Clerk Full-time Job

Job Summary

Under the supervision of the Accounting Coordinator, this position performs payroll, inventory control, AP/AR and other accounting process and radio-dispatching duties.

Duties & Responsibilities

• Prepares payroll-related documents for the Division.
• Maintains records of payroll-related information, including sick days, vacations, and increment dates.
• Enters and verifies various computerized inventory transactions, including reorder points; produces various SAP reports and materials catalogues.
• Manages a database to track the status of procurements with the SCM department. Assists with data entry and document creation for procurement related projects. Works as a liaison between vendors, the Finance team, and SL&P.
• Prepares and processes AR invoices, Non-PO payments, journal entries and accident claims for the Department.
• Reconciles a variety of general ledger accounts.
• Prepares time allocation template for the department, maintain, and manages the work orders and internal orders.
• Responds to in-person and telephone enquiries and directs them to the appropriate party as required.
• Assists with communications by relaying messages to remote units using a two-way radio.
• Types a variety of correspondence and other documents as required.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Successful completion of the following courses of in post-secondary, accounting-related program:

Introductory Accounting,
Intermediate Accounting I,
Intermediate Accounting II and
Cost Accounting I.

• Successful completion of the Introduction to Payroll course of the Canadian Payroll Association’s Payroll Management Certificate program.
• Two years' office experience related to payroll, work order and inventory systems.
• Considerable knowledge of business English, and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Ability to understand and apply current accounting principles and procedures.
• Ability to make arithmetic calculations quickly and accurately.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to establish and maintain effective working relationships.
• Ability to maintain moderately complex records and to prepare reports from them.
• Skill in the operation of office equipment, including a computer with spreadsheet and word processing software.