are 24 hours a day, 7 days a week, including ability to work overnight shifts, weekends and statutory holidays on a pre-scheduled and short-notice basis. The shifts are based on an 8-hour work day and may include 7:00am - 3:00pm, 3:00pm - 11:00pm, or 11:00pm - 7:00am.
Specific Duties and Responsibilities
- Researching and providing complex and accurate utility information from utility maps, external utility companies, GIS, VanMap and Hansen to crews and the public upon request.
- Monitoring, reporting and responding to water, sewer, intrusion, fire and other system alarms.
- Maintaining and updating computer and manual record systems.
- Answering the phone and dispatching crews.
- Performing SAP data entry for payroll time entry, costs and billing.
- Providing liaison from mobile users to branch offices, City Hall and other public agencies as required. Assist Police, Fire and related departments under emergency conditions.
- Dealing extensively with staff and the public.
- Word processing, spreadsheet and database duties as required.
- Creating and maintaining office files.
- Performing other related work as required.
Qualifications
Education and Experience:
- Completion of Grade 12, including or supplemented by courses in mapping software, MS Office programs and other standard software courses, or an equivalent combination of education and experience.
- Considerable related clerical experience working with computerized record keeping systems, as well as excellent numerical skills with good attention to detail, effective keyboarding and accurate data entry ability.
- Preference will be given to candidates with prior public works dispatch and operator experience
Knowledge, Skills and Abilities:
- Considerable knowledge of applications such as MS Word, Access and Excel are required.
- Knowledge of OMS, VanMap, ENGIS, SIS, Hansen and SAP or equivalent programs are preferred
- Good organizational skills to handle a heavy workload, and demonstrated ability to handle volume with deadlines, frequent interruptions and changing priorities.
- Demonstrated problem solving skills, and excellent interpersonal and communication skills are essential.
- Some experience in doing payroll time entry, accounts payable and activity allocations in SAP;
- Experience in using and operating a maintenance/asset management systems such as Hansen and a sound knowledge of underground utilities and knowledge of operational work for street maintenance and traffic crews and underground and overhead utility crews.
- Ability to remain motivated working alone.
- Good attendance is of operational importance.
Record Checks:
- A Police Record Check is a requirement of the position. A clearance requires the absence of any criminal charges or convictions related to this position.
Business Unit/Department: Engineering Services (1300)
Affiliation: CUPE 15 Non Pks
Employment Type: Auxiliary/Casual
Position Start Date: May 2024
Number of Positions Available: multiple
Salary Information: Pay Grade GR-017: $31.66 to $37.20 per hour
Application Close: April 5, 2024
Clerk III
City Of Vancouver
Vancouver - 25.74kmAdministrative Jobs Full-time
31.66 - 37.20
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Regional Administrator Full-time Job
Administrative Jobs VancouverJob Details
Contributes to the overall success of the ScotiaMcLeod Western Region in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. The primary objective of the position is to support both the Regional Manager Administration and Regional Director on regional projects, initiatives, and operations.
IS THIS ROLE RIGHT FOR YOU:
In this role you will:
- Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
- Support the Regional Director and Regional Manager Administration by acting as a point of contact and subject matter expert on new initiatives:
- Lead and support new ScotiaMcLeod initiatives and support change management processes within the region
- Create and lead new campaigns within the region
- Acts as point of contact for branch management teams with questions on new policies and initiatives
- Work with head office partners on addressing questions or concerns from the field
- Support branch management teams in ensuring a high level of success is achieved through effective operations and administrative efficiencies
- Act as a liaison between branches and head office, and support departments to ensure efficient resolution to all issues
- Act as delegate of Regional Director on regional compliance and policy approvals
- Provide back up to support to both Regional Manager Administration as needed
- Build effective working relationships across the branch management teams and with various business line departments
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursue effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
- Champion a high-performance environment and contribute to an inclusive work environment.
