Clerk 9 Full-time Job

Job Summary

Under the supervision of the Administration Coordinator this position provides payroll, accounting, administrative and clerical support.

Duties & Responsibilities

• Verifies, enters and maintains payroll related documents and records, including daily attendance and staff entitlements. Produces required payroll related reports, and responds to related inquiries.
• Supports cross checking purchasing transactions, entering required information and preparing paperwork to process accounts payable invoices. Maintains spreadsheets and balances accounts to the general ledger.  Prints and distributes general ledger reports and variance reports for the Division.
• Assist with maintaining and reconciles budget spreadsheets to the Corporate GL reports, assigns GL number to invoices and records invoices totals to assigned spreadsheets.
• Monitors and communicates budget variance to Management.
• Acts as liaison between external vendors, civic departments and boards; maintains related files and records, completes purchase orders, verifies charges and assigning billing information. 
• Performs reception and support duties including receiving and directing in-person and telephone enquiries, types, formats, proofreads and processes a variety of correspondence from written copy and electronic sources, produces reports, books meeting and required space and provides meeting support including taking and transcribing minutes, opens and distributes mail and orders and maintains stationary supplies..
• Maintains divisional information on Corporate SharePoint Site including processes, procedures and organization charts.
• Verifies, enters and maintains database records to support employee and vendor management
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

• Graduation from a business college.
• Two years’ diversified and progressively responsible experience using Microsoft Office applications, including one year of payroll and one year of accounting experience.  

Knowledge, Abilities, and Skills

• Knowledge of generally accepted accounting principles, concepts and procedures.
• Knowledge of general payroll procedures and terminology.
• Knowledge of modern office practices and procedures.
• Knowledge of business English and arithmetic.
• Ability to establish and maintain effective working relationships.
• Ability to accept new challenges by continuous learning.
• Ability to work effectively in a team environment.
• Ability to make and accept responsibility for decisions.
• Ability to prioritize tasks.
• Ability to communicate effectively orally and in writing.
• Demonstrated skill in the operation of office equipment, including a computer with Windows-based word-processing and spreadsheet software (Microsoft Office).