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BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

29 Jobs Found

Cleaner Full-time Job

BGIS

Hospitality   Waterloo
Job Details

Job Summary: As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and safety & striving to exceed client expectations. 

Key Responsibilities: Functioning as a core member of the operational team and reporting to the Manager/ Supervisor as a Cleaner you may be required to perform some of the following tasks as required by the Manager/Supervisor and needs of the client:

  • Clean floors by sweeping, scrubbing, or vacuuming
  • Dry/wet mop (wash/scrub) and polish hard surface floors. (The washing/scrubbing of floors is done with handheld or auto scrubbers. In large open applications, automatic equipment may be used to perform these functions) 
  • Strip and finish hard surface floors manually or with power equipment when required 
  • Dry/wet mop (wash/scrub) and polish hard surface floors including washroom floors. (The washing/scrubbing of floors is done with handheld or walk behind buffing machines. In large open applications, automatic equipment may be used to perform these functions) 
  • Transport garbage from drop points to garbage bins or compactor 
  • Transport maintenance machinery, where necessary, between floors and job sites 
  • Cleans and stores equipment and machinery used
  • Cleans glass areas requiring ladders, scaffolding or other extension equipment to reach. 
  • Cleans washroom floors including stripping and finishing 
  • Cleans stairwells and elevator cabs where ladders are required 
  • Loads and unloads supplies and replenishes cleaning solutions
  • Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures
  • Other duties that management may assign 
  • Strip, seal, finish, and polish floors
  • Strip and finish hard surface floors manually or with power equipment when required 
  • Steam clean or shampoo carpets 
  • Notify managers concerning the need for major repairs or additions to building operating systems
  • Mix water and detergents in containers to prepare cleaning solutions, according to specifications
  • Strip, seal, finish, and polish floors
  • Steam clean or shampoo carpets
  • Remove snow and debris from sidewalks, driveways, or parking areas, using snowplows, snow blowers, or snow shovels, or spread snow melting chemicals.

Job Requirements:

  • Experience in performing various cleaning, housekeeping and maintenance activities in an institutionalized environment.
  • Experience in using floor maintenance machines, cleaning equipment, materials and solutions.
  •  Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work including WHMIS.
  • Ability to lift, push and pull heavy items as well as climb ladders.
  • Excellent interpersonal skills with the ability to maintain cooperative working relationships with staff, clients and the general public.
  • Ability and willingness to work weekends, holidays and shifts as assigned as well as work in multiple locations.
  • Ability to follow verbal and written instructions, prepare and maintain manual and electronic records.

Licenses and/or Professional Accreditation

  • Must meet security clearance requirements, where applicable
  • Must have a valid Class G license (may be required)

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must occasionally lift and/or move up to 25 pounds. 

Cleaner

BGIS
Waterloo
  Hospitality Full-time
Job Summary: As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, h...
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Feb 4th, 2025 at 16:33

Senior Financial Analyst Full-time Job

BGIS

Financial Services   Markham
Job Details

The Senior Financial Analyst (FA III) provides complex transactional support for a process within a full accounting cycle and is involved in full accounting cycle for a client contract (s) or business unit(s).  At this level, the incumbent typically supports multiple portfolios and complex transactions.

KEY DUTIES & RESPONSIBILITIES

Month End Close

  • Review project revenue/gross margins & unbilled backlog analysis with the finance/operational leaders for month end review.
  • Prepare the revenue recognition entries (using percentage of completion revenue recognition) with supporting
    documents/calculations as required.
  • Conduct project financial close out and reconciliation.
  • Record journal entries, and maintain and reconcile general ledger to the job cost and other sub ledgers.
  • Answering internal and external financial inquiries as it relates to the specific client account.
  • Perform timely month end close and ensure recording all pertinent transactions including project /labour / various monthly accruals.
  • Ensure / investigate Accounts Receivable collection, and explanation for overdue balances.
  • Prepare monthly reports for specific client accounts.

Financial Planning & Analysis Support

  • Conduct detailed profitability analysis of variances between planned, forecasted, and actual figures
  • Assistance in conducting accurate and complete forecasting of revenue and margins by project
  • Provide support for process improvement initiatives
  • Provide support for job costing and pricing
  • Prepare other ad hoc reports for management as required
  • Understand GAAP requirements, particularly around revenue recognition
  • Understand basic interactions between financial systems related to the portfolio supported

