Accounting Clerk III Full-time Job

As an Accounting Clerk III, you will be key to ensuring accurate and efficient financial operations within the branch. Your responsibilities include processing payments, reconciling accounts, providing budget support, and managing technology setups. You'll handle month-end and year-end reconciliations, track inventory, and maintain organized filing systems. Your multitasking skills and attention to detail will support the branch's financial and administrative functions effectively.

Date Posted: January 28, 2025

Closing Date: February 7, 2025

Key Duties & Responsibilities

• Processes payments, refunds, invoices, initiates purchase requisitions, and enters data and transactions
• Reconciliation of online payments
• Conducts months end, year-end, and purchase order reconciliations
• Processes and reconciles P-card transactions
• Acts as IT liaison for branch for new staff arranging technology connections/devices
• Tracks and administers parking ticket software access
• Prepares standard correspondence for summons, refunds, NSF cheques, and related issues
• Opens, sorts, and distributes mail as well as shipping and receiving
• Answers calls and provides customer service as back-up when required
• Tracks inventory, repair management, and tests enforcement equipment
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
• Manages off site storage for the branch
• Orders supplies for the branch
• Completes searches, inputs data, validates data, and generates reports and lists from programs and applications

Key Qualifications

• Completion of secondary school or equivalency
• Minimum of nine months of previous and on-the-job administrative, clerical, and/or cashier experience
• Knowledge of payment processing, invoicing, and reconciliation practices
• Knowledge of office administration and financial processes
• Understanding of specific branch operations and broader divisions/departments
• Familiarity with relevant collective agreements, bylaws, policies, procedures, and legislation, including health and safety standards
• Proficiency in job-related office productivity software, internet browsers, search engines, enterprise software, discipline-specific software, and technology devices
• Ability to interact with staff to exchange process and general information
• Experience providing front-line customer service, handling potentially frustrated or rude responses
• Skill in identifying issues, consulting policies/procedures, and following processes
• Ability to prioritize and adapt office activities within defined timelines/deadlines
• Capacity to provide ideas and suggestions for improving work processes