SUPERVISOR FINANCIAL SERVICES Full-time Job

Posting Period: to 21-AUG-2024
 

Reporting to the Manager, Finance & Business Services, the Supervisor, Financial Services, implements detailed plans and recommends policies/procedures regarding Housing Secretariat financial requirements with respect to financial accounting, accounts receivable, accounts payable and purchasing/procurement and supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others. He/she also supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, and recommends disciplinary action, when necessary.

Major Responsibilities:

• Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Coordinates and administers year-end closing procedures and year-end journal entries.
• Prepares year-end financial statements for liabilities, expenditure and reconciliations.
• Initiates adjustments, reclassifications and reallocation of expenditures & revenues, and approves journal entries for posting to the General Ledger.
• Oversees divisional expenditures ensuring revenue accounting entries and accruals are processed in a timely and accurate manner.
• Ensures compliance with corporate policies and procedures with respect to revenues and receivables and that adequate internal controls are in place to safeguard the revenues and receivables for the service areas.
• Provides accounts analysis for the service areas to ensure revenues are appropriately recorded and that significant revenues are identified and reviewed.
• Ensures the reconciliation of financial data in the Financial Information System (SAP) with various service area revenue sub-systems and deposit accounts for accuracy and completeness.
• Prepares management information reports on a need basis and provides advice and support relating to the areas of responsibility.
• Performs internal audits and prepares responses to audit queries and recommendations related to job responsibilities.
• Ensures payroll, purchasing and financial transactions are recorded in a timely and accurate manner.
• Ensures established administrative and financial policies are applied consistently throughout the division and changes are communicated to all levels of divisional staff.
• Supervisesthe process of forecasting and monitoring the levels of division’s reserves and reserve funds.
• Supervises the Contract Release Order and Divisional Purchase Order function with respect to contract management. Develops and implements internal controls and monitors the performance of the function.
• Supervises and co-ordinates the purchasing process activities, invoice verification process and early payment of vendor invoices to ensure that vendor discounts are achieved.
• Liaises with Accounting Services’ Accounts Payable, Purchasing & Materials Management, vendors, and staff on invoice payments issues.
• Provides training, communication and support to the staff on the City’s Financial Accounting Module, monitors their effectiveness and makes revisions as necessary.
• Prepares and reviews purchasing, accounts payable, accounts receivable and variance SAP reports and analysis.
• Develops policies and procedures from an Internal Control perspective, for example, segregation of incompatible functions.
• Provides sound advice and assistance to the operating management of the division on matters of procurement, payroll, accounting policies and procedures.
• Develops and assists in implementation of divisional financial control systems, including accounting procedures and financial monitoring.
• Ensures internal financial controls are maintained in accordance with City By-laws and policies.
• Reviews and initiates follow up action on accounts receivable and implements adequate internal controls to safeguard the City's assets. Reviews and ensures timely settlement of vendor invoices and implement measures to receive discounts available from vendors.
• Oversees petty cash floats and divisional P-Cards ensuring they are maintained and accounted for in a timely manner.
• Reviews and ensures timely settlement of vendor invoices and implements measures to receive discounts available from vendors.
• Provides divisional requirements for corporate procurement activity.
• Provides advice on purchasing policies and procedures, setting up of purchasing documents, sole sourcing and amending purchasing documents and contracts. Continuously reviews and updates processes to introduce efficiencies.
• Reviews, monitors and approves purchasing transactions to ensure compliance with City’s Municipal Code, policies and procedures.
• Oversees transactions to ensure they are properly approved in accordance with financial signing authorities.
• Liaises with cluster and corporate financial units to ensure consistency and integration of financial reporting for the division.
• Establishes effective and collaborative working relationships with the division's senior management, all levels of divisional staff, City divisions and stakeholders.
• Participates as an effective team member of the division's management staff, undertaking in this capacity such special projects and assignments as may be required from time to time.
• Provides support and technical advice to program staff.

 

Key Qualifications:

Your application for the role of Supervisor, Financial Services should describe your qualifications as they relate to:

1. Post-secondary education in a discipline pertinent to the job functions combined with relevant experience in a finance and accounting capacity or the equivalent combination of education and/or related experience. A Professional Accounting designation would be an asset.
2. Experience in providing work direction, supervising, training and evaluating staff, as well as handling labour relations matters.
3. Considerable accounting experience relevant to the job duties posted above, including processing payable transactions, account reconciliation, establishing and maintaining standards/controls and developing policies.
4. Extensive experience in Microsoft Office applications such as Excel, Word and PowerPoint and using computer-based accounting systems, i.e. SAP.
5. Understanding of Purchasing and Financial By-laws, Policies and Procedures
6. Considerable experience in managing large volumes in a complex organization, including banking, cash and receivable management, accounting, financial reporting, month-end and year-end closing, auditing and financial systems for public or private sector organization.
7. Highly developed communication skills, both oral and written, at all organizational levels.
8. Excellent problem-solving, leadership, facilitation and interpersonal skills.

Toronto, the capital of the province of Ontario, is a major Canadian city along Lake Ontarios northwestern shore. It's a dynamic metropolis with a core of soaring skyscrapers, all dwarfed by the iconic, free-standing CN Tower. Toronto also has many green spaces, from the orderly oval of Queens Park to 400-acre High Park and its trails, sports facilities and zoo.