KNOWLEDGE & SKILLS REQUIRED

  • 3-6 years of progressive experience in public accounting or industry roles
  • University graduation or professional certification (e.g. P. Eng, CMA, CGA or equivalent courses)
  • Ability to communicate basic accounting principles to support procedures and to explain financial results within the team and to internal customers.
  • Ability to complete and resolve assigned complex account reconciliation which sees the highest transaction volume or deal with multiple portfolios or business units.
  • Ability to reconcile and resolve discrepancies between general ledger and sub ledger.
  • Ability to identify and provide recommendations for issues and process improvement opportunities at account and business unit level following GAAP procedures.
  • In-depth understanding of audit requirements within scope of responsibility.
  • Ability to provide input to process documentations and business cases; write variance explanations, summaries of findings and recommendations.
  • Advanced level knowledge of current accounting systems and MS Office suite of software
  • Understanding of more complex accounting issues like revenue recognition (% completion/project accounting)
  • Excellent analytical abilities, including advanced Excel skills to assist with financial modeling (pivot tables, vlookup, etc.)
  • Ability to operate in high growth environments with an view of implementing more standard processes and best practices
  • Strong process improvement and/or implementation experience
  • Detail oriented, self-starter with strong interpersonal, and communication skills
  • Proactive and good problem solving skills
Licenses and/or Professional Accreditation
  • Completed an Accounting designation program (CGA, CMA, CPA)

Senior Financial Analyst

BGIS
Markham
  Financial Services Full-time
The Senior Financial Analyst (FA III) provides complex transactional support for a process within a full accounting cycle and is involved in full accounting cycle for a client cont...
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Feb 4th, 2025 at 16:32

General Repair Technician III Full-time Job

BGIS

Maintenance & Repair   Toronto
Job Details

 The General Repair Technician III is responsible for operating the facility including, but not limited to mechanical other supporting systems; performing structured inspections, preventative and corrective maintenance, routine and on-demand services on facility mechanical equipment and other systems. The Technician III, Stationary is also responsible for performing work in accordance with established processes and practices and for complying with internal and external requirements including but not limited to environmental, health and safety, fire protection. 

 This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings. 

 

Opportunities for Development: 

At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles – some include:

  • On Account & expanded Operational roles 
  • Facility Management Office roles to support accounts 
  • Project Management roles support projects 

 

KEY DUTIES & RESPONSIBILITIES 

Safety Ownership and Regulatory Compliance 

  • Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law. 
  • Take ownership of safety measures relates to building equipment, ensuring the secure operation of critical systems. 

 Technical Leader and Oversight: 

  • Performs regular facility, mechanical and other equipment and systems monitoring inspections, preventative and corrective maintenance to ensure facility uptime objectives are met, uninterrupted client operation and asset integrity of assigned facility are maintained. 
  • Responds to routine and on-demand service requests and performs preventative and corrective maintenance on facility mechanical equipment and other systems. 
  • Participates in and assists with facility-related projects. 
  • Provides observations about facility, facility mechanical and electrical equipment and systems conditions and deficiencies and provides suggestions for enhancement and repair. 
  • Maintains all assigned tools and arranges for repair and replacement where required. 
  • Assume technical leadership in maintaining and optimizing building equipment to prevent disruptions to tenant operations. 
  • Ensure peak performance of critical building equipment, including HVAC, electrical, and plumbing systems, through continuous technical monitoring and maintenance supporting 24/7 operations. 

Visibility in Sites: 

  • Establish a strong technical presence at facility sites, particularly focusing on critical building equipment areas. 
  • Cultivate technical relationships with on-site personnel, emphasizing the importance of equipment reliability and technical response to equipment issues. 

Inspection Management: 

  • Performs work in accordance to established processes and practices. 
  • Monitors assigned facility by conducting facility walkthroughs for mechanical, electrical and other equipment system monitoring and inspection. 
  • Execute comprehensive technical inspections of building equipment, focusing on critical systems that directly impact tenant operations. 
  • Document and analyze technical findings, prioritizing equipment-related repairs and upgrades. 
  • Execute and maintain a meticulous technical inspection checklist and database specific to building equipment. 

 Occupant Experience: 

  • Assists in enhancing tenant and customer satisfaction and maintaining positive relations through manner in which work is performed and services delivered. 
  • Enhance the tenant experience by prioritizing the reliability and technical functionality of building equipment. 
  • Collaborate with facility management to ensure seamless equipment operation and minimal tenant disruptions. 

 Proactive Communication and Escalation: 

  • Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise 
  • Communicate technical information effectively, with a focus on building equipment, to internal teams and external vendors. 
  • Escalate critical equipment-related issues to minimize downtime and tenant disruptions. 
  • Maintain open and technical communication channels with stakeholders, emphasizing equipment status and maintenance updates. 

Work Order Management: 

  • Manages work order life cycle in partnership with the Central Work Order Management Team progressing the work form dispatched through to completion and records resolution data within service maintenance management database. Ensures work completed meets quality, contract response and all other requirements. 
  • In partnership with the BGIS CMMS Team, Assists in the implementation of preventative maintenance (PM) program. Ensures that deficiencies are identified, recorded and escalated, and that related documents are maintained. 
  • Ensures the way work is performed is following corporate and legislated policies, procedures, practices and guidelines related to environmental, health and safety, fire protection and any other applicable requirements. 
  • Prioritize technical work orders related to building equipment to minimize business disruptions for tenants. 
  • Efficiently coordinate technical assignments and oversee the timely completion of equipment-related tasks. 
  • Maintain thorough records of technical work order history, including equipment-specific details and expenses. 

