All jobs within 500 km around West Kelowna in Real Estate

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).  Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

The Property Services Coordinator is the primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

• Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
• Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
• Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
• Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
• Develops scopes of work and requests quotes from service providers where required.
• Uploads all applicable documentation to work orders for reporting and auditing purposes.
• Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
• Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
• Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
• Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
• Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

•  Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
• In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
• Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
• Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
• Completes all corporate safety training.
• Sends, receives, reviews, and tracks H&S documentation.
• Manages time & space of building activities to ensure no conflicting safety hazards.
• Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

• Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
• Establishes and maintains working relationships with Clients and service providers.
• Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

• Reviews demand work orders to determine if billable or non-billable.
• Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
• Prepares accurate information and various reports for Finance and Management as requested.
• Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Communications:

• Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Problem Solving and Innovation:

• Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.   

KNOWLEDGE & SKILLS

• High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
• Excellent interpersonal skills.
• Strong customer-oriented skills.
• Good communication skills (verbal/written).
• Ability to work collaboratively within a team environment.
• Ability to work on numerous concurrent tasks and client requests.
• Knowledge of tendering processes as asset.
• Good computer skills, Microsoft Office & Oracle Cloud an asset.
• Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

• None required.

Reporting to the Manager, Real Estate the Leasing Specialist will support the national Real Estate Transactions team. The Leasing Specialist will be involved in both transactions and administration, responsible for maintaining a dynamic national database of current & future renewal, acquisition, and disposition projects, completing value-add reporting, and completing transactions for a portfolio of transmission tower & telecom sites.

The successful candidate will be a detail-oriented self-starter, with superior time management and process management skills. Travel is not required as part of the position.

What you will do:

• Negotiate renewals for a portfolio of wireline critical infrastructure sites, including   broadcast towers, as both tenant and landlord.

• Negotiate renewals for ancillary sites, as needed, such as office, warehouse, parking.

• Manage a national database of lease notice dates for the Transactions team.

• Develop templates for ongoing and year-end performance and productivity reporting.

• Ensure consistency and accuracy of information captured in database to maintain adherence to contractual obligations.

• Process lease-related payables and receivables.

• Work with internal Real Estate Managers and third-party service provider to ensure adherence to documentation & reporting processes.

What you will bring:

• 3-5 years’ experience negotiating or facilitating commercial real estate transactions.

• Experience interpreting commercial real estate documentation, and/or managing a real estate database.

• Advanced Excel, PowerPoint, SharePoint skills.

• Experience using databases to generate reports on productivity and future workload.

• Competency in communication and collaboration with internal stakeholders and external partners.

• Self-motivated and able to work independently.

• Excellent organizational and time management skills.

• University Degree/College Diploma an asset.

• Bilingual (English/French) oral and written language skills are an asset.

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: Shaw Court 630 3rd Ave SW (7860), Calgary, AB
Travel Requirements: None
Posting Category/Function: Real Estate / Facilities & Acquisitions

As a Scotiatrust Estate & Trust Consultant, you are a key member of the Scotiatrust team, providing clients with a premium wealth management experience. As part of an innovative team-based approach to wealth management, you will work to deepen and strengthen client relationships by providing clients with customized, needs-driven solutions, leveraging the full suite of "Total Wealth" products and services. You will proactively leverage business development strategies, working in partnership, generating new opportunities to support a holistic approach to exceeding our client expectations and earning the business will be the key to your success in this role.

Is this role right for you? In this role, you will:

• Deliver Scotiatrust’s estate planning services and other estate and trust solutions to High Net Worth (HNW) Scotia Wealth Management clients, by:
  • Partnering with Scotiabank & Scotia Wealth Management advisors to meet with HNW clients and prospects, creating a positive experience for the client and the advisor, adding value by providing estate and trust solutions by preparing high level estate plans and highlighting appropriate, needs-based estate planning strategies and solutions as well as other Wealth opportunities
  • Develop and strengthen relationships and build new relationships with clients, partners, centres of influence, networking and other business development opportunities.
• Play key risk management role by being responsible and accountable for always doing the right thing for clients and ensuring that actions and behaviours drive a positive client experience while operating within the relevant policies and guidelines established for the role
• Contribute to the effective functioning of the team by: Building effective working relationships with various business lines and corporate function contacts, Coaching and mentoring Associate Estate & Trust Consultants, and Facilitating a culture of open and honest communication
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Create an environment in which their team pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, which ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/AFT/sanctions and conduct risk.
• Champion a high performance environment and contributes to an inclusive work environment.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• Background and experience in estate, trust or financial planning, 3 years wealth planning experience
• In-depth experience dealing with HNW clients and their advisors
• In-depth knowledge and technical proficiency related to wealth and estate planning strategies such as insurance, tax, family and charity law ,and business succession
• University degree in law, an asset
• Lawyer or notary with experience in wills and estate planning, an asset
  Membership of the Society of Trust and Estate Practitioners (STEP), Trust and Estate Practitioner (TEP) designation, an asset

