Administrative Assistant Full-time Job

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training and resources to be successful. Come join our growing team. We are seeking an Administrative Assistant for our Laval, Quebec location to provide operational support to management and yard supervision. This position is responsible for preparing accurate, complete and timely information related to the operations department.

The Administrative Assistant / Operations is expected to proactively identify and bring to the attention of the Operations Manager and/Yard Supervisor any issues that may have a potential impact on customer order fulfillment and the fleet balance both in the yard and on site. Timely identification is essential.

Responsibilities

• Assists the yard Supervisor to coordinate orders, paperwork, weekly schedule, day schedule, any administrative duties.

• Process and receive transfers, deliveries and returns from contract, and all others inventory transactions into our inventory systems.

• Prepare customs requests, including article numbers, descriptions, cost, weight, composition and Country of Origin using Profield.

• Solicit and obtain freight quotations and arrange freight for transfers, vendor movement, shipment and return to Jobsite and Provide Bill of Lading to Freight company.

• Coordinate with Yard Supervisor all movements daily, outsource cartage when required.

• Assists in creating and fulfilling stock transfer orders.

• Purchase of products and create requisition into Purchasing system to get Approval for Operations Manager.

• Enters picked quantities into delivery documents (ship and return)

• Verifies goods issued and goods received (shipping and receiving)

• Source equipment from within the company, to supply Branch orders.

• Solicit multiple freight quotes and arrange freight services to manage shipping and receiving expenses

• Creates material movement transactions (re: assembly, disassembly, repair, damage, cutback, re-rent)

• Create and send weakly time sheet to Temporary Agency.

• Should possess a good working knowledge of Inventory Control and Excel

• Special duties as requested by Operations Manager and/or Branch Manager

Qualifications

• High school diploma or general education degree (GED); preferred to have 5 years related working experience or equivalent; or equivalent combination of education and experience.

• Bilingual (French/English) is required.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Ability to apply common sense understanding and reasoning ability in order to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving many variables in dynamic and constantly changing situations.

• To perform this job successfully, an individual should have strong working capability of company’s inventory management software (Nextgen, Profield, etc) and/or be a quick learner with computer programs; intermediate or stronger skills with Excel and Microsoft Word.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. We are a corporation of 35,000 employees with operations in more than 35 countries.