Payroll and Systems Administrator Full-time Job

Job Summary

Under the supervision of the Corporate Payroll Supervisor, this position ensures the integrity of the data and payroll information in the City’s ERP system.  This position identifies and carries out system enhancements to ensure processes and required controls are in place and in operation.  This position also provides front line support with processing payroll transactions, with a focus on exception pay, producing a variety of related reports and maintains records, responds to enquiries from employees, management and outside agencies. 

Duties & Responsibilities

1.    Co-ordinates and administers the processing of the corporate payroll.  Develops, implements, and documents procedures required to control payroll processing.
2.    Provides support to the payroll section in the form of training, problem solving and trouble shooting.
3.    Administers and reconciles exception pay such as WCB, sick bank, maternity leave, etc.
4.    Develops and reviews payroll processes and controls to ensure entries to the ERP system are accurate.  Provides technical information when required to ensure consistency of data, and coordinates with the City’s ERP Program to provide payroll system configuration requirements, resolve payroll system problems, and participates in software updates, ensuring all testing is complete and accurate.
5.    Assists with the review, development, implementation and revision of standards, controls, processes, procedures and forms related to the payroll system.  Involved with identifying and developing new system initiatives.
6.    Researches and responds to a variety of enquiries pertaining to payroll from staff, supervisors and managers in other departments, employees and outside agencies.
7.    Ensures all legislative requirements regarding tax withholding, remittance and income reporting have been met.  Prepares all CRA payments and monitors direct deposit amounts sent to the bank each payroll.
8.    Calculates, reviews and balances payroll.
9.    Ensures correct production, yearend balancing and distribution of T4 and T4A forms.
10.    Perform balance sheet reconciliations as required.
11.    Performs the duties of all payroll clerk positions if required.
12.    Performs other related duties as assigned. 

Qualifications

•    Successful completion of a recognized one year post-secondary business administration related program, plus possession of the Payroll Leadership Professional (PLP) designation from the National Payroll Institute’s Certificate Program.
•    Five years' progressively responsible related payroll and general ledger experience in an automated environment.
•    Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook and SharePoint.
•     Experience working with payroll in a large size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA Payroll, SuccessFactors, and WorkForce would be considered an asset.
•    Possession of a valid Saskatchewan Class 5 Driver’s Licence.
•    Thorough knowledge of hourly and salaried payroll terminology and financial accounting procedures.
•    Thorough knowledge of federal and provincial laws, City regulations and union agreements applicable to payroll.
•    Considerable knowledge of large scale ERP systems.
•    Ability to interpret, and to make decisions in accordance with, established policies and procedures.
•    Ability to work within established deadlines.
•    Ability to work with minimal supervision in a team environment.
•    Ability to make mathematical calculations rapidly and accurately.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain attention to detail.
•    Skilled in the operation of modern office equipment