Administrative Assistant Full-time Job

This Job Opening is limited to Aboriginal Persons indigenous to the present boundaries of the Northwest Territories and includes any aboriginal person resident at birth and any Canadian aboriginal persons who have lived more than half of their life in the Northwest Territories.

The mandate of the Department of Justice is to administer justice, including policing, community justice, victims services and corrections in the Northwest Territories. This mandate will be carried out in a manner which respects community and indigenous values and encourages communities to assume increasing responsibilities.

This position reports to the Manager, Legal Aid Commission Program Support. As the Administrative Assistant, you will provide support to the administrative and finance
staff of the Legal Aid Commission. At any given time there may be up to 2000 open Legal Aid files that will require some level of support by the Administrative Assistant.

RESPONSIBILITIES:
- Provides reception duties which include receiving, screening and transmitting telephone calls and messages to all staff of the Legal Aid Commission, answering general inquiries and requests for information and services or directing them to appropriate staff.
- Conducts data entry of all incoming legal aid applications.
- Maintains client filing system by preparing files, updating them and bringing files forward at appropriate intervals and doing general office filing.
- Assists with the maintenance of operational and administrative files and records of the Commission which includes archiving and general records management processes.
- Assists in arrangements for Board meetings including arranging travel, accommodation, advances for Board members and booking physical space and amenities.
- Performs other related duties as may be requested by the Executive Director.

KNOWLEDGE, SKILLS AND ABILITIES: 
- Proficiency with personal computers and appropriate software (Microsoft Office Suite, Excel, Outlook). 
- Knowledge of GNWT records management processes. 
- Strong written and verbal communication skills
- Diplomacy and ability to deal with the public 
- Knowledge of the importance of privilege and confidentiality
- Ability to work independently

To be successful in this role, the above qualifications would be attained by: 
- Completion of high school or post-secondary keyboarding or office procedures course, at least three years of general office administration experience and previous experience in a law office environment. 

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR  
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel (867) 767-9154 Extension 14106
Fax (867) 873-0445
[email protected]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone