All jobs within 400 km around Sechelt in Administrative Jobs

The Administrative Coordinator supports the business by coordinating the full range of administrative processes at the terminal in order to ensure the timely and accurate delivery of freight to the end customer.   

You will be a positive representative of our organization by demonstrating professionalism, and appropriate urgency. You will work closely with various internal and external contacts to effectively and efficiently respond to customer inquiries and requests. 

How You’ll Help: 

• Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner. Establish and maintain files and records.  
• Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees; attend meetings, take notes, and follow up on decisions within area of responsibility 
• Order office supplies and maintain inventory for the terminal 
• Welcome clients; ascertain nature of business and direct clients to appropriate managers and employees 
• Redirect documents intra- and inter-terminal as well as to customers as needed 
• Manifest and arrange appointments via fax, email, and telephone. Call customers regarding appointment change, status, rescheduling, and issues regarding appointment. Schedule driver appointments. Update system with appointment information.  
• Prepare manifests for trucks crossing from Canada to US border and vice versa 
• Verify the weight for all LTL loads, load trailers, ensuring that the number of boxes/ shipments, weight and dangerous goods information is correct and complete 
• Input pick up BOL’s and update POD’s. Upload and edit EDI files. Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present 
• Track and update system information on shipments for agent delivery. 
• Assist drivers with preliminary paperwork information such a bill of lading, trip envelops and border crossing procedures 
• Broker payroll processing including the inputting of City Drivers payroll in the terminal; confirmation of information provided by brokers and data entry for the terminal; providing brokers with invoice copies; and fielding inquiries as to payroll discrepancies. 
• Reporting: POD reports – following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering. 
• Mentor and train office staff in procedures and in use of current software 
• Dispatch some night runs/shifts 
• Other related duties as may be required 

Your Skills and Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience. 
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial. 
• Communication skills - advanced 
• Computer skills – accuracy, MS products, AS400, web based programs 
• Demonstrated customer relationship skills 
• Strong conflict resolution skills 
• Able to work deadlines in high transactional environment 
• Ability to champion business needs in a collaborative manner to colleagues 
• Results focused 

Boban Road, Unit 7A, Nanaimo, BC, V9T 6A7, CA

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years

Candidate Status:

• • Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position

• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to answer the telephone, relay telephone calls and messages, answer electronic inquiries, and open and distribute regular and electronic incoming mail and other material, coordinating the flow of information
• The candidates should be able to compile data, statistics, and other information, arrange travel-related itineraries, make reservations, set up and maintain manual and computerized information filing systems, and type and proofread correspondence, forms, and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
garchajobs@gmail.com

Key Responsibilities:

Responsible for three (3) essential areas:

Payroll/ Kronos Administrator

• Process and manage the weekly payroll using Kronos and SAP application
• Ensure the Island Wage Agreement is being followed while processing payroll
• Responsible for maintaining the accuracy of employee profiles and accrual

Procurement and Vendor Management

• Manage the location’s purchasing requirement through the Procurement Systems MyBuy and SAP
• Responsible for maintaining the supplier’s database and adding new suppliers to the SAP Database
• Responsible for Purchase Order requisition according to Budget Plan and actual expenditure
• Process Travel and Mastercard Expenses

Location Control and Compliance

• Responsible for the location’s compliance according to the company’s guidelines and procedures

Other Responsibilities 

• Create a welcoming and warm environment for Pepsico Beverages visitors and contractors
• Responsible for the internal and external stakeholders’ communication
• Assist in company-specific initiatives

Qualifications

• Two years of administrative experience, Payroll Administrator Experience, is desired
• Experience in software programs/applications such as Kronos, SAP, and Microsoft Office, is preferred
• Successful completion of an administrative/office management program
• Successful completion of high school diploma
• Professional accomplishments that reflect self-motivation and initiative 
• Strong computer skills in Word, Excel, and PowerPoint
• Experience in software programs/applications such as Kronos, SAP, and Microsoft Office, is preferred
• Excellent communication and customer service skills
• The ability to multi-task is essential
• Attention to detail and organizational skills
• Must be self-motivated, punctual with demonstrated professional maturity

Salary Range

The expected compensation range for this position is between $41,600 - $69,200 based on a full-time schedule.  Your confirmed job-related skills, experience and qualifications will be considered in setting your actual starting salary

Overview

What is the opportunity?

