Executive Assistant Full-time Job

This Executive Assistant provides direct support to two Vice Presidents, Commercial Financial Services in Southwestern Ontario. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

Mobility required across the Golden Horseshoe, mainly from Oakville to Brantford. More details about the work arrangement can be discussed with the hiring managers.

 

 

 

Job Description

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
• Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return
• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
• Organize quarterly town halls, employee recognition celebrations, and other team events
• Maintain global distribution list and distributes group-wide communications
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization

 

Additional Job Description

Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team
• Ability to handle sensitive and confidential information with discretion
• Superior attention to detail, calm under pressure and confidence
• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization

 

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency
• 4+ years of Financial industry Executive Admin experience

 

 

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

 

 

 

Additional Job Details

220 PORTAGE AVE:WINNIPEG

WINNIPEG

Canada

37.5

Full time

Personal and Commercial Banking

Regular

Salaried

2024-06-11

2024-06-21

Royal Bank of Canada is a Canadian multinational financial services company and the largest bank in Canada by market capitalization. The bank serves over 20 million clients and has more than 100,000 employees worldwide.