Engineering Administrative Assistant Full-time Job
Apr 7th, 2025 at 14:38 Administrative Jobs Guelph 47 views Reference: 12740Job Details
Position Summary:
Reporting to the Engineering Services Manager, you will be the liaison within the engineering department who is responsible for the coordination of job tasks, engineering production procedures and data management.
Performance Expectations:
- Gets to know the Engineering team individually and has a firm handle on the team’s pulse. Works with engineering management to maintain and improve the overall culture of the Engineering team.
- Assist Managers / Supervisors with organizing meetings (WebEx, conference calls, lunches, etc.). Assist with correspondence and keeping meeting minutes as required.
- Organize Engineering department communications/meetings, organization changes, charts, etc.
- Assist Engineering Managers / Supervisors with overtime approvals, timesheet corrections, and approvals for payroll. Assist with expense reports.
- Logs all vacation requests and approvals, update the vacation tracker and update HR as required.
- Provide a link between Design Engineering and other departments by supplying supporting documentation and information.
- Book airline reservations, rental cars, and hotel rooms for Engineering staff or visitors as required.
- Process incoming and outgoing interoffice mail.
- Assist Managers / Supervisors with Engineering test machine requisitions. Keep track of machines in Engineering along with plans to return to production.
- Assist with the maintenance of the Lean Suggestion Program. Assist Managers / Supervisors with tracking lean suggestions (submissions, approvals, feedback to Engineering Designers, copies to Lean Suggestion coordinators. etc.).
- Prepare reports and presentations and provide information to staff and the general public regarding the company and program rules, regulations, and procedures.
- Assist in the coordination of administrative procedures such as budget submissions.
- Regular follow-up with Managers/Supervisors on actions, reports, etc.
- Back up support for the administrative release of engineering changes (ECOs), engineering purchase orders (EPOs), and deviations initiated by Design Engineering
- Back up support for entering new part numbers and revision changes
- Back up support for structuring BOMs from engineering prints
- Maintain control of the Policy and Procedures manual
- Create and provide training as required
- All other duties as assigned.
Credentials:
- Completion of secondary school or an equivalent combination of education and work experience.
- Familiarity with prints, print management, sales graph and charts.
- Ability to estimate inventory levels and supplies on hand.
- Plan and prioritize job tasks, following established procedures.
- Strong computer skills in Microsoft Office and AutoCAD
Desired Characteristics:
- Ability to work in a team environment, supporting coworkers as needed.
- Familiarity with PPAP, FMEA, 8D and APQP.
What Linamar/Skyjack Has to Offer
- Competitive Compensation
- Employee Benefits package includes but not limited to, Drug, Dental & Vision etc.
- Opportunities for career advancement.
- Sustainability Counsel
- Community based outreach supporting both local and global initiatives and charities.
Company Description
Linamar Corporation is a Canadian-founded global manufacturer, renowned for its advanced engineering and innovative product development across diverse industries and markets. Our journey started in 1966 under the visionary leadership of our founder, and today, we remain committed to cultivating a culture of innovation and collaboration.
With access to state-of-the-art tools and resources, you'll have the opportunity to make a meaningful impact alongside a team of driven and passionate professionals. Join us and be part of a company where innovation, collaboration, and growth are at the heart of everything we do.
With access to state-of-the-art tools and resources, you'll have the opportunity to make a meaningful impact alongside a team of driven and passionate professionals. Join us and be part of a company where innovation, collaboration, and growth are at the heart of everything we do.
