PROJECT MANAGER Full-time Job

Posting Period: 25-Jul-2024 to 08-Aug-2024

Job Summary:

Reporting to the Project Director, Internal Corporate Services, this employee will be responsible for leading, managing and delivering several key technology implementation initiatives in Corporate Real Estate Management ensuring the projects are delivered on-time, on budget and to high quality on-time, on budget and to high quality.

Major Responsibilities:

• Determines project requirements, researches, evaluates, recommends, designs, develops and/or acquires, implements and provides technical and business support for application software and information solutions to meet client and business requirements in the City's IT/ SAP environment.
• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Manages resources which could include internal and contracted staff, divisional business users, and external consultants in their daily activities, either directly or through their team lead/supervisor, monitoring performance and compliance.
• Leads teams of technical staff, client representatives, contractors, consultants and other intra/interdivisional stakeholders to effectively implement projects for multiple City Divisions.
• Leads the development of detailed scope requirements, budgeting, resource management, planning,
• scheduling, monitoring and reporting progress as well as managing issues, risks and change requests.
• Prepares Requests for Information/Quotation/Proposals and other formal project documents, leads the evaluation, selection and recommendation of technical solutions and professional services; and manages vendors and contractors in the overall solution delivery process.
• Develops, manages and reports on detailed project plans of varying complexity, recommending policies and procedures to meet program specific requirements.
• Negotiates and documents project changes involving scope, timelines, and budget.
• Develops, manages and reports to senior management, business and technical stakeholders on all assigned projects (including charter, workplan, progress, budget, risks, contingencies, issue management, change management, resource management, quality review/best practices). Resources include internal and contracted staff, departmental business users, and external consultants.
• Accountable for project budgeting, financial management and quality assurance (e.g. sole source requests, contract negotiations, leasing agreements, business cases, quality reviews).
• Provides input to and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Determines project requirements, conducting research and evaluations and obtains all approvals and signoffs.
• Assists stakeholders in determining requirements, building business cases, conducting research, evaluating options, making recommendations, assisting with design, as needed, implementing solutions, and providing technical and business support for application software and information solutions to meet business requirements within the City's IT/ SAP environment.
• Provides expertise on SAP Plant Maintenance and asset management processes and systems.
• Recommends, implements and practices security, privacy and quality assurance requirements consistent with the []Municipal Freedom of Information and Protection of Privacy Act[] (MFIPPA) and corporate standards regarding storage and processing of confidential corporate and application data and information outputs.
• Works with multi-jurisdictional and multi-divisional senior business directors/managers and Information and Technology management to establish/sustain project management structures (e.g. steering committee, sponsors).
• Assesses and recommends scalable, interdepartmental business solutions within the context of corporate architectures, standards, policies, procedures and technologies.
• Contributes to the creation and sustainment of information technology frameworks (e.g. corporate architectures, methodologies, tools, techniques and standards).
• Develops and/or applies complex information and business models (e.g. provincial/municipal information model, departmental datamarts and corporate data warehouse) within context of corporate architectures and technology standards.
• Makes recommendations with respect to hiring, work assignments, performance appraisals and disciplinary action.
• Identifies and develops cross departmental/divisional initiatives to produce synergies and economies of scale.
• Analyzes current business practices, business processes, data flows in the context of evolving information architecture, performance measures; prepares feasibility study and recommends changes to meet business objectives and leverage enterprise infrastructure investment (e.g. Web building blocks, corporate databases).
• Represents Corporate Real Estate Management as required in internal and external meetings, forums and presentations regarding business and technical solutions, technology and methodology decisions, development and deployment directions, information policies and standards and other management aspects deemed as relevant and appropriate.

Key Qualifications:

1. Post secondary education in computer science or related discipline, and considerable years of progressively more responsible experience working on large scale information technology projects or the approved equivalent combination of education and/or experience.
2. Extensive experience in managing contracted resources, consultants and reporting work assignment progress against budget and assessing performance on a project basis.
3. Extensive experience in successfully delivering multiple large scale technology projects in large, diverse computing environments. This includes managing all phases of complex information and technology projects i.e. financial management, estimating resources, critical path identification, etc.           
4. Considerable Project Management experience with implementing technology systems and implementing projects in the areas of Real Estate and Property management is preferred. PMP certification would be an asset.
5. Experience establishing and maintaining effective partnerships with diverse internal and external stakeholders and undertaking public and stakeholder consultation.
6. Knowledge of emerging architectures, technologies or products particularly as they relate to integration of Real Estate and Property management and the SAP landscape.
7. Demonstrated ability to prepare project documents (e.g. business case, feasibility study, project charter, detailed budget submission and RFI/Q/P).
8. Excellent problem solving, leadership, facilitation, interpersonal and communication skills.
9. Proven ability to coach, train and provide work direction to other project staff effectively, as well as appraise work outcomes and quality accurately and fairly as input to the manager.
10. Excellent oral communication, writing, presentation and interpersonal skills, to deal effectively with business unit staff, and senior management, and communicate information in a manner that is understandable to a wide range of individuals.
11. Strong administrative skills with highly developed facilitation and problem-solving abilities.
12. Strategic, analytical and conceptual thinking skills, with the capacity to understand operating and policy issues and the ability to develop recommendations that advance the organization and improve service to clients/customers.
13. Proven ability to be flexible and to thrive in a fast-paced creative environment with frequent and competing deadlines, multiple tasks and high-performance expectations and to set and exceed goals.
14. Demonstrated ability and experience in utilizing project management tools for planning and implementing complex projects and/or packages.
15. Ability to work effectively as a team member and work collaboratively with others in a multidisciplinary team.
16. Familiarity with government legislation in the area of occupational health and safety would be an asset.

Toronto, the capital of the province of Ontario, is a major Canadian city along Lake Ontarios northwestern shore. It's a dynamic metropolis with a core of soaring skyscrapers, all dwarfed by the iconic, free-standing CN Tower. Toronto also has many green spaces, from the orderly oval of Queens Park to 400-acre High Park and its trails, sports facilities and zoo.