Under supervision of the Parks Superintendent, this position performs clerical, reception and office administration duties.

Duties & Responsibilities

1.    Enters data related to park and boulevard tree inventories into various databases, ensures its accuracy, and produces reports, as required.
2.    Screens and responds to enquiries regarding City trees and Urban Forestry Programs from Civic staff and the public, by phone, in person, and through e-mail correspondence and determines the appropriate action, including generating service requests.
3.    Assists technical staff with the coordination, communication, and filing associated with completing utility checks to support Program activities requiring excavation.     
4.    Maintains a variety of spreadsheets and prepares a variety of correspondence from written copy and verbal direction.
5.    Verifies and enters information, from a variety of sources, into the appropriate computer program.
6.    Supports and promotes a safe and positive workplace culture through a variety of initiatives and activities.
7.    Supports and promotes the health and safety of employees in accordance with the Occupational Health & Safety Act & Regulations in addition to the City of Saskatoon’s Administrative Occupational Health & Safety Policies and departmental procedures.
8.    Performs other related duties as assigned.

Qualifications

•    Grade 12 education.
•    Graduation from a business college.
•    Typing speed of 55 w.p.m.
•    Two years' diversified experience in general office procedures.
•    Considerable knowledge of business English and arithmetic.
•    Considerable knowledge of modern office practices and procedures.
•    Ability to take accurate minutes of meetings.
•    Ability to make arithmetic calculations rapidly and accurately.
•    Ability to make decisions in accordance with established policies and procedures.
•    Ability to work with minimum supervision and to prioritize duties and responsibilities.
•    Ability to communicate effectively orally and in writing.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain confidentiality.
•    Demonstrated skill in the use of a computer using the Microsoft Office Suite.

Under supervision of the Corporate Accounting Manager, this position handles all business partner master data set up and change requests and performs other specific clerical accounting duties.

Duties & Responsibilities

1. Acts as the primary contact for business questions related to vendor master data.
2. Completes requests for vendor master data set ups, changes, or deletions in a timely and accurate manner. This includes reviewing set up forms for completeness and ensures they are in compliance with the Corporate Business partner master data procedures.
3. Consistently conducts integrity checks as part of fraud prevention measures to ensure high quality of master data.
4. Provides internal and external customers guidance and training with regards to vendor master data policy and process.
5. Assist with external and internal controls for vendor master data.
6. Verifies and assembles suppliers' invoices and supporting documents for amounts on the P-card submissions. Ensures all documents are present and have accounted for all relevant taxes (i.e., GST, PST, etc.) and contacts City employees for clarification, as required.
7. Prepares and processes a variety of accounts payable transactions, including purchasing card transactions and reconciliations.
8. Ensures that all requests contain the appropriate supporting documentation and comply with corporate requirements before they are implemented into SAP.
9. Analyses and improves data quality, which includes running regular scheduled vendor data audit report (elimination of duplicate vendors, standardized naming conventions and retirements).
10. Maintains corporate vendor list which is used in accounts payable, work order, purchasing and inventory systems.
11. Conducts final review of, and approves, documents before entry into the Corporate general ledger system.
12. Ensures that documents for the accounts payable and general ledger systems are processed accurately and on a timely basis.
13. Tests new software releases and recommends changes.
14. Produces a variety of correspondence, documents, spreadsheets and reports.
15. Assists with the training of new staff.
16. Performs other related duties as assigned.
 

Qualifications

•    Grade 12 education.
•    Successful completion of a one-year post-secondary business-related program
•    Five years’ related experience
•    Knowledge of automated accounts payable and general ledger systems.
•    Ability to establish and maintain effective working relationships with other civic employees and the public.
•    Demonstrated skill in the design and use of spreadsheets.
•    Demonstrated skills in the operation of office equipment including a computer with word processing and spreadsheet software and/or Microsoft Office Suite.
 

Under the supervision of the Storekeeper, this position performs warehousing and material salvaging duties and assists the Storekeeper, as required.

Duties & Responsibilities

• Receives, unpacks, inspects and stores goods in the proper location.
• Issues material from stores and enters transactions into a computerized system.
• Counts inventory.
• Performs maintenance and cleaning duties in inventory stores and yards areas.
• Reclaims useable material from salvage. 
• Performs building operations and grounds functions, as required.
• Loads and unloads all types of material.
• Follows security procedures for building and inventory.
• Assists with the installation and relocation of fixtures, furnishings and equipment.
• Assists Utility Worker II, as required.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Two years’ related warehousing experience, including experience working with a computerized inventory system and operating a heavy forklift.
• Successful completion, within six months after date of hire, of a recognized forklift safety training certification program.
• Possession of a valid Fireman’s Certificate.
• Possession of a valid Saskatchewan Class 5 Driver’s License.
• Current driver’s abstract from SGI demonstrating a safe driving record.

Job Summary

Under supervision of the Parks Mechanic Supervisor, this position assists shop staff with the maintenance and repair of Parks vehicles and equipment.

Duties & Responsibilities

• Performs regular maintenance inspections of Parks vehicles/equipment.
• Maintains lubrication levels, changes lubricants and greases Parks vehicles/equipment as required.
• Performs the minor repair aspects and adjustments to ignition, electrical, braking, fuel injection, hydraulic, and other systems on Parks vehicles/equipment.
• Rotates, repairs and changes tires as required.
• Submits reports of all maintenance duties performed.
• Maintains shop area in a clean and safe condition.
• Assists shop mechanics as directed.
• Assists with acetylene, arc and mig welding and with metal fabrication.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements:

• Grade 10 education.
• Three years' experience in a motor vehicle/equipment repair and maintenance environment.
• Possession of a valid Saskatchewan Class 5 Driver's Licence.
• Current driver’s abstract from SGI demonstrating a safe driving record.
• Possession of, or ability to obtain, a valid first aid certificate.

Knowledge, Abilities and Skills

• Knowledge of basic automotive maintenance and repair.
• Knowledge of the safety practices specific to the repair and maintenance of vehicles and equipment.
• Demonstrated ability to exercise good judgement in the care and handling of motor vehicles.
• Ability to maintain basic records.
• Ability to establish and maintain effective working relationships.
• Physical ability to perform the assigned duties.