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- CIRO Investment Representative licensing required
- Strong relationship development skills
- Excellent written and verbal communication skills
- Skilled at both time management and multi-tasking
- Enthusiastic upbeat personality is essential
- In-depth industry knowledge
WHAT'S IN IT FOR YOU:
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
Regional Administrator
Scotiabank
Vancouver - 25.74kmAdministrative Jobs Full-time
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Office Administrator Full-time Job
Administrative Jobs VancouverJob Details
Job Duties include
Review, evaluate and implement new administrative procedures.
Establish work priorities and ensure procedures are followed and deadlines are met.
Carry out administrative activities of establishment
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
Assist in the preparation of operating budget and maintain inventory and budgetary controls.
Assemble data and prepare periodic and special reports, manuals and correspondence.
Oversee and co-ordinate office administrative procedures Employment Requirements:
The position requires 1 years to less than 2 years experience.
Minimum High School and good communication skills in English language are required.
Ideal candidate should be Organized, have excellent written and oral communication skills and have effective interpersonal skills.
The working conditions and physical capabilities require work under pressure, tight deadlines and fast-paced environment.
Terms of Employment:
The candidates are expected to be available for work for day time. These are full time (40 hours per week) and permanent positions with a salary of $26.50/Hour. Employer will provide medical, dental and vision care benefits.
Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application. Candidates who are willing to relocate from across Canada are encouraged to apply and will be helped with the relocation costs.
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.
By Email:
[email protected]
By mail:
Unit 140 – 709 SE Marine Drive
Vancouver, BC
V5X 2T8
In-person:
Unit 140 – 709 SE Marine Drive
Vancouver, BC
V5X 2T8 Between 07:30 AM and 17:00 PM
Office Administrator
HI Beam Contractors Ltd
Vancouver - 25.74kmAdministrative Jobs Full-time
26.50
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Administrative Assistant Full-time Job
Administrative Jobs VancouverJob Details
What is the opportunity?
RBC Dominion Securities is Canada’s leading full-service investment and wealth management firm and is backed by Canada’s leading financial institution. We take pride in hiring and nurturing talented individuals who share our commitment to helping our clients build and preserve their wealth so they can achieve the goals that matter most to them.
The RBC Dominion Securities branch located in Vancouver on Thurlow is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team. The successful candidate should have administrative experience, exceptional communication skills, and have a focus on providing outstanding client service.
What will you do?
- Prepare account opening documentation
- Follow up on documentation with clients or back office as required
- Follow up on client trades to ensure proper settlement and delivery
- Maintain current knowledge of client accounts by reviewing daily activity online and on an applicable reports
- Maintain all pending plan transfers to ensure proper settlement and delivery
- Schedule portfolio reviews
- Prepare client review materials, correspondence and reports
- Utilize contact management system for daily task management and client record-keeping
- Assist in filing and preparing mailings such as seminars, newsletters and information packages.
- Conduct various administrative functions as required including the review of incoming mail and answering telephone calls.
What do you need to succeed?
Must-have
- Administrative experience
- Exceptional communication skills
- High attention to detail
- Ability to work under pressure meeting strict deadlines
- Experience using Microsoft Office
- Exceptional organizational skills
Nice-to-have
- Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is an asset
- Financial industry knowledge
- Minimum 1-2 years Investment Industry experience
- Proficiency in Excel
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program which include competitive compensation and flexible benefits
- Leaders who support your development through coaching and managing opportunities
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
- Opportunities to building close relationships with clients
The expected base salary range for this particular position is $37,500 - $45,000 depending on your experience, skills, and registration status, market conditions and business needs.
You have the potential to earn considerably more through RBC’s robust discretionary bonus program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.
RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:
- Drives RBC’s high-performance culture
- Enables collective achievement of our strategic goals
- Generates sustainable shareholder returns and above market shareholder value
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
745 THURLOW ST:VANCOUVER
City:
VANCOUVER
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
Wealth Management
Job Type:
Regular
Pay Type:
Salaried
Application Deadline:
2024-03-23
Administrative Assistant
Royal Bank Of Canada
Vancouver - 25.74kmAdministrative Jobs Full-time
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Office Support Clerk III Full-time Job
Administrative Jobs VancouverJob Details
Main Purpose & Function
This position works within the Animal Services Department in a fast paced customer service oriented front line environment. The incumbent is responsible for dispatching Animal Control Officers in the field, operating a switchboard, communicating on a radio system and performing a wide variety of clerical duties. Employees of Animal Services operate under non-standard hours of work with established hours of 8:00am – 8:00pm, including weekends. An unrestricted availability to work within the non-standard hours of operation is highly desirable.
