All jobs within 0 km around Dartmouth in Administrative Jobs

This position handles day-to-day services within an operation (e.g., on-call Air pickups, heavy pick-up accounts, unforeseen events, etc.). This position helps coordinate the needs and efforts of the operation to ensure internal and external customer satisfaction is met. This position assists in facilitating the smooth execution of procedures and management of systems.

Responsibilities:
Resolves customer concerns within the operation.
Supports saftely and compliance.

Qualifications:
A recent graduate from a Business or Supply Chain program - Preferred
Knowledge of Microsoft Word, Excel, PowerPoint, and Access
Exceptional oral, written, and interactive communication skills
Skilled in effective research tactics with strong organizational skills

Schedule: 9 AM to 5 PM (flexibility required)

Starting rate: 17.58/hour

Application deadline: posted until filled 
Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page.

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues. 

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

We’re looking for an Executive Assistant to join our growing team!

We’re looking for a detail-oriented and self-motivated Executive Assistant to join our growing team and support our Vice President, Atlantic Claims.

The ideal candidate will be highly organized, positive, solution-minded, trustworthy, eager to learn, and self motivated. In addition, they must be diligent with timelines, able to anticipate needs, and a proactive listener who is able to understand and execute tasks in a fast-paced environment. Having strong communication skills (written and verbal), professional demeanor and prior experience as an executive assistant. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

This is a full-time permanent position based in Dartmouth, NS. We operate in a hybrid model, meaning you’ll be in the office a minimum of two days per week and have flexibility to work remotely (if you choose) for the remainder of the week.

What you’ll do here:

• Provide support to our VP, which includes managing and organizing their calendar, making travel arrangements, scheduling, and attending meetings to record minutes, completing, and filing expense reports, writing correspondence, etc.

• Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies, and maintaining inventory/equipment and distributing mail.

• Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.

• Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.

• Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.

• Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.

• Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.

• Assist with the annual budgeting process.

• Provide backup support to other Executive Assistants.

What you bring to the table:

• Post Secondary education – Business, Finance, Communications or other.

• Minimum of 3 years experience supporting executives

• Strong business acumen and professionalism

• Proficiency in MS Office (Word, Excel and PowerPoint)

• Can handle multiple competing priorities and deadlines

• Excellent communication skills, both written and verbal

#LI-Hybrid

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

The OS&D Coordinator is responsible for the handling & processing of over/short and damaged shipments, including the investigating of information, maintaining appropriate records, providing instruction to customers on filing a claim, and resolving issues through traces and customer contacts. The focus of this role is to reduce OS&D claims to “Zero”. 

How You’ll Help: 

• Resolution of OS&D (Over, Short or Damaged Freight) within applicable terminal operation.  
• Trace shipments as requested by customers, through computer system documentation review.  
• Provide information on whereabouts of goods, manifesting for line haul. 
• Create tracker ticket, following up with drivers for required information. 
• Follow up daily on tickets until they have been closed. 
• Perform customer service function, settle problems and inquiries. 
• Fulfill document requests, and adjustments/rebills as required. 
• Inspect OS&D area twice each day. Maintain in neat organized fashion. 
• Maintain two (2) sections, refusals and OWB (freight that has no identification). 
• Maintain a daily dock inventory spreadsheet, allowing visibility and management of volume of claims. 

Your Skills and Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience. 
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial. 
• Communication skills - advanced 
• Computer skills – accuracy, MS products, AS400, web based programs 
• Demonstrated customer relationship skills 
• Strong conflict resolution skills 
• Able to work deadlines in high transactional environment 
• Ability to champion business needs in a collaborative manner to colleagues 
• Results focused 
• Able to work with little supervision