Administrative assistant Full-time Job

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler

Technical terminology

• Engineering
• Business

Area of specialization

• Correspondence
• Reports and records
• Invoices

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability

How to apply

By email

office@anviservices.com

How-to-apply instructions

Here is what you must include in your application:

• Cover letter
• References attesting experience