Clerk, Administrative and Financial Support Full-time Job
Jun 17th, 2024 at 14:54 Administrative Jobs Ottawa 117 views Reference: 7334Job Details
Application Close: 28/06/2024
JOB SUMMARY
You are responsible for providing clerical and administrative support to program staff by performing word processing/typing, data entry, and filing activities; compiling and providing information pertaining to program documents and reports; maintaining program inventory; liaising with internal staff, external stakeholders, and members of the public; purchasing goods/services; scheduling meetings; and responding to inquiries and complaints.
EDUCATION AND EXPERIENCE
Completion of 1 year of post-secondary training in office administration or related field
Minimum of 2 years of related office/administrative experience
KNOWLEDGE
- General organization and activities of the specific program/unit/branch/department
- Corporate, departmental and branch policies and procedures
- Office practices and procedures
- Corporate Records Management system
- Corporate computer and software applications such as Windows, Word, Excel, Access, etc.
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Ability to communicate clearly and concisely to clients, public, peers and supervisors both verbally and in writing
- Excellent interpersonal skills
- Organize, multi-task and prioritize work
- Work independently with minimal supervision
- Ability to complete work assignments within deadlines
- Ability to document/record information
- Tact and discretion
- Awareness of and sensitivity to program specific targets/population needs
- Initiative and reliability
- Ability to maintain confidential information
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing required.
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
