Executive Assistant Full-time Job

Contribute to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role you will:

•    Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

•    Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people. 

•    Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.  

•    Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

•    Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.  Manage the variance analysis and ensure it aligns on a monthly basis.  Act as the primarily liaison and coordinator for department initiatives.

•    Acting on email, in-person or online requests received in the senior officer’s absence, or seek guidance, as required.

•    Book and coordinate meetings, townhalls, and other events by preparing agenda items, presentations, coordinating logistics and venue setup for the events.

•    Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

•    Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct. 

•    Foster positive work environment by promoting, participating and supporting team engagement events online and in the campus.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

 

•    Spanish is an asset. 
•    College or University education
•    Good knowledge of MS Office applications, such as Word, Excel, PowerPoint
•    Sound knowledge of business/bank terminology and departmental procedures
•    High level of discretion required when dealing with confidential matters

Work Arrangement:

 

• Work in a standard office-based environment onsite. 

• Must be able to work out of the Toronto and Mississauga office. 

Interested?

 
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That is why we work to grow and diversify talent and engage employees in a performance-oriented culture.
 

What's in it for you?

 
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

 

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading financial services provider in North and Latin America, the Caribbean, Central America, and parts of Asia. It's Canada's most international bank, offering a wide range of financial products and services to individuals, businesses, corporations, and governments.
Here are some things to know about Scotiabank:
History
The Bank of Nova Scotia opened its first location in Halifax, Nova Scotia on August 29, 1832. A branch of the bank was established in Kingston, Jamaica to facilitate trade between the two regions.
Services
Scotiabank offers a variety of services, including commercial and corporate banking, treasury, and trade finance.
Mission
Scotiabank's mission is to be the financial sector's institution of choice, providing superior products and services.
Vision
Scotiabank's vision is to be their clients' most trusted financial partner.