Administrator, Facilities Maintenance Contracts Temporary Job
Aug 14th, 2024 at 13:21 Administrative Jobs Mississauga 99 views Reference: 8493Job Details
Reporting to the Supervisor Facilities Maintenance Contracts, this position performs contract administration for the Electrical, Life & Safety and Service Contracts team for city-wide facilities, some of the contracts this team manages include electrical services, emergency generators, fire alarm, cleaning services to name a few.
Duties and Responsibilities
- Manages the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure
- Prepares effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts
- Ensures that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests
- Ensures contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City
- Monitors contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies
- Responds to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards
- Manages and coordinate applicable preventative maintenance (PM) as per contracts
- Conducts inspections and maintain the appropriate records
- Drives proactive problem-solving and root cause investigation when applicable
- Develops and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication
- Performs other duties as assigned.
- Provides ad hoc assistance on projects/initiatives within the unit/team.
Skills and Qualifications
- Post-secondary degree in Engineering
- 3-5 years related experience
- Excellent oral and written communication skills
- A valid driver's license with regular access to a vehicle
- Proficient with Microsoft Office and CMMS
- May require climbing ladders and working at heights.
- Exposure to computer keyboards and screens.
- Hybrid office environment with regular site visits
Hourly Rate/Salary: $ 41.93 - $55.91
Hours of Work: 35 hours per week
Work Location: 950 Burnhamthorpe Rd W
Department/Division/Section: CPS/Corporate Services Dept , CPS/Facil & Property Mgmt Div , Energy Mgt & Facilities Mntce
Non-Union/Union: Non Union
Company Description
Mississauga is a Canadian city in the province of Ontario. Situated on the western shore of Lake Ontario in the Regional Municipality of Peel, it borders Toronto (Etobicoke) to the east, Brampton to the north, Milton to the northwest, and Oakville to the southwest. Although Mississauga was initially a car-centric city, significant strides have been made to improve walkability and add cycling lanes, with most major arteries having bi-directional bike lanes. The city's downtown is home to several transit hubs, such as Square One Bus Terminal, and the City Centre Transit Terminal. With a population of 717,961 as of 2021, Mississauga is the seventh-most populous municipality in Canada, third-most in Ontario, and second-most in the Greater Toronto Area (GTA) after Toronto itself.