Reporting to the Manager, Real Estate the Leasing Specialist will support the national Real Estate Transactions team. The Leasing Specialist will be involved in both transactions and administration, responsible for maintaining a dynamic national database of current & future renewal, acquisition, and disposition projects, completing value-add reporting, and completing transactions for a portfolio of transmission tower & telecom sites.

The successful candidate will be a detail-oriented self-starter, with superior time management and process management skills. Travel is not required as part of the position.

What you will do:

• Negotiate renewals for a portfolio of wireline critical infrastructure sites, including   broadcast towers, as both tenant and landlord.

• Negotiate renewals for ancillary sites, as needed, such as office, warehouse, parking.

• Manage a national database of lease notice dates for the Transactions team.

• Develop templates for ongoing and year-end performance and productivity reporting.

• Ensure consistency and accuracy of information captured in database to maintain adherence to contractual obligations.

• Process lease-related payables and receivables.

• Work with internal Real Estate Managers and third-party service provider to ensure adherence to documentation & reporting processes.

What you will bring:

• 3-5 years’ experience negotiating or facilitating commercial real estate transactions.

• Experience interpreting commercial real estate documentation, and/or managing a real estate database.

• Advanced Excel, PowerPoint, SharePoint skills.

• Experience using databases to generate reports on productivity and future workload.

• Competency in communication and collaboration with internal stakeholders and external partners.

• Self-motivated and able to work independently.

• Excellent organizational and time management skills.

• University Degree/College Diploma an asset.

• Bilingual (English/French) oral and written language skills are an asset.

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: Shaw Court 630 3rd Ave SW (7860), Calgary, AB
Travel Requirements: None
Posting Category/Function: Real Estate / Facilities & Acquisitions

We are committed to connecting Canadians through unique partnerships, our world-class network and content Canadians love—and our innovative team is growing. We are looking for dedicated team members to join our Corporate team who have a genuine passion for making positive impacts on customers and the communities where we live and work. We have a variety of business units with exciting and meaningful work waiting for you, including Communications, HR, Legal and Corporate Affairs, Supply Chain, Finance, and Real Estate. If you are considering your next step, we have exciting opportunities waiting for you. Come build a rewarding career at Rogers and be a driving force behind our success story!

Reporting to the Manager, Real Estate the Leasing Specialist will support the national Real Estate Transactions team. The Leasing Specialist will be involved in both transactions and administration, responsible for maintaining a dynamic national database of current & future renewal, acquisition, and disposition projects, completing value-add reporting, and completing transactions for a portfolio of transmission tower & telecom sites.

The successful candidate will be a detail-oriented self-starter, with superior time management and process management skills. Travel is not required as part of the position.

What you will do:

• Negotiate renewals for a portfolio of wireline critical infrastructure sites, including   broadcast towers, as both tenant and landlord.

• Negotiate renewals for ancillary sites, as needed, such as office, warehouse, parking.

• Manage a national database of lease notice dates for the Transactions team.

• Develop templates for ongoing and year-end performance and productivity reporting.

• Ensure consistency and accuracy of information captured in database to maintain adherence to contractual obligations.

• Process lease-related payables and receivables.

• Work with internal Real Estate Managers and third-party service provider to ensure adherence to documentation & reporting processes.

Being a Rogers team member comes with some great perks & benefits including:

· Health & well-being benefits
· Donation matching
· Paid time off for volunteering
· Wealth Accumulation including: Pension plan & Employee stock options
· Generous employee discounts
· Leadership development, Mentorship, and Coaching programs

What you will bring:

• 3-5 years’ experience negotiating or facilitating commercial real estate transactions.

• Experience interpreting commercial real estate documentation, and/or managing a real estate database.

• Advanced Excel, PowerPoint, SharePoint skills.

• Experience using databases to generate reports on productivity and future workload.

• Competency in communication and collaboration with internal stakeholders and external partners.

• Self-motivated and able to work independently.

• Excellent organizational and time management skills.

• University Degree/College Diploma an asset.

• Bilingual (English/French) oral and written language skills are an asset.

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: Shaw Court 630 3rd Ave SW (7860), Calgary, AB
Travel Requirements: None
Posting Category/Function: Real Estate / Facilities & Acquisitions