Administrative assistant - office Full-time Job
Oct 15th, 2024 at 16:57 Administrative Jobs Montréal 86 views Reference: 9706Job Details
Overview
Languages
Bilingual
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
Experience an asset
Hybrid
Work must be completed both in person and remotely.
Responsibilities
Tasks
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Access
- MS Office
- Electronic mail
Area of work experience
- Human resources
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Ability to work independently
- Attention to detail
- Work with minimal supervision
Personal suitability
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Dependability
- Quick learner
Benefits
Other benefits
- Learning/training paid by employer
- Variable or compressed work week
How to apply
1
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- References attesting experience
- Proof of the requested certifications
- Highest level of education and name of institution where it was completed
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
Company Description
Vézina Architectes Inc. is a boutique architecture and interior design firm based in Montreal, Quebec. Established in 1995, the firm specializes in a variety of projects, with a particular focus on residential designs, as well as complex renovations and restorations, especially for heritage buildings. The firm prioritizes collaboration with clients, ensuring open communication throughout the design and construction process. Their mission is to create timeless and functional spaces that align with clients' aesthetic, economic, and cultural needs, while maintaining a balance of materials, textures, and light.
