Coordinator, Administration Full-time Job

The Administrative Coordinator plays a pivotal role in supporting the efficient operations of our Brampton Market Unit Sales and Distribution Centre. As the Administrative Coordinator, you’ll contribute to various critical functions, ensuring seamless processes and effective communication.
 

Experience supporting Senior Management and Leadership team would be beneficial!

Responsibilities

• Act as market unit site champion and steward of the Customer Support Ticket performance using PowerBI and other reporting tools
• Oversee PO coordination creating accurate purchase orders for the Brampton Market Unit teams, including the Central Operating Unit’s National and Monster Energy racking, dealer loaders and other items as required
• Support with the management, tracking and distribution of all dealer loaders and prizing for Brampton market unit incentives or initiatives
• Efficiently manage the ordering, distribution and tracking of phones, laptops, and tablets for all the Brampton Market Unit 
• Process all invoices on behalf of the Brampton Market Unit team, including verifying details, resolving discrepancies, and maintaining financial accuracy
• Support the frontline sales team by managing the Price Authorization Tool (PAT) inputs and ownership of routinely updating promotional prices, ensuring compliance and consistency.
• Process select Customer Marketing Agreement rebate requests on a quarterly basis
• Track, rank and publish all Brampton Leadership Team (BLT) cup results, running reports weekly and monthly in Margin Minder to validate performance
• Run other business performance results in Margin Minder or Power BI, as needed, to support the Brampton Market Unit leadership team
• Assist with the preparation and submission of expense reports, ensuring compliance with company policies.
• Prepare meeting materials, including agendas, presentations, and handouts. 
• Support onsite & offsite team meetings by managing catering and logistics (ie. room bookings, audio/visual, etc..) needs as required 
• Manage, process and track all product sampling orders to fill in-house coolers, support onsite events and all off-site product charitable donations, inline with product donation policies
• Manage facility communication with respect to employee Milestones and Work Anniversaries on a monthly basis
• Manage facility communications through the Brampton Communication email channel and through the Brampton facility bright screens and applicable Yammer communities
• Attend the bi-weekly site leadership meeting, maintaining the agenda, action items and meeting minutes

Qualifications

• Demonstrated 2 - 3 years in an office admin/executive assistant role.
• Proven ability to coordinate projects effectively
• Exceptional organizational skills are a must with an ability tojuggle multiple responsibilities simultaneously, stay focused on deadlines, and handle complex projects efficiently
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Intermediate knowledge of Margin Minder and Power Business Intelligence (PBI)
• Strong communication skills, both written and verbal
• Attention to detail and problem-solving skills
• Ability to work independently with minimal supervision
• Ability to work in fast paced dynamic organization 
• Exhibit excellent phone and email etiquette and superior customer service.
• Knowledge of SAP is considered an asset.