Administrative Coordinator Full-time Job

This role supports the RBI Summer Edition program, which like all programs at Jays Care, break-down barriers for marginalized communities, addressing issues like poverty, food insecurity, and discrimination. RBI Summer Edition is a free day camp linked to the TDSB’s summer school initiative, that offers children from priority neighborhoods enriching programs that encourage school attendance and personal growth.

In Talent Management, the Coordinator handles staffing for the RBI SE program, including retaining seasonal staff, recruiting new team members, and managing staff administration during their contracts. This role requires strong organizational skills to ensure smooth operations and successful program delivery and is responsible for:

1.    Organizing collection and retention of summer staff job applications
2.    Communicating administrative and program updates to staff
3.    Assisting with the distribution and collection of staff hiring & onboarding documents
4.    Collecting and tracking staff certifications and training attendance
5.    Co-designing and editing informational and recruitment materials for principals and teachers
6.    Distributing and collecting feedback from staff
7.    Co-ordinating payroll submissions with Jays Care Finance & Operations team
8.    Other administrative tasks as directed.
 
In addition, the Administrative Coordinator can expect to be assigned to support a wide range of Jays Care Foundation projects beyond RBI Summer Edition including, but not limited to:
•    In-stadium events
•    Community events
•    Fundraising events
 
To find out more about any of these programs, please check out our website: www.jayscare.com
 
Reports To: Adam Shulman, Program Manager
Contract Duration: 10-month contract 
Work Location: Hybrid; required to work in office at Rogers Centre twice a week
Compensation: $22/hour
Application Deadline: Friday, November 1st, 2024

Coordinators on the Jays Care team are expected to be highly driven, have a phenomenal work ethic and be excited to work both independently as well as in a team. Coordinators will be expected to apply the following skills to their work on a regular basis:

 

Jays Care Administrative Coordinators are highly skilled at:
Receiving/Delivering Feedback

•    Utilizing feedback and building it into their development and goals
•    Using a standardized format for providing constructive feedback to others
•    Actively scheduling opportunities for debriefing, discussion and feedback
•    Seeing conflict as an opportunity for transformation and growth
Exception Customer Service  

•    Oral and written communication
•    Solving problems with optimism and creativity
•    Responding to challenges and issues with a sense of calm and accountability
•    Helping stakeholders feel seen, heard and cared for
•    Consistently demonstrating drive, dedication, capacity, reliability and care
Possibility Thinking    

•    Thinking critically about their work and impact
•    Developing big and bold thoughts and setting lofty goals
•    Working to constantly work smarter and more efficiently 
•    Innovating to enhance outcomes 
Team Players      

•    Taking the initiative to build team culture
•    Practicing inclusive language and behaviour
•    Respecting team norms and values and work to uphold them
•    Building and maintaining relationships with TBJ, Rogers and community partners
Uisng Baseball For Development 

•    Demonstrating high confidence with the rules, terminology and fundamentals of baseball/softball
•    Coaching baseball fundamentals
•    Adapting baseball drills and skills for a wide range of variations
•    Adapting activities to focus on a range of outcomes    

 

 Desired Education/Experience:
•    Bachelor’s Degree or College Diploma in Recreation, Social Work, Business, Communication, Equity Studies, or related field (e.g. human services, health or education)
•    Strong written and oral communication skills
•    1+ years working with families living in historically marginalized communities
•    Good demonstration of problem-solving skills and ability to work in a group
•    Significant competence in PowerPoint, Excel and different online communication platforms (Zoom, Microsoft Teams)
•    Fluency in a language other than English is an asset
 
Competencies/Personal Attributes:
•    Strong inter-personal skills
•    Ability to work in a fast-paced environment
•    Ability to work under pressure
•    Exceptional ability to support multiple projects at once
•    Organized and detail oriented
•    A creative and innovative forward-thinker
•    Strong attention to details when planning
•    Willingness to work outside of regular 9-5 schedule
•    Highly motivated and committed to program success, willing to be flexible

 

 

 

Schedule: Full time
Shift: Day
Length of Contract: 10 Months
Work Location: 1 Blue Jays Way (210), Toronto, ON
Travel Requirements: Up to 10%
Posting Category/Function: Administration & Reception / Coordination
Requisition ID: 311149

Rogers Communications Inc. is a Canadian communications and media company operating primarily in the fields of wireless communications, cable television, telephony and Internet, with significant additional telecommunications and mass media assets. Rogers has its headquarters in Toronto, Ontario.