 Financial Ownership (Including Quotes Management): 

  • Submits all expenditures on a timely basis. 
  • In partnership with the Maintenance Lead, FM, and Regional Director, manage the budget for building equipment maintenance, seeking cost-effective solutions to ensure tenant operations are unaffected. 
  • Solicit and evaluate technical quotes for equipment repairs, maintenance, and upgrades, with a strong focus on minimizing tenant disruptions. 

Vendor Management: 

  • Oversee technical vendors and contractors with specialized expertise in building equipment maintenance. 
  • Hold vendors to high technical standards, emphasizing the importance of maintaining equipment integrity to prevent tenant disruptions. 

 

KNOWLEDGE & SKILLS 

  • High school diploma plus trades training and/or certification or licensing. 
  • Minimum 3 years’ experience providing preventive and corrective maintenance on heating ventilation and air conditions systems, or pneumatic or hydraulic systems. 
  • Sound knowledge of processes and practices relating to facility operations and maintenance  
  • Demonstrated ability to maintain, troubleshoot and repair (as per applicable qualifications) mechanical and other building systems and equipment  
  • Possesses a strong environmental, health, and safety mindset. 
  • Strong client-service orientation along with a high sense of urgency  
  • Knowledge and understanding of Building Automation Systems (BAS) 
  • Effective communication skills for the purpose of data relay, exchange, feedback, and clarification 
  • Mentoring skills required to support lower level technician’s development 
  • Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise 
  • Must strictly adhere to Health and Safety policies including wearing required Personal Protective Equipment (PPE) 
  • Must be capable of obtaining appropriate security clearance 
  • Knowledge and understanding of HVAC Systems 

Licenses and/or Professional Accreditation (one of the following bullet points) 

  • Building Operator Certification or equivalent through an accredited institution required 

General Repair Technician III

BGIS
Toronto
  Maintenance & Repair Full-time
 The General Repair Technician III is responsible for operating the facility including, but not limited to mechanical other supporting systems; performing structured inspections, p...
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Feb 4th, 2025 at 16:31

Service Delivery Manager Full-time Job

BGIS

Transportation & Logistics   Toronto
Job Details

The Services Delivery Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and analysis; and assists in the review, development and implementation of related processes and initiatives.

KEY DUTIES & RESPONSIBILITIES

People Leadership 

Demonstrates strong, competent leadership for team members to guide them in reaching their full potential and meeting their objectives, which supports achievement of our corporate goals. Specifically, these responsibilities include but not limited to: 

  • Full involvement with recruiting talent. 
  • Provides mentoring, coaching and guidance to all team members. 
  • Objectively recommends compensation adjustments. 
  • Manages all aspects of performance. 

Facility Management

  • Generate and dispatch service request work orders to vendors as per established process. 
  • Review Priority works orders – communicate and follow up on priority orders to vendors and ensure they are addressed in a timely manner to meet KPI requirements.
  • Review Work Orders – ensure that all work orders dispatched to the FM are closed out or reassigned to technician or vendor.
  • Perform inspection of work orders closed by vendors and ensure complete/accurate closeout details are provided (e.g. cost, work completed, equipment tag #).
  • Run report on open work orders and checks status with the appropriate vendors.
  • Update WO statuses if verified to be completed or resolved during follow up. 
  • Respond to vendor inquiries regarding workorder related issues.
  • Respond to Client inquiries regarding current or past workorders (Status of the work, Issues/warranty, escalations).
  • Correcting information in the system, addresses, phone numbers.
  • Adding new vendors and locations to the system.

Finance

  • Review and resolve invoice referrals/escalations.
  • Review and resolve invoicing errors.
  • Review and approve billing for tech services.
  • Review and approval of invoices for payment (Oracle).
  • Respond to vendor inquiries regarding invoicing-related matters.

Client / Service Management 

  • Make and receive calls/emails from the vendors and clients for follow ups on workorder status, creation or cancellation. 
  • Act as main point of contact, between the client and all other parties, technicians that reach out for approvals, questions and issues, vendors that need further information or approvals.
  • Primary escalation point for taking care of any issues regarding service.
  • Involvement in specific Emergency workorders may need to be managed from start to end.
  • Requesting approvals from the client.
  • Review of PM workorders and following up with vendors as needed.
  • Participating and gathering information for QBR's.
    • Client reporting needs as required.

