Administrative Assistant Full-time Job

At Canadian Natural, we are dedicated to driving innovation and excellence in the energy sector. As a recognized leader in Canada’s energy industry, we operate one of the strongest and most diversified asset portfolios of any independent energy producer in the world. 

The Administrative Assistant directly reports to and support the Senior Vice President for Commercial Operations & Corporate Development.

As a key focal point and primary point of contact, you will act as an extension of the Senior Vice President – Commercial Operations & Corporate Development and team for internal and external contacts on all matters. You will be responsible for leading important projects and initiatives, handling day-to-day team workflows and communications, uniting and liaising with stakeholders across the organization, managing deadlines, and building effective working relationships throughout the company. 

• Job location: Calgary, Alberta
• Shift schedule: 5 x 2, Monday – Friday, 8-hour shifts
• Application deadline: April 14, 2025 

Key Accountabilities:

• Administrative Support: 
  • Manage and maintain the Sr. VP’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare meeting agendas, documents, and presentations, ensuring all necessary materials are available in advance
  • Handle confidential information with discretion and professionalism; Coordinate and prioritize incoming requests and tasks on behalf of the Sr. VP
• Communication Liaison: 
  • Act as the primary point of contact between the Sr. VP and internal/external stakeholders, including senior executives, clients, vendors, and partners
  • Draft and edit correspondence, emails, and reports for Sr. VP’s review, ensuring clear, concise, and professional communication
  • Coordinate and follow up on action items from meetings and ensure timely execution
• Project Management: 
  • Assist with preparing reports, analyzing data, and creating presentations for internal and external meetings; manage multiple projects simultaneously while ensuring deadlines are met
• Event Planning and Coordination: 
  • Organize and manage executive-level meetings, conferences, and off-site events; handle logistics, coordinate attendee lists, and assist with on-site management; prepare post-event reports and summaries for Sr. VP’s review
• Operational Efficiency: 
  • Implement processes to improve workflow and operational efficiency within the Commercial Operations department
  • Proactively identify potential issues or challenges and present solutions to enhance the Sr. VP’s effectiveness and efficiency; assist with travel, expense reporting, and budgeting as required

What you Bring to the Role: 

• 12+ years of related Executive Assistant or Chief of Staff Experience supporting Senior Management or C-Level Executives. 
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management software, and other relevant tools (video conferencing, Adobe Acrobat, WebEx, scanners, and telephone conferencing)
• High level of emotional intelligence, ability to collaborate and build trusting relationships while managing sensitive and confidential matters with discretion
• Robust business acumen demonstrated in building and reviewing executive level and strategic presentation. 
• High level of integrity and the ability to work under pressure in a fast-paced environment.
• Bachelor’s degree or Business Diploma or equivalent an asset
• Experience in Oil & Gas, management consulting, commercial operations or law office an asset
• Familiarity with and understanding of Commercial Operations, Supply Management (Contracts, Procurement), Materials Management and the Oil & Gas industry as asset

What We Offer:

• Competitive salary, stock options, company matched stock savings plan, annual bonuses
• May be eligible for relocation pursuant to Canadian Natural’s Relocation Policy
• 100% Employer paid extended Health, Dental and Vision Benefits 
• Health & Wellness Spending Account
• Multiple volunteer opportunities within the community
• Employee & Family Assistance Program
• Access to online learning platforms for continuous learning and development
• Paid vacation and time off during Christmas week and summer Fridays

Industry Leader: We commenced business in 1989 with a handful of employees and modest production, but today we employ more than 10,000 people and produce over 1 million BOE/d.
Community Investment: Social responsibility is a critical element of our commitment to responsible operations and part of our success and pride as a Company. We are committed to investing in the communities where we live and work, creating shared value along the way.
Compensation and Benefits: We strive to share Company success with all employees through a comprehensive total compensation package.
Our People, Our Stories: Our stories demonstrate the strong culture that exists at Canadian Natural one that focuses on developing people, working together and doing it right, with fun and integrity.