Job Skills

Account Management, Customer Success, Decision Making, Financial Regulation, Group Problem Solving, Interpersonal Relationships, Investment Risk Management

Additional Job Details

745 THURLOW ST:VANCOUVER

VANCOUVER

Canada

37.5

Full time

WEALTH MANAGEMENT

Regular

Salaried

2025-02-13

2025-03-29

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Overview

Overview

As an Administrative Assistant, you will be primarily responsible for working with Financial Planners to support the development of new wealth management business acquisitions and relationships in target markets.  Within this partnership model, you are an essential resource in the successful execution of day-to-day operational activities including, providing timely support, and delivering exceptional client experiences.  In addition to enabling the growth and servicing of the Financial Planners client-base, you will be responsible to support and contribute to a national Administration team.      

Is This Role Right for You?

The Scotia Financial Planning Team (SFP) is looking for a dynamic self-starter who embraces a team environment and shares our passion to helping each and every client realize their financial dreams!  The Administrative Assistant is an excellent opportunity to be part of a vibrant, enthusiastic, and high-energy team. 

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Responsible to execute on capacity enablers (National Practice Standards) for Financial Planner to grow their business portfolios.
• Support operational excellence through the execution of day-to-day administrative tasks and activities. 
• Influence a service excellence culture through the delivery of exceptional client experiences.
• Be a Trusted Business Partner; build cross-functional partnerships to optimize business outcomes.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day tasks, activities, and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champions a high-performance environment and contributes to an inclusive work environment.

Do You Have the Skills?

• Self-motivated and disciplined with solid organizational and effective task prioritization skills.
• Strong processing and inputting skills coupled with a high attention to detail and follow-through capabilities.
• Outstanding interpersonal, communication and listening skills (empathetic skills).
• Ability to build rapport, establish trust and communicate effectively.
• Ability to work in a faced-paced dynamic environment along with multiple partners and stakeholders to achieve shared objectives.
• Excellent team player with the ability to work independently.
• Possess a growth mindset, which involves having the desire to continuously develop skills, knowledge and experiences through active learning and curiosity.
• Solid understanding of the investment sales process, gained through experience in financial planning/sales role, and familiarity with the interrelationships among people, products, processes, and technology.
• Post-secondary degree in business or a related field, or equivalent working experience.  
• Mutual Fund License is required.
• Bilingual in English and French is an asset.

What’s In It for You?

• You’ll be part of an inclusive and collaborative working environment that encourages creativity, curiosity and celebrates success.
• You’ll have the ability to make a lasting impact on clients.
• You’ll have the opportunity to make a significant impact, as you will contribute to revenue generation and growth.
• You’ll work with and learn from a diverse and talented team of administrative assistants, leading Financial Planners, and successful Sales Leaders.
• Supportive environment with coaches that are inspired to help you exceed your goals.
• Primarily work from home role with a mix of in-office work as required by business needs.

Location(s):  Canada : British Columbia : Vancouver || Canada : Alberta : Edmonton 

Main Purpose and Function
A member of the Board Support Team, the Board Support & Meeting Assistant provides a key role in the facilitation and delivery of Board meetings and provides complex and confidential administrative support to Park Board Commissioners, Park Board Senior Leadership Team, and Manager, Exec Office and Board Relations.