Reporting 

Quality Compliance 

  • Execute quality & compliance team activities that support the quality compliance contractual obligations. 
  • Interface with BGIS management and client management to identify applicable regulatory and compliance requirements and ensure accurate understanding of those requirements between BGIS and the client. 
  • With guidance, assist in the review of related processes by conducting compliance process capability studies to identify, improve and correct process inefficiencies and inaccuracies; review process documentations and speak with relevant concerned parties to understand and identify process improvement opportunities. 
  • Provide input for planning, development, execution and improvement of compliance-related processes and programs. 
  • Assist in the implementation of compliance-related processes through activities such as coordination of process implementation with relevant concerned parties, process documentation, providing contents to presentations, etc.
  • Identify any quality, compliance and contractual issues and communicate them to the appropriate BGIS and customer management teams. Work with those teams to resolve any identified issues. 
  • Comply with all company policies and procedures and adhere to company standards. 

Other duties as assigned.

 

KNOWLEDGE & SKILLS

  • 3-5 years of relevant experience in Facility Management or Vendor Management.
  • Demonstrated organizational, project planning and management skills. 
  • Technical Writing Skills
  • Good writing and verbal communication skills. 
  • Good training and presentation skills. 
  • Strong analytical and problem-solving skills. 
  • Ability to develop, analyze and understand complex processes. 
  • Sound judgment skills based on observation of objective evidence. 
  • Ability to perform with minimum direct supervision. 
  • Understanding of compliance requirements of relevant external organizations. 
  • Strong proficiency in MS Excel, PowerPoint and Word, Power BI.

Licenses and/or Professional Accreditation

  • None Required.

Service Delivery Manager

BGIS
Toronto
  Transportation & Logistics Full-time
The Services Delivery Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, repo...
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Feb 3rd, 2025 at 15:21

Accounts Receivable Analyst Full-time Job

BGIS

Financial Services   Markham
Job Details
The Accounts Receivable Analyst is responsible for accurate and timely processing of customer receipts to established internal policies, process, and work instructions, as well as financial reporting of Accounts Receivable results. In addition, this team member will provide customer statements, respond to customer inquiries, and act as the initial point of contact for all account inquiries.

 
Customer Receipts Processing
Processes customer payments (receipts) in accordance to established processes.
Communicates with concerned parties such as client or product line controllers and the client’s payables department to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required.
Communicates with clients to set up electronic fund transfers (EFTs) for payments.
Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements.
Ensures cash is applied in the appropriate customer within the company ERP.
Ensures cash application policies and procedures are complete and updated on a regular basis.
Identifies areas of process improvement and participates in automation of cash application and accounts receivable tasks.
Prepares, documents and performs bank deposits.
Review customer funds received and prepare analysis for treasury to transfer funds to the appropriate client or BGIS bank account.

 
Accounts Receivable Monitoring
Monitors notice of payments and contacts client if funds not received to verify wire details correct.
Reviews unapplied cash receipts and follows up with concerned parties to find out payment details. Escalates issues to management that cannot be resolved.
Prepares accounts receivable (AR) aging reports and performs analysis where required (ex. AR sub-ledger vs Trial Balance).
Prepares various balance sheet schedules to support reconciliation of AR vs TB.
Calculates revenue provisions for doubtful accounts.
Works with client account or product line finance to gather information required to process client set up requisitions.
Files, maintains, and retrieves documentation for audit support.
Assists with preparing customer statements & communicating directly with clients, escalating to the Manager as needed.
Understands pertinent construction law in order to advise internal stakeholders of potential risks within individual accounts. 

 
Problem Solving
Account reconciliation (Financial Analysis / Investigation).
Create and analyzing reports.
Understands the internal organizational structure in order to connect with the appropriate groups for payment errors and inquiries.
Other duties as required.

Accounts Receivable Analyst

BGIS
Markham
  Financial Services Full-time
The Accounts Receivable Analyst is responsible for accurate and timely processing of customer receipts to established internal policies, process, and work instructions, as well as...
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Feb 3rd, 2025 at 15:20

Heavy Duty Cleaner Full-time Job

BGIS

Hospitality   Regina
Job Details

As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and safety & striving to exceed client expectations.

Key Responsibilities:

Functioning as a core member of the operational team and reporting to the Manager/ Supervisor as a Cleaner you may be required to perform some of the following tasks as required by the Manager/Supervisor and needs of the client:

  • Clean floors by sweeping, scrubbing, or vacuuming.
  • Dry/wet mop (wash/scrub) and polish hard surface floors. (The washing/scrubbing of floors is done with handheld or auto scrubbers. In large open applications, automatic equipment may be used to perform these functions)
  • Strip and finish hard surface floors manually or with power equipment (when required).
  • Steam clean or shampoo carpets (when required).
  • Transport garbage from drop points to garbage bins or compactor.
  • Transport maintenance machinery, where necessary, between floors and job sites.
  • Cleans and stores equipment and machinery used.
  • Cleans glass areas requiring ladders, scaffolding or other extension equipment to reach.
  • Cleans washroom floors including stripping and finishing.
  • Cleans stairwells and elevator cabs where ladders are required.
  • Loads and unloads supplies and replenishes cleaning solutions.
  • Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures.
  • Other duties that management may assign.
  • Notify managers concerning the need for major repairs or additions to building operating systems.
  • Remove snow and debris from sidewalks, driveways, or parking areas, using snowplows, snow blowers, or snow shovels, or spread snow melting chemicals (when required).

