Executive Administrative Assistant Full-time Job

Accountable for day-to-day operations of the CSD, managing a full range of administrative processes, including preparation of highly time-sensitive and confidential materials and correspondence, travel arrangements, expense management and reporting, maintenance of all correspondence files and reference materials for the SVP, AGC and other members of the Corporate Secretary's Department.

 

 

What is the opportunity?   

 

The RBC Law Group, Operations team is looking for a dynamic Executive Administrative Assistant to provide support in the effective coordination, management and execution of various initiatives and day-to-day operations. This position plays a lead role in the efficient and seamless operation of the Corporate Secretary Department (CSD. The primary function of the Executive Administrative Assistant is to deliver superior support to the Senior Vice-

President, Associate General Counsel & Secretary and the CSD with deliverables to the RBC Board of Directors, senior management team, and internal and external stakeholders. In this role, you will provide administrative and operational support to the Senior Vice-President, Associate General Counsel & Secretary and the CSD ensuring the smooth running of all the operational and administrative aspects of the team and assist with Board and Committee meetings. This position focuses on operational effectiveness, innovation and professionalism.

 

What will you do?  

• Accountable for day-to-day operations of the CSD, managing a full range of administrative processes, including preparation of highly time-sensitive and confidential materials and correspondence, travel arrangements, expense management and reporting, maintenance of all correspondence files and reference materials for the SVP, AGC and other members of the CSD
• Proactively manages the SVP and AGC’s calendar to ensure the most effective use of time
• Key liaison on behalf of the SVP, Associate General Counsel & Secretary and Assistant General Counsel, Managing Director Board Governance & Assistant Secretary with the offices of the CEO and other senior leaders across the Bank
• Anticipates issues and initiates appropriate actions to ensure the most effective use of the SVP, and AGC’s time, and efficient function of the business unit
• Acts as the first point of contact for key external stakeholders seeking information from the Bank or general public
• Responsible for other general Administration support requirements for the team

 

What do you need to succeed?

Must-have  

• At least five years + of applicable experience with a Law Firm or Financial Institution
• Exemplary communication and writing skills in English (French is an asset)
• Proficient with MS Office, Word, PowerPoint, Excel
• Ability to prioritize multiple competing demands and work efficiently
• A strong service orientation and a strong desire to succeed by meeting and exceeding expectations

 

Nice-to-have 

• Good judgment – knows when to act, when to consult, and when to follow-up
• Experience with T360 and iManage software applications
• Strong communication skills (written and oral), and organizational skills
• Time management – ability to work under time constraints and meet deadlines

 

What’s in it for you?  

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits and competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work

 

 

Job Skills

Calendar Management, Communication, Detail-Oriented, Email Services, Expense Management, Office Administration, Presentation Software, Processing Expense Reports, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

 

 

 

Additional Job Details

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

TORONTO

Canada

37.5

Full time

Law and Compliance

Regular

Salaried

2024-03-15

Royal Bank of Canada is a Canadian multinational financial services company and the largest bank in Canada by market capitalization. The bank serves over 20 million clients and has more than 100,000 employees worldwide.