Clerk-Steno Full-time Job

Under supervision of the Parks Superintendent, this position performs clerical, reception and office administration duties.

Duties & Responsibilities

1.    Enters data related to park and boulevard tree inventories into various databases, ensures its accuracy, and produces reports, as required.
2.    Screens and responds to enquiries regarding City trees and Urban Forestry Programs from Civic staff and the public, by phone, in person, and through e-mail correspondence and determines the appropriate action, including generating service requests.
3.    Assists technical staff with the coordination, communication, and filing associated with completing utility checks to support Program activities requiring excavation.     
4.    Maintains a variety of spreadsheets and prepares a variety of correspondence from written copy and verbal direction.
5.    Verifies and enters information, from a variety of sources, into the appropriate computer program.
6.    Supports and promotes a safe and positive workplace culture through a variety of initiatives and activities.
7.    Supports and promotes the health and safety of employees in accordance with the Occupational Health & Safety Act & Regulations in addition to the City of Saskatoon’s Administrative Occupational Health & Safety Policies and departmental procedures.
8.    Performs other related duties as assigned.

Qualifications

•    Grade 12 education.
•    Graduation from a business college.
•    Typing speed of 55 w.p.m.
•    Two years' diversified experience in general office procedures.
•    Considerable knowledge of business English and arithmetic.
•    Considerable knowledge of modern office practices and procedures.
•    Ability to take accurate minutes of meetings.
•    Ability to make arithmetic calculations rapidly and accurately.
•    Ability to make decisions in accordance with established policies and procedures.
•    Ability to work with minimum supervision and to prioritize duties and responsibilities.
•    Ability to communicate effectively orally and in writing.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain confidentiality.
•    Demonstrated skill in the use of a computer using the Microsoft Office Suite.