Executive Assistant Full-time Job

JOB PURPOSE:

Reporting to the Chief Technology and Information Officer, the Executive Assistant provides administrative and analytical support.

 

JOB RESPONSIBILITIES:

• Manage the overall coordination of calendars, as well as meetings and conference calls in multiple time zones using Outlook.  
• Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required.  
• Manage information flow and emails from both internal and external sources, organizing and responding accordingly. 
• Travel arrangements via Concur– organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.  
• Assist with management of SharePoint sites (i.e. creating folders, assisting team with navigation).  
• Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel. 
• Maintain organization charts using Visio.  
• Assist with the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings. 
• Creating and submitting expense reports using SAP software. 
• Process departmental invoices and respond to vendor queries re. payment through our Coupa system.  
• Act as a back-up for other assistants during illness or vacations, as needed. 
• Troubleshoot laptop/phone issues occasionally.  
• May be assigned additional administrative tasks as required to support business needs. 

 

 

KEY QUALIFICATION & EXPERIENCES:

• Strong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.  
• Excellent verbal and written communication skills.  
• An ability to work in a team environment and be equally comfortable working independently. 
• A positive attitude even in intense situations with tight deadlines.  
• Exceptional organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.  
• Ability to problem solve daily exercising sound administrative judgement with a sense of urgency and in absence of supervision. 
• An adaptable and collaborative style respecting the needs and contributions of others.  
• This position requires diplomacy, confidentiality, and the ability to prioritize. 

 

 

The above information indicates the general nature and level of work performed by employees within this classification.  It is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

McCain is a well-known Canadian multinational frozen food company. Our company is the worlds largest manufacturer of frozen potato products. We are well-known for our French fries and specialty potato products. We work with understanding the importance that food plays in peoples lives the power it has to bring people, families, and communities together.