Administrative Assistant Full-time Job

Salary Range:

$30.00-$34.77-Hourly

 

Scheduled Weekly Hours:

36.25

 

Anticipated Start Date:

July 22, 2024

 

Length of Contract:

6 months

 

Posting Information

This job posting is now accepting applications from all qualified individuals.

 

Posting Closing Date:

July 4, 2024

 

Please note: jobs are posted until 11:59 pm on the job closing date.

 

Job Description:

The incumbent is responsible to provide front line customer and client service support as well as direct administrative support to the Algonquin Centre for Construction Excellence departments. This includes all its programs and activities, not limited to providing welcome services to students (including apprentices), staff, internal departments (e.g. Registrar’s Office) and external clients/stakeholders by responding to telephone, email and in-person inquiries, preparing routine correspondence, and maintaining the appointment schedules for the various Academic Managers (i.e. Chairs, Associate Chair).

 

The incumbent is also responsible for all adding/dropping courses, Program Council management (e.g. class rep communication to student association), Program Advisory Committee scheduling, database updating and completing minutes. The incumbent also works with the Head of Apprenticeship to provide administrative support related to the college’s required tasks for implementing apprenticeship program delivery.

 

Required Qualifications:

• Minimum one (1) year certificate or equivalent education related to Office Administration;

• Minimum three (3) years’ experience in a busy client service oriented environment, some of which should be at a post-secondary institution;

• Advanced proficiency with MS Office software including Word, Excel, Outlook, and PowerPoint;

• Highly effective communication (oral and written), interpersonal and client skills;

• Ability to work well independently within tight time frames and deadline;

• Demonstrated ability to work effectively as a member of a team;

• Ability to multi-task and work in a fast paced environment;

• Self-motivated with strong attention to details;

• Ability to work under pressure, coordinate activities with conflicting deadlines;

• Proven ability to analyze a situation to provide information according to policies and procedures;

• Experience using a student information system such as GeneSIS, would be considered an asset;

• Demonstrated ability to adapt to new office technology and to learn new software as required;

• Some knowledge of SharePoint, Visio and Microsoft Access, would be considered an asset.

 

Anticipated Weekly Schedule:

Four (4) days/week (Tuesday to Friday) and is required to be fully on-site.

This position may be subject to extra hours per week on an as needed basis.

 

* This position is paid at Payband F

* Vacancy is for P21233

Algonquin College of Applied Arts and Technology is a publicly funded English-language college located in Ottawa, Ontario, Canada. The college has three campuses, all in Ontario: a primary campus located in Ottawa, and secondary campuses located in Perth and Pembroke.