Job Requirements:

  • Experience in performing various cleaning, housekeeping and maintenance activities in an institutionalized environment.
  • Experience in using floor maintenance machines, cleaning equipment, materials, and solutions.
  • Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work including WHMIS.
  • Ability to lift, push and pull heavy items as well as climb ladders.
  • Excellent interpersonal skills with the ability to maintain cooperative working relationships with staff, clients, and the general public.
  • Ability and willingness to work weekends, holidays, and shifts as assigned as well as work in multiple locations.
  • Ability to follow verbal and written instructions, prepare and maintain manual and electronic records.

Licenses and/or Professional Accreditation

  • Must meet security clearance requirements, where applicable.
  • Must have a valid Class G license (may be required).

Physical demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must occasionally lift and/or move up to 25 pounds.

Heavy Duty Cleaner

BGIS
Regina
  Hospitality Full-time
As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and saf...
Learn More
Feb 3rd, 2025 at 15:18

Health, Safety & Environment Coordinator Full-time Job

BGIS

Medical & Healthcare   Edmonton
Job Details

The Health, Safety, and Environment Coordinator coordinates environmental and health program processes and activities to assist the team in maintaining compliance, mitigating and managing environmental, health and safety risks and improving related performance. This position is more required to manage environmental issues although some health and safety tasks can be assigned to the coordinator.

KEY DUTIES & RESPONSIBILITIES

Program Coordination 

  • Acts as the first point-of-contact for environmental and health inquiries and incidents.
  • Provides guidance to team members on environmental and health matters, and escalates inquiries, where appropriate
  • Coordinates the implementation of environmental, health and safety programs along with related processes, procedures and resources
  • Coordinates environmental, health and safety activities including but not limited to attending tenant OSH committee meetings, attending environmental committee meetings and activities, undertaking incident investigation and resolution, completing equipment and systems registration, developing emergency response procedures and business continuity planning activities, completing and delivering training, completing annual management system re-registration, managing data and generating reports, and conducting environmental compliance audits.
  • Researches environmental, health and safety matters; provides findings and recommendations.
  • Maintains and assists with the creation of environmental, health and safety documentation including but not limited to plans, processes, forms, logbooks, and procedures.
  • Create and maintain documentation including but not limited to instruction sheets, checklists, forms, and training materials.
  • Support construction activity teams (Projects and O&M) by creating, distributing, verifying and maintaining documentation such as work instructions, checklists, training materials
  • Conducts regular inspections of facilities to mitigate any Environmental regulatory issues and/or Health and Safety Concerns before an incident or service call is received.
  • Maintains business continuity and emergency management plans and procedures
  • Participates in field inspections, job observations, health, safety and environment audits and other types of reviews for the purpose of monitoring compliance to environmental and health regulations and identifying risks.  Provides findings about risks and suggestions for improvement.

Incident Investigation, Resolution & Reduction

  • Assists in the investigation and resolution of incidents including root-cause analysis and providing probable causes of incidents and recommendations for resolution
  • Coordinates the implementation of corrective and preventative measures
  • Assists in the identification and analysis of trends.  Communicates observations and provides suggestions for incident reduction measures

Audit Compliance, Data Maintenance & Reporting 

  • Maintains all environmental, health and safety data including but not limited to incident data, and regulatory and process compliance data within applicable databases and all other types of information storage systems
  • Assists in the audit of compliance records and all other environmental, health and safety data
  • Prepares and distributes various environmental, health and safety related reports including but not limited to incident reports
  • Experience with database development, programing and maintenance considered an asset
  • Other duties as assigned

KNOWLEDGE & SKILLS

  • Strong background in environmental management system development and administration, with knowledge of environmental regulations and environmental compliance auditing an asset.
  • Certification in one or more of the following – Certificate in Occupational Health & Safety; Certificate in Environmental Management through a Community College; University degree in Industrial Hygiene, Environmental Engineering, Environmental Sciences, Environmental Studies
  • 1 to 3 years of environmental, health and safety work experience
  • Understanding of environmental, health and safety regulatory requirements
  • Understanding of emergency management requirements
  • Strong organizational and coordination skills along with ability to coordinate multiple requirements (i.e. processes, activities, projects, emergency response procedures, etc.) simultaneously
  • Strong communication skills along with some ability to influence stakeholders
  • Strong administrative skills along with ability to maintain and report accurate data
  • Analytical and problem solving skills
  • Ability to exercise good judgment
  • Able to work independently but provide strong support to the team as and when requested
  • Frequent trips to be expected on the different sites

