Administrative assistant - office Full-time Job
Administrative Jobs MontréalJob Details
Overview
Languages
Bilingual
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
Experience an asset
Hybrid
Work must be completed both in person and remotely.
Responsibilities
Tasks
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Access
- MS Office
- Electronic mail
Area of work experience
- Human resources
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Ability to work independently
- Attention to detail
- Work with minimal supervision
Personal suitability
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Dependability
- Quick learner
Benefits
Other benefits
- Learning/training paid by employer
- Variable or compressed work week
How to apply
1
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- References attesting experience
- Proof of the requested certifications
- Highest level of education and name of institution where it was completed
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
