Administration Coordinator Full-time Job

The Administration Coordinator provides administrative support to the Distribution Center Manager with support focused on the operations team and office management.They provide support including: preparation of operational and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP, data entry and PowerPoint presentation creation. The Administration Coordinator also assists with the general financial and operating analytics and activities of the organization.This includes organizing meetings, sales reporting and organizing and distributing mail. This role is responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public. Experience supporting Senior Management and Leadership team would be beneficial 

Responsibilities

• Track and manage the repair expenses of the distribution center and the warehouse
• Create suppliers’ profile and manage Purchase Orders in SAP
• Manage and follow up on invoice with suppliers
• Create administrative reports – suppliers and customers
• Manage and monitor the maintenance and repairs for the fleet department
• Responsible to process unionized employee’s payroll
• Welcome and coordinate the administrative steps of all new unionized employees
• Collaborate on the health and safety committee and in various projects updates
• Perform tasks related to administrative support for managers

Qualifications

• 2 - 3 years demonstrated experience in an office admin/executive assistant role;
• Demonstrated experience in coordinating projects;
• Knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
• Excellent phone etiquette and customer service;
• Bilingual (French/English) required
• SAP knowledge consider an asset.