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining one or more of the following would be considered an asset:

Safety:

  • Canadian Registered Safety Professional from Board of Canadian Registered Safety Professionals
  • Certified Health & Safety Consultant from Canadian Society of Safety Engineering

Security: 

  • Physical Security Professional from ASIS International
  • Certified Protection Professional from ASIS International

Business Continuity:

  • Certified Business Continuity Planner from Business Continuity Management Institute

Health, Safety & Environment Coordinator

BGIS
Edmonton
  Medical & Healthcare Full-time
The Health, Safety, and Environment Coordinator coordinates environmental and health program processes and activities to assist the team in maintaining compliance, mitigating and m...
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Jan 30th, 2025 at 16:10

Property Services Coordinator Full-time Job

BGIS

Real Estate   Calgary
Job Details

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).  Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

The Property Services Coordinator is the primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

  • Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
  • Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
  • Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
  • Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
  • Develops scopes of work and requests quotes from service providers where required.
  • Uploads all applicable documentation to work orders for reporting and auditing purposes.
  • Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
  • Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
  • Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
  • Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
  • Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

  •  Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
  • In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
  • Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
  • Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
  • Completes all corporate safety training.
  • Sends, receives, reviews, and tracks H&S documentation.
  • Manages time & space of building activities to ensure no conflicting safety hazards.
  • Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

  • Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
  • Establishes and maintains working relationships with Clients and service providers.
  • Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

  • Reviews demand work orders to determine if billable or non-billable.
  • Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
  • Prepares accurate information and various reports for Finance and Management as requested.
  • Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Communications:

  • Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Problem Solving and Innovation:

  • Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.   

KNOWLEDGE & SKILLS

  • High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
  • Excellent interpersonal skills.
  • Strong customer-oriented skills.
  • Good communication skills (verbal/written).
  • Ability to work collaboratively within a team environment.
  • Ability to work on numerous concurrent tasks and client requests.
  • Knowledge of tendering processes as asset.
  • Good computer skills, Microsoft Office & Oracle Cloud an asset.
  • Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

  • None required.

Property Services Coordinator

BGIS
Calgary
  Real Estate Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s)....
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Jan 30th, 2025 at 16:08

General Repair Technician - DAY SHIFT (6am-2pm) Full-time Job

BGIS

Maintenance & Repair   Toronto
Job Details

Technician III is responsible for operating the facility including, but not limited to mechanical other supporting systems; performing structured inspections, preventative and corrective maintenance, routine and on-demand services on facility mechanical equipment and other systems. The Technician III is also responsible for performing work in accordance with established processes and practices and for complying with internal and external requirements including but not limited to environmental, health and safety, fire protection.

KEY DUTIES & RESPONSIBILITIES

Troubleshooting

•    Provides observations about facility, facility mechanical and electrical equipment, and systems conditions and deficiencies and provides suggestions for enhancement and repair.

Maintenance

  • Performs work in accordance with established processes and practices.
  • Complies with all internal and external requirements including but not limited to environmental, health and safety, fire protection.
  • Performs regular facility, mechanical and other equipment and systems monitoring inspections, preventative and corrective maintenance to ensure facility uptime objectives are met, uninterrupted client operation and asset integrity of assigned facility are maintained.
  • Responds to routine and on-demand service requests and performs preventative and corrective maintenance on facility mechanical equipment and other systems.
  • Monitors assigned facility by conducting facility walkthroughs for mechanical, electrical, and other equipment system monitoring and inspection.
  • Operates facility mechanical and other systems
  • Manages work order life cycle progressing the work form dispatched through to completion and records resolution data within service maintenance management database. Ensures work completed meets quality, contract response, and all other requirements
  • Assists in the implementation of preventative maintenance (PM) program. Ensures that deficiencies are identified, recorded and escalated, and that related documents are maintained.

Client Relations

  • Assists in enhancing tenant and customer satisfaction and maintaining positive relations through the manner in which work is performed and services delivered.