Specific Duties & Responsibilities
Duties include: preparing and processing various forms and documents including dog license applications and renewals, investigative statements and reports, animal impound forms, adoption applications and all other documents related to the department’s administrative process. Process incoming office mail and emails. Attend front line customer service and reception including dispatch, operating a switchboard and responding to public inquiries regarding the Animal Control Bylaw and kennel processes. Attend incoming complaints and dispatch calls for the Animal Control Officers while practicing efficiency and diplomacy. Check daily cash deposits and process all related documents and reports. Create and maintain office files for consistent and accurate data tracking. Perform duties with little supervision and make independent decisions based on knowledge of departmental and City Policies and Procedures. Work with various departments and agencies, both internally and externally, in the City of Vancouver.
Qualifications
- Completion of Grade 12 including or supplemented by related administrative and standard software courses, or an equivalent combination of training and experience.
- Knowledge of dog related issues including various dog breeds and kennel procedures is an asset.
- Knowledge of the Animal Control By-Law no. 9150 and the related prosecution process is an asset.
- Working knowledge of the geography of Vancouver including streets, parks and schools, is preferred,
- Working knowledge of Word, Excel and Outlook along with the ability to work with multiple programs simultaneously.
- Previous exposure to Amanda, SAP, VanMap, Cisco and Lagan along with experience in the City’s accounting processes including deposits and time entry is preferred.
- Proven ability to multitask a high volume workload in a fast paced, high functioning administrative environment with frequent interruptions and shifting priorities.
- Demonstrates excellent communication skills to deal tactfully and effectively with the public, coworkers and supervisors.
- Experience in payment processing and balancing daily to an account session and float is an asset.
- Applicants are preferred to have considerable related clerical experience with computerized record keeping systems as well as excellent organizational skills, attention to detail, effective keyboarding and accurate data entry.
The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.
Business Unit/Department: Development, Buildings & Licensing (1250)
Affiliation: CUPE 15 Non Pks
Employment Type: Auxiliary/Casual
Salary Information: Pay Grade GR-015: $29.2 to $34.3 per hour
Application Close: March 7, 2024
Office Support Clerk III
City Of Vancouver
Vancouver - 25.74kmAdministrative Jobs Full-time
29.20 - 34.30
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ScotiaMcLeod Regional Administrator Full-time Job
Administrative Jobs VancouverJob Details
As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets.
When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.
INTRODUCTION:
Contributes to the overall success of the ScotiaMcLeod Western Region in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. The primary objective of the position is to support both the Regional Manager Administration and Regional Director on regional projects, initiatives, and operations.
IS THIS ROLE RIGHT FOR YOU:
In this role you will:
- Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
- Support the Regional Director and Regional Manager Administration by acting as a point of contact and subject matter expert on new initiatives:
- Lead and support new ScotiaMcLeod initiatives and support change management processes within the region
- Create and lead new campaigns within the region
- Acts as point of contact for branch management teams with questions on new policies and initiatives
- Work with head office partners on addressing questions or concerns from the field
- Support branch management teams in ensuring a high level of success is achieved through effective operations and administrative efficiencies
- Act as a liaison between branches and head office, and support departments to ensure efficient resolution to all issues
- Act as delegate of Regional Director on regional compliance and policy approvals
- Provide back up to support to both Regional Manager Administration as needed
- Build effective working relationships across the branch management teams and with various business line departments
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursue effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
- Champion a high-performance environment and contribute to an inclusive work environment.