Specific Duties/Responsibilities
• Coordinates board report and presentation submission process (for all meetings, including confidential/In Camera) to ensure materials are ready for GM review: provides instructions, submission guidelines, and reminders to report authors; provides support with document formatting and templates; checks policy references and links are correct; ensures necessary staff/departmental concurrences obtained
• Reviews, formats, posts and distributes board meeting materials: agendas, reports, presentations, motions, and minutes, etc. (for all meetings, including In Camera)
• Assists with the formatting, preparation and confidential review of member motions
• Creates and posts speaker sign-up form online; generates speaker reports; tracks/saves correspondence
• Prepares meeting scripts, speaker lists, correspondence summaries, and final consolidated meeting decks (for all meetings, including In Camera)
• Schedules web stream, tests and troubleshoots meeting room A/V, loads presentations
• Attends meetings and provides back-up A/V and meeting clerk support (including In Camera when needed);
• Drafts meeting highlights; posts and distributes final report
• Creates and posts meeting video clips, decision documents and other meeting materials
• Updates decision tracking documents and distributes to relevant staff
• Distributes Board enquiries to staff; prepares responses for distribution at the next meeting
• Provides research services for past decisions
• Organizes/orders catering and supervises catering set-up and clean-up;
• Prepares and prints materials for meeting packages; supervises assembly of meeting binders, room set-up and clean-up
• Assists with collecting and preparing orientation, briefing, and other Board reference materials
• Provides back-up to meeting clerk to provide
• Prints, organizes and maintains official board records for archival purposes (minutes, reports, presentations)
• Responds to public and media enquiries and drafts responses on behalf of Commissioners
• Provides speaking notes for Commissioners when not officially representing the Board/Chair
• Assists with drafting member motions
• Assists with confidential Commissioner FOI requests
• Maintains event calendar for Commissioners; works with event organizers and protocol offices on Commissioner invitations, roles/participation and protocols;
• Manages multiple Outlook mail and calendar accounts, including Commissioner accounts
• Books travel and tracks expenses for Commissioners
• Provides general administrative support to Park Board Commissioners, Senior Leadership Team (as needed for Board/meeting related matters) and Manager, Exec Office and Board Relations
• Other duties/responsibilities as assigned.
 

Minimum Qualification Requirements
Grade 12 graduation supplemented by courses/training in administration, business writing, meeting management, Microsoft Office, and parliamentary procedure (e.g. use of Roberts Rules or Order and/or a municipal procedure bylaw) plus considerable related experience or an equivalent combination of training and experience.
 

Knowledge, Skills and Abilities:
• Working knowledge of the formal rules of procedure used in committee and board meetings.
• Working knowledge of government governance structures and systems, the role of Park Board Commissioners, the legislation and supporting bylaws that govern the City and Park Board, as well as record management practices and systems.
• Thorough knowledge of agenda preparations, minute taking and Board meeting protocols including formal rules of procedure.
• Ability to use Microsoft Office (Word, Excel, Outlook & PowerPoint), Adobe Acrobat, Contribute & CMS website update software, meeting AV systems and software (Crestron), and online webstream tools (currently SLIQ).
• A keen sense of accuracy and attention to detail and the ability to produce products that reflect the highest standards of accuracy and detail.
• Excellent written and verbal skills with a strong knowledge of business English including sentence structure, grammar and punctuation and a demonstrated writing skill.
• Ability to interpret and independently carry out written and oral instructions.
• Strong time-management skills, ability to prioritize tasks and work independently as well as ability to work under pressure with firm and at times, changing deadlines white remaining calm, respectful and professional.
• Ability to take and prepare the minutes of Committee and Board meetings, and to summarize the collective sense of meetings
• Ability to meet and deal tactfully and effectively with the public and to maintain harmonious working relationships with administrative officials and other employees.
• Ability to maintain confidentiality and security of confidential information is essential.
• Ability to use tact, discretion, and professionalism
• Ability to focus during meetings and remain in a static position for long periods of time.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: CUPE 15 Parks 

Employment Type: Temporary Full Time 

Position Start Date: March, 2025 

Position End Date: 1 year 

Salary Information: Pay Grade GR-017: $31.66 to $37.2 per hour

Application Close: February 27, 2025