Administration

  • Participates in and assists with facility-related projects.
  • Ensures the manner in which work is performed is in compliance with corporate and legislated policies, procedures, practices, and guidelines related to environmental, health and safety, fire protection, and any other applicable requirements. 
  • Maintains all assigned tools and arranges for repair and replacement where required
  • Submits all expenditures on a timely basis.
  • Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

  • High school diploma plus trades training and/or certification or licensing.
  • Minimum 3 years experience providing preventive and corrective maintenance on heating ventilation and air conditions systems, or pneumatic or hydraulic systems.
  • Sound knowledge of processes and practices relating to facility operations and maintenance
  • Demonstrated ability to maintain, troubleshoot and repair (as per applicable qualifications) mechanical and other building systems and equipment
  • Possesses a strong environmental, health, and safety mindset.
  • Strong client-service orientation along with a high sense of urgency
  • Knowledge and understanding of Building Automation Systems (BAS)
  • Knowledge and understanding of HVAC Systems 
  • Effective communication skills for the purpose of data relay, exchange, feedback, and clarification
  • Mentoring skills required to support lower level technician’s development
  • Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise
  • Must strictly adhere to Health and Safety policies including wearing required Personal Protective Equipment (PPE)
  • Must be capable of obtaining appropriate security clearance
  • Hold a valid driver's license

Licenses and/or Professional Accreditation (one of the following would be considered an asset)

  • Building Operator Certification or equivalent through an accredited institution an asset
  • Provincial HVAC or apprentice license (ex: Gasfitter I & II license  refrigeration license, etc.)

General Repair Technician - DAY SHIFT (6am-2pm)

BGIS
Toronto
  Maintenance & Repair Full-time
Technician III is responsible for operating the facility including, but not limited to mechanical other supporting systems; performing structured inspections, preventative and corr...
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Jan 30th, 2025 at 16:07

Cleaner Full-time Job

BGIS

Hospitality   Ingersoll
Job Details

As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and safety & striving to exceed client expectations.

Key Responsibilities:

Functioning as a core member of the operational team and reporting to the Manager/ Supervisor as a Cleaner you may be required to perform some of the following tasks as required by the Manager/Supervisor and needs of the client:

  • Clean floors by sweeping, scrubbing, or vacuuming.
  • Dry/wet mop (wash/scrub) and polish hard surface floors. (The washing/scrubbing of floors is done with handheld or auto scrubbers. In large open applications, automatic equipment may be used to perform these functions)
  • Strip and finish hard surface floors manually or with power equipment (when required).
  • Steam clean or shampoo carpets (when required).
  • Transport garbage from drop points to garbage bins or compactor.
  • Transport maintenance machinery, where necessary, between floors and job sites.
  • Cleans and stores equipment and machinery used.
  • Cleans glass areas requiring ladders, scaffolding or other extension equipment to reach.
  • Cleans washroom floors including stripping and finishing.
  • Cleans stairwells and elevator cabs where ladders are required.
  • Loads and unloads supplies and replenishes cleaning solutions.
  • Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures.
  • Other duties that management may assign.
  • Notify managers concerning the need for major repairs or additions to building operating systems.
  • Remove snow and debris from sidewalks, driveways, or parking areas, using snowplows, snow blowers, or snow shovels, or spread snow melting chemicals (when required).

Job Requirements:

  • Experience in performing various cleaning, housekeeping and maintenance activities in an institutionalized environment.
  • Experience in using floor maintenance machines, cleaning equipment, materials, and solutions.
  • Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work including WHMIS.
  • Ability to lift, push and pull heavy items as well as climb ladders.
  • Excellent interpersonal skills with the ability to maintain cooperative working relationships with staff, clients, and the general public.
  • Ability and willingness to work weekends, holidays, and shifts as assigned as well as work in multiple locations.
  • Ability to follow verbal and written instructions, prepare and maintain manual and electronic records.

Licenses and/or Professional Accreditation

  • Must meet security clearance requirements, where applicable.
  • Must have a valid Class G license (may be required).

Physical demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must occasionally lift and/or move up to 25 pounds.

Cleaner

BGIS
Ingersoll
  Hospitality Full-time
As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and saf...
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Jan 28th, 2025 at 14:53

Financial Coordinator Full-time Job

BGIS

Financial Services   Markham
Job Details

The Financial Coordinator is accountable for providing transactional support for a process within an accounting cycle. Specific accountabilities include validation and processing of expense reports, p-card logs and time and labour hours.

KEY DUTIES & RESPONSIBILITIES

  • Validates completeness and accuracy of time and labour hours and follows up on missing information to ensure timely processing.
  • Reconciles the PCard Log to the PCard Statement, ensures completeness and accuracy, reviews supporting documentation, follows upon on missing information, and ensures proper authorization has been received.
  • Pulls supporting documentation as directed by Finance for audit support
  • Files processed documents according to the various filing categories within the established time frame
  • Sorts, date stamps and distributes incoming mail on a daily basis.
  • Other duties as assigned.

FINANCE SPECIFIC SCOPE/DEFINITION

Portfolio Scope/Complexity

  • High volume, recurring, routine and basic transactional processing

Complexity of Accounting

  • Requires basic understanding of project coordination, purchasing and accounting systems.

