Word/Data Processing Clerk II Full-time Job

The Edmonton Police Service requires an organized and efficient administrative professional to provide support to the Southwest Branch in its entirety. Responsibilities will include:

• Creating and maintaining filing systems and diary date systems.
• Manage the Inspector and/or Staff Sergeant’s calendar in addition to booking meetings and appointments.
• Sorting and distributing incoming and outgoing mail. 
• Maintaining and distributing notebooks and notebook databases.
• Updating CARM with member court notices and providing CARM assistance when required.
• Monitor, collect and submit vacation schedules for branch members.
• Maintaining, sorting, processing, and distributing the City Photo Violation tracking database and forms.
• Maintaining, sorting, processing, and distributing the Criminal Flight Events, Professional Standards Branch concerns, APP branch tracking database and forms.
• Completing and managing transfer documentation.
• Managing and tracking divisional equipment resources (iPad and carbines)
• Maintaining stationery supplies and restocking as needed.
• Prepare agendas, taking meeting minutes (including ordering catering and sending out invites).
• Monitoring incoming (notifications) and emails for court cancellations and notifying applicable Members.
• Other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Proficiency with Microsoft Word, Excel, Outlook, CARM, Adobe Acrobat and the aptitude to learn new software systems.
• Data entry experience, with a high degree of accuracy.
• The ability to work independently with minimal supervision as well as part of a team. 
• Excellent interpersonal, organizational, time management and multi-tasking skills are required.
• Able to exercise sound judgment and to maintain respectful and effective working relationships.
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
 
33.75 hours per week, Monday – Friday.  Hours of work may be subject to the terms and conditions of a variable hour of work program.
 
Salary Range: 
  
21M, Salary Grade: 006, $23.66 - $29.38 (Hourly), $1,597.30 - $1,983.50 (Bi-Weekly), $41,690.05 - $51,769.02 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General: 

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please note that the option to work remotely is not available at this time.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

Edmonton is the capital city of the Canadian province of Alberta. Edmonton is situated on the North Saskatchewan River and is the centre of the Edmonton Metropolitan Region, which is surrounded by Alberta's central region.