Payroll Coordinator (3 month Contract) Contract Job

The Payroll Coordinator is responsible for administering the company’s retirement and benefits programs as well as the accurate and timely processing of payroll for both union and non-union team members. 

KEY DUTIES & RESPONSIBILITIES

Retirement & Benefits

 

• Administers the company’s retirement and benefits programs. 
• Responds to team members’ inquiries and provides guidance on retirement and benefits matters.
• Coordinates retirement and benefits program activities and requirements including but not limited to annual benefit re-enrollment process; processing of new hires, terminations and employee coverage changes with internal stakeholders and the vendors.
• Performs calculations for items including but not limited to employee Group RRSP contributions, year-end Group RRSP company match amount, etc.
• Provides data reporting and assists with data analysis to support retirement and benefits program review, changes and all other decision making process pertaining to the programs.
• Assists in the identification and implementation of retirement and benefits program enhancements.

 

Payroll

 

• Processes payrolls for union and non-union employees according to established schedules.
• Reviews applicable collective agreements and ensures thorough understanding of all pay elements and schedules for various collective agreements representing unionized team members across the company. 
• Reviews applicable policies and documentations and ensures thorough understanding of all pay elements for non-unionized team members.
• Responsible for accurate processing of all payroll elements including but not limited to employee pay, payroll deductions and remittances. 
• Performs calculations for items including but not limited to payroll deductions and remittances.
• Executes annual and year-end payroll activities such as T4 preparation, merit and incentive pay payments.
• Conducts audit of payroll records to ensure integrity and compliance with all requirements.
• Assists in the identification and implementation of payroll process and systems enhancements.

KNOWLEDGE & SKILLS

• Knowledge of Canadian Payroll rules and regulations.
• Community college diploma or equivalent training (e.g. RPA, CET).
• Minimum of 1-3 years of relevant work experience.
• Strong attention to detail and accuracy.
• Ability to administer a process according to established procedures and requirements. 
• Ability to identify, investigate and resolve payroll, retirement and benefits-related issues. 
• Ability to perform mathematical calculations – additions, subtractions, multiplication, division.
• Ability to process a high volume of data requiring strong attention to detail and accuracy.
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution.
• Ability to maintain confidentiality. 
• Ability to exercise tact and discretion in handling and communicating sensitive and confidential information.
• Proficient with payroll systems preferably ORC/HCM along with ability to learn new applications quickly.  Proficient with MS Excel, Outlook. 

 

• Licenses and/or Professional Accreditation

 

Demonstrates an interest in attaining, certification in progress or completion, in one or both – an asset:

 

• Payroll Compliance Practitioner Certification from Canadian Payroll Association 
• Canadian Employee Benefits Certification from International Foundation of Employee Benefits

 

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.