Workforce Coordinator Full-time Job

We are searching for a Workforce Coordinator to join our Colchester/Cumberland team based in Bible Hill, Nova Scotia.

This is a Temporary Full Time opportunity with at least a one year contract and possibility of extension. 

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan eligible immediately upon hire, including an Employee and Family Assistance Program
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of vendors offering perks and discounts through our WorkPerks program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Processes and systemizes all employee status changes through out the lifecycle in accordance with established procedures.
• Coordinates all onboarding activities and facility orientation of new employees.
• Ensures staff schedules are complete, accurate and communicated in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Communicates with staff to ensure proper staff coverage is maintained for all shifts;
• Analyzes and validates timecards in the processing of bi-weekly payroll.
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments.
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• 2-3 years of previous experience in staff scheduling, payroll administration or general administrative duties in a large, complex professional environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• You can provide a clear Criminal Record Check/Vulnerable Sector Check
• Ability to travel to different sites within the region
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

It all began in 1988 when our Founder, Joseph Shannon, purchased a single nursing home in his hometown of Sydney, Cape Breton. For 35 years, Shannex has grown as a trusted provider of senior accommodations, services and care in Nova Scotia, New Brunswick, and Ontario. Our industry-leading services are inspired by residents and delivered by Parkland Retirement Living and Lifestyle Residences, Shannex Enhanced Care, Faubourg du Mascaret, and a home care division of team members who create an exceptional resident experience and a positive, fulfilling work environment where every voice matters.