Administrative Assistant Full-time Job

Job title: Technical Administrative Assistant
Wages/salary: $36 CAD per hour
Nature of Employment: Full-time, Permanent
Hours: 30 to 40 hours per week
Other benefits: Paid time off (for volunteering or personal days)

Job Qualification:
Language: English
Education: Bachelor’s degree
Experience: 2 years to less than 3 years
Worksite environment: On site: work must be complected at the physical location

Job Responsibilities:

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR Department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile date, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to field
• Recruit and hire works and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews

Computer and technology Knowledge

• Microsoft Applications
• Adobe Acrobat Reader
• Google Drive
• Security Software

Type of experience: Security systems/ alarms consulting (residential)

Area of Specialization

• Contracts
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Accounting and financial services.