Site Administrator Full-time Job

Under the supervision of the Facility Supervisor, this position coordinates and administers the operation of one or more recreation facilities which may include: aquatic, fitness, recreation and sport programs, competitive and special event programs/services provided by the Department, partner organizations or external delivery agencies.

Duties & Responsibilities

1.    Oversees all activities at the recreation facility(ies) and provides administrative direction to ensure rental and program plans are delivered in accordance with the respective program strategies, schedules and safety standards.
2.    Designs, develops and implements programs and program/services evaluation tools utilizing developed procedures and processes in accordance with the Division’s Business Plan. 
3.    Assists with, the preparation and monitoring of the operating and capital budgets for the specified program site(s), including: identifying efficiencies, future operational/capital needs, and the preparation of forecasts and variance reports.
4.    Recruits, develops, supports, and supervises staff within the recreation facility(ies), through, training, performance management, succession planning and retention initiatives.
5.    Facilitates processes that engage the public to ensure programs and services address a wide range of user needs and expectations.
6.    Develops and promotes relationships within the Department and with other civic departments, external partners, volunteer groups, resident groups and businesses in the community to ensure effective facility utilization and operations.
7.    Manages public inquiries and provides interpretation of civic bylaws, policies, and procedures to the public and staff. 
8.    Prepares effective written and/or oral communication to provide direction regarding programs and services.
9.    Assists with the negotiation of partnerships, leases and co-sponsorships, with public and other agencies, ensures services are delivered as negotiated in sponsor/partner contracts, and monitors for renewal.
10.    In collaboration with the Marketing Section and in consultation with various partners, develop and implement a marketing strategy to maximize participation and facility utilization.
11.    Develops, implements and evaluates policies, procedures, practices, priorities, and operating agreements, established for the effective utilization of facilities and program operation.
12.    Assists in the development, implementation and evaluation of division and section business plans; and coordinates, develops, implements, and evaluates short and long range work plans which relate to these business plans.
13.    Assists with the planning and coordination of facility maintenance and required shutdowns.
14.    Supports and promotes the health and safety of employees and the general public in accordance with the Saskatchewan Employment Act, Saskatchewan Health Regulations and Standards, Occupational Health & Safety Regulations and the City of Saskatoon’s administrative Occupational Health & Safety policies and departmental procedures.  Maintains and monitors programs which affect public health and safety and ensures a Respectful Workplace
15.    Performs other related duties as assigned.

Qualifications

•    A university degree in recreation administration, kinesiology, leisure studies, or related field, coupled with six years progressively responsible experience in a related area involving sport, culture, aquatic, recreation and fitness program development and delivery, administration and facility management/operation, including two (2) years of supervisory experience; 
or
•    A diploma in recreation administration, leisure studies, or related field, coupled with eight years progressive experience in a related area involving sport, culture, aquatic, recreation and fitness program development and delivery, administration and facility management/operation, including two (2) years of supervisory experience.
•    Possession of a valid Saskatchewan Class 5 Driver's Licence.
•    Current driver’s abstract from SGI demonstrating a safe driving record.
•    Considerable knowledge of the theory and practice of planned leisure activities, program planning, organizational and volunteer development and their application to personal and community development.
•    Considerable knowledge of current literature, standards, trends and evaluation principles and methods applicable to facility operation, program planning, customer service, community development, leadership and target populations.
•     Knowledge of corporate and department strategic plans, policies and procedures required to effectively administer direct program services.  
•    Knowledge of public participation processes, group facilitation, team-building and group dynamics.
•    Knowledge of promotion and communication tools and their application to facility operation, program delivery and customer service.
•    Demonstrated ability to develop and facilitate processes, partnerships and work collaboratively with multiple partners.
•    Demonstrated ability to interpret evaluation results, to make decisions and implement applicable changes to programs, policies and procedures.
•    Demonstrated ability to facilitate conflict resolution and negotiate mutually beneficial agreements to create win-win opportunities with public, staff and partner organizations. Ability to monitor agreements to ensure contract obligations are followed.
•    Ability to develop a vision and instill creativity in the design and delivery of programs, program areas and sites by generating program ideas, implementing new programs, taking risks and collaborating with others.
•    Ability to express ideas and concepts effectively, orally and in writing
•    Demonstrated skill in planning, scheduling, budgeting, management reporting and time management.
•    Demonstrated ability to provide customer-centric service 
•    Skill in the use of a computer with word-processing, database and spreadsheet software.
 

Requires Security Check

Additional Requirements

•    Shift work and weekend work are involved.