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- CIRO Investment Representative licensing required
- Strong relationship development skills
- Excellent written and verbal communication skills
- Skilled at both time management and multi-tasking
- Enthusiastic upbeat personality is essential
- In-depth industry knowledge
WHAT'S IN IT FOR YOU:
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
ScotiaMcLeod Regional Administrator
Scotiabank
Vancouver - 25.74kmAdministrative Jobs Full-time
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Office Support Clerk III (Branch Support) Full-time Job
Administrative Jobs VancouverJob Details
Main Purpose and Function
The Office Support Clerk III is responsible for administrative and clerical tasks for the Transportation Planning and Transportation Design branches, as well as Engineering Team Services at Crossroads. This includes, but is not limited to: onboarding, eSAFs, eCAFs, time entry, updating Project Management Framework documents, maintaining branch stats (Scorecard), formatting Council Reports, using SharePoint and obtaining concurrences, creating shopping carts, issuing change orders, processing of goods receipts and service entries, resolving invoice payment issues, calendar management for section heads, coordinating large external vendor meetings, booking travel and training for branch employees, assisting with records management filing and archiving as required and other responsibilities as assigned.
Specific Duties and Responsibilities
- Updates Project Management Framework documents.
- Maintains branch scorecards.
- Formats Council Reports, and obtains reports and concurrences in SharePoint.
- Provides end-user support for branch SharePoint pages.
- Utilizes organizational software, SAP, to provide administrative support to all Engineering branches in various ways such as Procurement to Payment (P2P) training, shopping carts, service entries, good receipts, orders and approves payments for suppliers.
- Adheres to standards of the City’s Ethical Purchasing Policy as well as manage the supplies and ordering of goods in accordance to the P2P process.
- Resolves invoicing issues.
- Coordinates P-card reconciliation.
- Ensures printers are working and maintain the toner and paper supplies for the floor.
- Assists the branch section heads with their calendar management, including booking large meetings and/or travel/training trips.
- Initiates eSAFs and eCAFs as per direction from management, and forwards them to appropriate authority for approval.
- Supports the onboarding of new employees to the branches including IT and security accesses.
- Reviews and validates Time Entry reports, ensuring that they meet time entry standards and forwards for approval to Managers OR Reviews and validates Time Entry reports, ensuring that they meet time entry standards and forwards for approval to Managers.
- Uses the VanRIMS classification and retention schedule exclusively and serves as the branches Departmental Records Coordinator (DRC) for all VanDocs related issues.
- Retrieves information from paper, electronic or film based files; assisting in the scheduling and transferring of records off site and requesting file searches from external sources.
- Other administrative duties as required for Engineering Team Services.
Qualifications
Education and Experience:
- Completion of Grade 12 including or supplemented by commercial administration courses plus sound related experience, or an equivalent combination of training and experience.
- Experience as a Departmental Records Coordinator is considered an asset.
Knowledge, Skills and Abilities:
- Considerable knowledge of modern office practices and procedures.
- Sound knowledge of departmental and other policies, regulations, rules, procedures and practices that relate to the position occupied or which govern worksite activities and employee behaviour.
- Sound knowledge of the Engineering Services Department functions, responsibilities and activities.
- Effective written and verbal communication skills.
- Effective organization and problem-solving skills.
- Ability to operate standard office equipment and a working knowledge of standard computer software such as VanDocs, Microsoft Word, PowerPoint, and Excel is required.
- Ability to preform P2P and time entry functions in SAP is an asset.
- Sound knowledge of COV’s standard purchasing practices and procedures.
- Ability to work in a fast-paced environment with shifting priorities, demonstrated competency in decision making within established business practices and rules.
- Ability to handle a heavy workload and provide exceptional customer experience.
- Ability to communicate effectively both orally and in writing and to prepare non-routine reports, correspondence and memoranda related to the work.
- Ability to build and maintain effective working relationships with co-workers and vendors is essential.
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: Engineering Services (1300)
Affiliation: CUPE 15 Non Pks
Employment Type: Temporary Full Time
Position Start Date: April 2024
Position End Date: March 2026
Application Close: March 3, 2024
Office Support Clerk III (Branch Support)
City Of Vancouver
Vancouver - 25.74kmAdministrative Jobs Full-time
29.20 - 34.30
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