Administrative Assistant Full-time Job

The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Supply Chain Team.  The Program Clerk will provide support in accordance with all regulations, standards and good manufacturing practice. 

In this role, you will be responsible for administrative support to all program activities within the Supply Chain Team. You will support in accordance with all regulations, standards and good manufacturing practices.

Formula for success

• Data entry and database maintenance.
• Maintaining accurate records .
• Filing. 
• Paying invoices.
• Clerical tasks for other departments as assigned.
• Performs other related duties as required.

Desired skills and education

• Completion of a secondary school program
• Minimum of two years of recent related office or administrative experience
• Experience with Document Management would be an asset.
• Proficiency in the use of personal computers within a Windows operating system. Intermediate skill level required, using M365 applications such as Microsoft Word, Excel, SharePoint and Outlook software
• Effective communication and interpersonal skills, being able to exercise sound judgment, tact and discretion when dealing with others
• Strong communications skills, both verbal and written, in English are required
• Ability to develop and maintain professional working relationships within a team environment as well as with departmental staff, management, volunteers and customers
• Excellent customer service skills are critical, including effective listening skills and the ability to respond effectively
• Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines
• Exceptionally strong attention to detail in all aspects of work

What we offer you

• Percentage in lieu for vacation and paid holiday's.
• Pension Plan.
• Employee discounts, wellness program, and much more.

What you can expect 

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location at least 50% of the time/days of the week if tasks permit. 
• Shifts for this role are Monday to Thursday 8am-4pm.
• Physical requirements for the role include the ability to lift weights up to 10 kgs (22 lbs).