Involvement in Full Cycle Accounting

  • Transactional support for a process within an accounting cycle (i.e. processing expense reports, p-card logs and time and labour reports)

Preparation of Financial Information

  • Gathers data for data processing
  • Minimal reporting – i.e.  p-card suspense log, missing time and labour reports, and other ad hoc reporting

Reporting Audience/User of Financial Information

  • Internal vertical reporting
  • External suppliers

Audit Support

  • Files and retrieves documentation for audit support
  • Documentation is reviewed prior to submission

Operations vs. Strategic Decisions

  • Basic policy adherence decisions

Problem Solving

  • Identification of non-compliance items
  • Vendor dispute resolution
  • Coding discrepancies

Interaction with Client/Management

  • Significant interaction with internal operations team
  • Interaction with vendors

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED EXPERIENCE: More than one year up to three years

Knowledge & Skills

  • Advanced knowledge of current purchasing and payables accounting systems and MS Office suite of software
  • Ability to process high volume data with accuracy
  • Ability to communicate clearly with colleagues and vendors for the purpose of data clarification and exchange, and follow up
  • Ability to identify non-compliance items (i.e.) insufficient authorization, missing signature
  • Ability to make basic policy adherence decisions
  • Ability to resolve vendor disputes
  • Ability to identify data discrepancies – (i.e.) coding, validation

Licenses and/or Professional Accreditation

  • None required
  • Demonstrates interest in pursuing a career in Accounting. Explores potential licenses and professional accreditation options

Financial Coordinator

BGIS
Markham
  Financial Services Full-time
The Financial Coordinator is accountable for providing transactional support for a process within an accounting cycle. Specific accountabilities include validation and processing o...
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Jan 28th, 2025 at 14:46

Data Engineer - AI & Machine Learning Full-time Job

BGIS

IT & Telecoms   Markham
Job Details

We are seeking a skilled and experienced Data Engineer to join our dynamic and growing applied data analytics team. As a Data Engineer at BGIS, you will help us build our Analytics and AI Innovation Hub in Toronto. You will play an impactful and critical role in integrating and transforming our unmatched internal datasets with external data to drive insights, inform strategic decisions, and optimize our operations.

 

Responsibilities:

  • Utilize your educational background in a quantitative field, such as computer science, mathematics, or engineering, to design, build, and maintain data pipelines and ETL processes.
  • Leverage over five years of experience in data engineering, preferably with teams focused on machine learning, artificial intelligence, or data science.
  • Design, build, and maintain robust data pipelines and ETL processes, ensuring data accuracy and accessibility for analysis and modeling.
  • Develop and manage APIs for efficient data consumption, facilitating seamless integration and utilization of data across various platforms.
  • Apply your passion for problem-solving to address complex data-related challenges, automate and optimize scalable data workflows.
  • Maintain a strong understanding of data warehousing, cloud technologies, and big data solutions, constantly updating and improving our data infrastructure and knowledgebase.
  • Communicate effectively across technical and business domains, collaborating with cross-functional teams to ensure the seamless integration of AI and data solutions.
  • Participate in the development and deployment of AI and machine learning models, working closely with data scientists and analysts. 
  • Collaborate closely with data scientists and analysts, providing them with clean, structured analytical datasets necessary for advanced statistical modeling and machine learning.
  • Demonstrate an aptitude for continuous learning, staying current with emerging technologies and best practices in data engineering, AI and analytics.

 

Qualifications:

  • Bachelor's degree or higher in a quantitative field (Computer Science, Math, Engineering, etc.).
  • Over five years of hands-on experience in data engineering, with some emphasis and familiarity with data preparation for AI and ML projects.
  • A natural curiosity and enthusiasm for tackling challenging problems.
  • Proficiency in data manipulation via SQL preferably using Snowflake
  • Proficiency in data pipeline development, data modeling, data warehousing, and ETL processes.
  • Familiarity with data visualization tools and techniques [Power BI, Tableau, Python libraries)
  • Experience with data engineering technologies and data movement and transformation (e.g. Fivetran, DBT, Informatica, Dataiku, etc.)
  • Excellent communication skills, with the ability to collaborate effectively with both technical and non-technical stakeholders.
  • Proven track record of supporting delivery of actionable insights and solutions from complex data and analytic projects.

 

Why BGIS?

  • Join a dynamic team at the forefront of data-driven decision-making in the commercial real estate industry, and at the creation of the BGIS Analytics and AI Innovation Hub.
  • Collaborate with experts in the field and leverage cutting-edge technology.
  • Competitive compensation package and opportunities for career growth.
  • A supportive and inclusive work environment that values diversity and innovation.

Data Engineer - AI & Machine Learning

BGIS
Markham
  IT & Telecoms Full-time
We are seeking a skilled and experienced Data Engineer to join our dynamic and growing applied data analytics team. As a Data Engineer at BGIS, you will help us build our Analytics...
Learn More
Jan 28th, 2025 at 14:42