Executive Assistant Full-time Job

Reporting to the Purpose Advisor and Chair of Centre for Action on Food Security (CAFS), the Executive Assistant will provide executive level administrative support to the Purpose Advisor and Chair, Maple Leaf Centre for Food Security (MLCFS); the VP Govt and Industry Relations (GIR); the VP Animal Care; and the Director of Community Involvement/Executive Director, MLCFS.  The successful candidate will navigate this dynamic role to interact seamlessly addressing the needs across various leaders simultaneously, which exercising professionalism and discretion.

Any MLF team member interested in being considered for this role are encouraged to apply online by December 10. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Serve as primary point of contact for internal and external stakeholders on behalf of several leaders representing a service-orientated approach
• Extensive calendar management, including arranging meetings, monitoring events, and resolving conflicts.
• Arrange travel schedules and associated arrangements.
• Preparing and submitting travel and expense claim reports accurately and on time.
• Working with Finance lead, support financial requirements, including assisting with budget preparation and monthly, quarterly, and year-end financial updates and tracking actual spend versus budget.
• Supporting accounts receivables and payables requirements including new vendor requests, generation of purchase orders, and coordinating with vendors, accounts payable, and finance functions.
• Supporting the Raise the Good in the Neighbourhood volunteer program.
• Plan and co-ordinate onsite, offsite, and remote meetings, group, project and team events when required.
• Scheduling lobby meetings, tracking outreach to key government contacts, and managing federal and provincial lobby registries.
• Maintaining MLF’s inventory of association memberships and internal registry of association participation.
• Formatting and sending correspondence and maintaining registry of official correspondence.
• Assist with the preparation of reports, presentations and other documents as required.
• Provide general administrative support including maintaining department distribution lists and managing shared drive or Teams access/approvals and managing shared email inboxes.
• Any other projects or responsibilities as assigned to help the MLCFS, GIR, and Animal Care teams.

What You’ll Bring:

• 5+ years experience required in working in an executive assistant role supporting senior leaders.
• Highly detail-oriented with strong organizational skills to coordinate tasks between multiple leaders
• Ability to operate independently and eeffectively manage multiple priorities and/or requests in a fast-paced, changing environment with limited daily direction.
• High energy, positive outlook and results-driven with an interest in taking ownership and assuming accountability.
• Proactive approach with the ability to predict and resolve issues in advance.
• Desire to solve problems, think creatively, and build new skills beyond administrative proficiency.
• Excellent people skills with the ability to work collaboratively, building strong relationships with internal and external stakeholders.
• Highly proficient with Outlook suite - PowerPoint, Excel and Word is a must; SAP experience is an asset.
• Excellent organizational and  project management skills with the ability to identify and solve problems.
• Strong written (editing/proofing) and verbal communication skills with the ability to present information effectively.
• Good judgment, discretion and confidentiality in handling sensitive information.
• Ability to work in a fast-paced and results driven environment while maintaining a calm and confident approach.
• Basic finance skills to support development of annual budgets, tracking and monthly reporting.
• Demonstrate a good balance of initiative to progress matters or escalate if required.
• Flexibility to adapt to changing priorities and work schedules,  as dictated by the needs of business for projects and meetings.

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• A hybrid work model that embraces remote work for eligible roles, helping team members achieve work-life balance—combining the best of both spending time working remotely, benefitting from focus time, and purposeful collaboration in the office setting. 
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

Were a carbon neutral food company on a purposeful journey to Raise the Good in Food through better nutrition, safer food and workplaces, more humane animal care, and environmental sustainability efforts that protect our planet. We care about our communities and commit to reducing food insecurity in Canada. Join us on the journey. Lets build a better future, together.
Were passionate about food. For more than 100 years, weve made delicious, healthy protein that Canadians love under iconic national and regional brands, like Maple Leaf®, Schneiders®, and Greenfield Natural Meat Co.® Were on a journey to become the most sustainable protein company not just in Canada but on earth.
We are carbon neutral.