Executive Assistant, CEO Full-time Job

The opportunity

The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Executive Officer (CEO) and one other executive (to be determined) in their daily affairs.

The role

• Provides advanced and confidential administrative support to the executives daily.
• Maintain a busy and ever-changing calendar with constant communication and follow-ups.
• Plans and coordinate meetings and conference calls.
• Manages incoming and outgoing email and phone communication; ensures timely flow of information to and from the executives.
• Organizes local and international travel arrangements, including but not limited to detailed plans, itineraries, and schedules.
• Manages relations internally and externally; act as both an ambassador and as a gatekeeper as the situation requires.
• Ensures follow-up on assigned files and/or mandates.
• Manages the executive budget, vendor creation, accruals and invoicing approval process. Manages expense reports of executives.
• Participates and supports with Board preparation, including revision of memos, presentations etc.
• Revises documents and presentations. Translates or coordinates translation when required.
• In partnership with HR and Communications, supports activities such as townhall organisation, onboarding of new executives, annual memos, etc.
• Collaborates on any ad-hoc relevant demand that may arise.  

What you bring to the role

• 10+ years’ experience as an Administrative or Executive Assistant; experience supporting an executive is a definite asset
• Organized with strong follow-up and priority management skills
• Resourceful with a strong ability to multitask
• Responsible, flexible, discreet (able to manage confidential and sensitive matters)

• Ability to work with constantly changing priorities
• Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings
• Adaptability, maturity and open mindedness
• Autonomous with initiative and good judgement; ability to work with little to no supervision
• Excellent interpersonal and communication skills
• Fluent both in French and English. Spanish considered an asset
• Proficient in using the Microsoft suite

What's in it for you?

• Join one of the world’s most sustainably managed companies, dual-listed (NYSE and TSX) and with a market capitalization of over USD $5 billion
• Connect with leaders to help take your career to new heights.
• Join a collaborative work culture centered around values of empowerment, entrepreneurial spirit, and responsibility.
• Benefit from mentorship and development opportunities.
• Take advantage and have access of our competitive benefits packages.
• Access to a flexible work environment in certain locations.

Gildan is a leading apparel manufacturing company, with a strong portfolio of brands, including Gildan®, American Apparel®, Comfort Colors®, GOLDTOE®, Peds®, and under the Under Armour® brand through a sock licensing agreement. With close to four decades of developing global manufacturing expertise, Gildan is one of the worlds most efficient, ethical, and sustainable apparel manufacturers. Founded in Canada, Gildan operates out of roughly 30 locations worldwide and sells its products in 60+ markets globally. Together with its 50,000+ employees, Gildan operates with a proven commitment to industry-leading Environmental, Social, and Governance (ESG) practices throughout its supply chain in accordance with its comprehensive ESG program embedded in the Company's long-term business strategy.