Senior Officer, Human Resources Full-time Job
Aug 19th, 2024 at 15:03 Human Resources Ottawa 131 views Reference: 8586Job Details
Closing Date:
August 30, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Performs day-to-day activities related to the administration of human resources and provides advice to management in support of objectives. Provides comprehensive human resource leadership, planning, coordination, and execution to ensure proper and efficient management of human resources for the sector.
In this role, your responsibilities will include:
- Human Resources Students: Develop and executes an operational plan for the sector’s student staffing needs designed to effectively manage priorities, requirements, timelines, financial imperatives and the adherence to policies and procedures, in particular the CUPE collective agreements, the University’s policies as they relate to student employment and employment regulations.
- Human Resources Staff: Act as resource person for the sector with regards to inquiries related to human resources management to interpret collective agreements and policies, explain procedures, and facilitate processes. Perform activities related to recruitment and staffing in accordance with collective agreements and University policies. Share management tools to strengthen employee engagement within the sector with the objective of maximizing productivity and minimizing turnover.
- Payroll: Initiate steps for remuneration of employees to ensure compliance with established policies and to minimize the possibility of a negative impact on the affected employee, such as an interruption in pay. Verify payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.
- Recruitment and Selection: Coordinate all aspects pertaining to the posting and selection process in accordance with relevant human resources policy and procedures and collective agreements.
- Collective Agreements: Act as a resource person for the application of collective agreements as well as provincial and University regulations.
- Work-Study Program: Administer the program for the sector, advise managers of procedures, propose hiring scenarios, initiate steps for remuneration of employees and maintain job profiles.
- Project Management: Plan and manage assigned projects. To this end, develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders.
- Reporting: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, to provide recommendations to managers and to support long term resources planning.
- Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.
- Documentation: Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.
- Supervision of others: May supervise work performed by junior administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.
What you will bring:
- Advanced knowledge of human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
- 3 years of demonstrated experience in a similar role
- Experience in interpreting, explaining and applying policies and regulations
- Experience working in a unionized environment and in interpreting collective agreements
- Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
- Experience in preparing reports
- Ability to produce high quality work under pressure while meeting strict deadlines.
- Strong interpersonal and communication skills
- Strong organizational skills
- High level of discretion
- Bilingualism – French and English (spoken and written)
Company Description
The University of Ottawa, often referred to as uOttawa or U of O, is a bilingual public research university in Ottawa, Ontario, Canada. The main campus is located on 42.5 hectares directly to the northeast of Downtown Ottawa across the Rideau Canal in the Sandy Hill neighbourhood.